NITAAC Industry Advisory
Council (IAC) Meeting
Thursday October 20,
2005
Bldg.
Conference Room 6D01
10:00 A.M. – 12:30
P.M.
“Intellectuals solve problems; geniuses
prevent them.” Albert Einstein
Attendees:
Diane Frasier, NIH, IAC Chair
Rusty Wall, CSC, IAC Co-Chair
Diane McLaughlin, BearingPoint
Victor Powers, Program Director, NITAAC
Millicent Manning, CO, NITAAC
Donald Wilson, CO, NITAAC
Wanda Russell, CO, NITAAC
Bruce Thorner, NITAAC Support, ASSYST
Joanne Connelly, President, Connelly-Works
A.J. Guenther, Connelly-Works
Belinda Coleman, Coleman Group
Beverly Bricker, CTS, NITAAC’s new Business Development,
Communications,
Outreach, and Education support
contractor
IAC Agenda Items
1.
Report and discussion of various program
activities within NITAAC
§ Task Order and Delivery Order Scope Review – as a part of NITAAC’s continuous program audit process, all tasks on all the contract vehicles are undergoing a periodic scope review. The GWAC scope review is customer-focused to assist customers and prime contractors in addressing ordering procedures and in identifying opportunities for improvement. This review will assist NITAAC, customers, and prime contractors in ensuring that orders are within the scope of the GWACs. The review included 35,823 orders on all contract vehicles. The final audit report is in progress by the MITRETEK audit staff and, while the major findings are not yet known, no major issues have been telegraphed by the auditor. NITAAC intends to share the findings with the IAC to show that it has a well-managed program emphasizing procurement integrity and to ensure that customers and prime contractors work to address necessary corrections.
§
QA/Risk Management Plan – OMB has recently renewed NITAAC’s Executive
Agent Status. As a part of that
redesignation, NITAAC just submitted to OMB its QA and Risk Management Plan. OMB’s intention is to adopt a common QA/Risk
Management Plan across all Four Executive Agencies holding GWACs. OMB has also reinvigorated the Chief
Acquisition Officer Council, on which Diane Frasier represents NIH, to address a
common QA/Risk Management process across all the GWACs. Many of the following
items listed below are a part of this new plan.
§
Training/Process Improvement
– additionally, as a part of the
Executive Agent renewal by OMB, NITAAC has vigorously renewed its training
process and has adopted a plan to update training for its staff and current
customers. Additionally, a vigorous
training program has been initiated for future customers in task and delivery order
development and implementation to ensure maintenance of the necessary
procurement integrity standards.
§
Status of new EGOS – NITAAC expects to implement a new Electronic
Government Ordering System automated process in January 2006 common to all
three GWACs. More to follow on this
system.
§
Status of Enhancements to RFQ
system – Bruce Thorner,
from NITAAC, previewed the training being provided to all ECS III contractors
in the next few weeks. A reminder to all
ECS III contractors to please respond to NITAAC and sign up for the on-site
training if you haven’t done so already.
§
Contract Line Item Numbers (CLINs)
Business Improvement Study – Based on suggestions from prime contractors,
specifically by the IAC subcommittee that met a few months ago, NITAAC is
benchmarking to automate the CLIN process for ECS III and IW2nd.
NITAAC is evaluating best practices used in industry and other GWACs to
make the CLIN process more streamlined through automation. NITAAC will be contacting prime contractors
to discuss ideas and information on current successful systems and
processes. Mitretek Systems is assisting
NITAAC with the study and process improvement effort.
§
Award of new NITAAC outreach contract and introduction of the new
contractor, CTS –
The new contract was awarded to Computer Technology Services, Inc. (CTS) in
September 2005. CTS is teamed with Connelly-Works and
the Coleman Group to work with NITAAC and the Prime contractors to provide
business development and outreach support.
All prime contractors on NITAAC’s contracts should soon have the
opportunity to assist in the partnership, outreach, and marketing efforts.
This new effort is designed to increase the success of NITAAC’s programs and
will enable the Primes to shoulder less of the marketing burden while
highlighting NITAAC’s streamlined processes and successes. The business development and communications
outreach contract is planned to be a collaborative effort involving the Prime
contractors, and their inputs will be aggressively sought by NITAAC and the CTS
Team.
CTS introduced their team and addressed their plans to make this
partnership. CTS plans to attend all IAC
meetings and looks forward to meeting you and hearing your thoughts and ideas at
our next IAC meeting.
2.
Report of Contract performance for the last FY
and grand totals
§
CIO-SP2i –
Wanda Russell briefed and announced 83 Orders last FY totaling $459M not
including options—with options $1.2B.
Grand total now is 411 orders - $4.8B
§
IW2nd –
Donald Wilson briefed and announced new cumulative totals of 42 T.O.s valued at $16.3M - with options of
$25M and a grand total of 541 D.O.s valued at $74M. These are cumulative totals since award.
§ ECS-III – Millicent Manning briefed and the FY totals are 16,205 D.O.s valued at $234M – cumulative numbers on the contract are now 52,766 D.O.s valued at $1.066B.
3.
IAC Membership- Partnership –
the current IAC membership from the contractor community was not well
represented at this month’s IAC meeting and we solicit greater involvement at
the November meeting. This will be a
major agenda item in November and your ideas and recommendations are welcome! Diane Frasier personally expressed her desire
to work closely with the IAC and to revive the partnership that has been so
successful for NITAAC and its contractors.
4.
Open Discussion/New Agenda items for the next
meeting - Your input is requested.
Please propose any desired agenda items for our next meeting to Rusty
Wall, rwall@csc.com or Victor Powers, powersv@od.nih.gov.
The next meeting is scheduled for:
Wednesday, November 16th
Building
6100, Conference Room 6D01
We look forward to seeing you.