NITAAC Industry Advisory Council (IAC) Meeting

Thursday July 20, 2006

Bldg. 6100 Executive Blvd., Rockville, MD

Conference Room 6D01

10:00 P.M. – 11:30 P.M.

 

 

Attendees:

 

Diane Frasier, NIH, IAC Co-Chair

Victor Powers, NITAAC Program Director, powersv@od.nih.gov

Rusty Wall, CSC, IAC Co-Chair, rwall@csc.com

Donald Wilson, CO, NITAAC

Greg Holliday, CO, NITAAC

Wanda Russell, CO, NITAAC

Tim Warrington, NITAAC

Bruce Thorner, NITAAC Support

Linda Martin, CTS, NITAAC New Business Support

Beverly Bricker, CTS,NITAAC New Business Support bbricker@ctsmd.com

Polly Seleski, NRC, idox,

Diane McLaughlin, IAC, BearingPoint

Sunil Kolhekar, IAC, CITI

Frank Durso, IAC, SRA

Geralynn Franceschini, IAC, Unisys

Jim Terry, IAC, Ecompex

Dwight Chamberlin, IAC, Unisys

 

The Thursday, July 20, 2006 Meeting Minutes Follow:

 

Opening Remarks by Victor Powers and Diane Frasier, NIH, IAC Co-Chair

 

Diane Frasier and Victor Powers welcomed everyone and kicked the meeting off. 

 

As a part of the kick-off discussion, it was agreed that the minutes of the IAC meeting would in the future be sent by the Co-Chair to all NITAAC Prime contractors each month.  This transmission of the minutes would be in addition to being posted to the NITAAC web site, and to being sent to all IAC and Committee members.

 

Discussion of Proposed Agenda Items for the upcoming NITAAC Contractor Business Meeting - Victor Powers, NITAAC

Victor Powers announced that plans were being formulated for a NITAAC Business Meeting for all NITAAC contractors in the October 2006 time-frame. The discussion that followed showed agreement on the following:

First, all NITAAC Contractor Primes should be solicited to suggest agenda items for the business meeting.

Second, some part of the agenda would be specific to each individual NITAAC contract (ECS III, IW2 nd, and CIO-SP2i).

Third, there are some possible agenda items that could be common to all three contracts.  These could include contract changes resulting from OMB mandates to NIH/NITAAC on its GWACs such as: contract modifications on EVMS reporting, HSPD-12, or on other Federal acquisition environment changes mandating unilateral modifications on the current contracts.

Fourth, there was discussion concerning inviting a keynote guest speaker to address the group on a topic of interest to all.  All agreed that having a guest speaker was a potential draw to the meeting.

NITAAC’s Outreach and Marketing Programs - Beverly Bricker, CTS

 

Beverly Bricker briefed on NITAAC’s new Outreach and Training Initiative. The first order of business was the upcoming launch of NITAAC’s Learning Center including web-based training, and (a Webinar) planned for late August.  The planned web-based training will cover, among other things, the successful launch of the new and updated ECS III RFQ system that went live on July 17th.  The NITAAC Learning Center will include beneficial information for both Government and Industry personnel on the features and characteristics of the new ECS III on-line system as well as other valuable information.  Beverly noted that the new ECS III system’s features include the ability for on-line submission and approvals/disapprovals of exceptions to the fair opportunity process, as required, and the automation of the Lot 6 approval process.  Beverly also mentioned that speakers for the Webinar are still being explored.

Victor Powers provided updates on the several OMB mandates related to NITAAC’s GWACs.  The Webinar presentation (above) is the first of many steps to address OMB mandates to Executive Agents to provide training to their staff, to customers and to contractors to assure quality and to reduce program risk. He reemphasized that NITAAC welcomes comments and recommendations concerning their training program. 

 

In addition to the topics listed above, Beverly Bricker provided a couple of samples of additional topics she was submitting to NITAAC’s Program Director for inclusion in the August Webinar.  The date and topics included for the August Webinar will be announced shortly-- so please be on the look out for NITAAC’s announcement.

 

As a separate, but related topic, Beverly Bricker has asked that all NITAAC Prime contractors provide, to her, the names and email addresses of the appropriate Prime Contractor business development personnel who should be involved in NITAAC’s Outreach and Education efforts.  She can be contacted by phone at (301) 435-4479 or e-mail bbricker@ctsmd.com.

 

3rd Annual its.Gov – NITAAC Pavilion and Vendor Participation Beverly Bricker

Beverly Bricker and Linda Martin briefed on the plans for the upcoming its.Gov Conference in July where the NITAAC has an entire aisle of NITAAC vendors in addition to a booth.  She, again, invited companies to attend its.Gov, and to hear Victor Powers’ presentation during the Government-wide Contracts Panel.  Beverly and Linda also briefed on their plans for NITAAC’s booth and upcoming presentations at the Land Warfare Conference in August.

 

Discussion /Decisions on Agenda Items for IAC Subcommittees

Rusty Wall, Co-Chair,

Diane McLaughlin- Programs Subcommittee,

Geralynn Franceschini – Marketing Subcommittee,

Dwight Chamberlin, Government Affairs Subcommittee

 

Geralynn Franceschini – Chair of Marketing Subcommittee provided her meeting minutes and briefed on the status future agenda items and results of the marketing subcommittee meeting held in July.  Geralynn distributed her written minutes (see attached IAC Marketing Subcommittee meeting minutes for July where ECS III marketing was the main focus).  The major points of discussion included the need for additional Marketing Subcommittee members representing ECS III and the need to prioritize marketing efforts. Geralynn also noted the obvious value of including marketing subcommittee inputs in the NITAAC Outreach and Education ongoing effort as led by CTS.  All agreed with the above and with the value of another Quarterly NITAAC Vendor/ Business meeting as soon as possible.  Please note that the next Marketing Subcommittee meeting will be held at NITAAC at 10:00 AM on the second Tuesday of September- September 12th.

 

Diane McLaughlin, Chair of the Programs Subcommittee, provided a briefing on the efforts they have ongoing to compare and contrast the several GWACs for use in customer Education and Training as well as with NITAAC’s outreach efforts.

Dwight Chamberlain Chair of the Government Affairs Subcommittee briefed on the last Subcommittee meeting where the discussion centered on on-going changes in the Federal acquisition environment to include award of DHS Eagle and other agency specific ID/IQ vehicles.

Report on NITAAC Contract Performance                       Greg Holliday for
as of July 20, 2006                                                               Donald Wilson
                                                                                   and Millicent Manning

Greg Holliday reported on all three contracts.

 

ECS III has an inception to date total of 58,922 orders for a total value of $1.1B.

 

IW2nd has 590 Delivery Orders with a value of $88.6M and 42 Task Orders valued at $19.8M in initial award value.

 

CIO-SP2i now has 446 awarded Task Orders with a base year value of $1.4B and an option year value of $5.7B if all options are exercised. 

Open Discussion Meeting

 

During the open discussion, Diane Frasier, Victor Powers, and Greg Holliday discussed plans to announce that this year’s tentative cut-off for new NITAAC task orders would be mid-September (subject to urgent/emergent Government customer requirements).  If the new requirement involved a DoD MIPR, then the cut off date would be moved slightly towards 1 September to allow NIH Accounting and Finance the necessary additional processing time for funds transfer.

 

Potential Agenda Items for the next Meeting

 

The next IAC Meeting is scheduled for Thursday, 17 August- the third Thursday in July from 10:00 A.M.-11:30 A.M. 

 

Your input is requested on any new agenda items for the next IAC meeting and for the next NITAAC business meeting in October.  Please propose any desired agenda items or your desire to participate on the IAC Subcommittees as a new member.

 

You may send your input to Rusty Wall, rwall@csc.com or Victor Powers, powersv@od.nih.gov.

 

Please note the next IAC Meeting will be on the third Thursday in August -Thursday, August 17th from 10:00 A.M.–11:30 A.M.

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