NITAAC Industry Advisory Council (IAC)

June 2007 MEETING MINUTES

Bldg. 6100 Executive Blvd., Rockville, MD

Conference Room 6D01

Thursday, June 21, 2007

10:00 A.M.–11:40 A.M.

Attendees:

Victor E. Powers, NITAAC Program Director, powersv@od.nih.gov

Donald Wilson, CO, NITAAC

Greg Holliday, CO, NITAAC

Millicent Manning, CO, NITAAC

Joycelyn Bacchus, CO, NITAAC

Rusty Wall, IAC Co-Chair, CSC rwall@csc.com

Dwight Chamberlain, IAC, Unisys

Diane McLaughlin, IAC, BearingPoint

Frank Durso, IAC, SRA

Jim Terry, IAC, Astegic

Cindy Kendall, IAC, SAIC

Dennis Dietrich, IAC, Digicon

Zaman Khan, IAC, Intelligent Decisions

Bill Cratty, IAC, Apptis

Sunil Kolhekar, IAC, CITI

RIP Singh, Marketing Subcommittee, BAH

Polly Sileski, NRC, IDOX

 

 

The Thursday, June 21st 2007 IAC Meeting Minutes follow:

è   Opening Remarks                                                                                      Mr. Victor E. Powers
                                                                                                                     NITAAC Program Director

Mr. Victor E. Powers welcomed everyone to the IAC meeting.

è   New DoD MIPR Funding Procedures for Assisted                                Mr. Victor E. Powers
Acquisition Services                                                                                NITAAC Program Director

Victor Powers provided the IAC with a new DoD memorandum requiring major changes in the NITAAC business process for task and delivery orders where DoD uses NITAAC for assisted services.  (Click on OSD Comptroller memorandum dated March 1, 2007 to view the same.)  Please note that these procedures only apply to those few tasks where DoD is using NITAAC’s assisted services and is paying a 2 ½ % NIH fee directly to NIH.

In summary, where, in the past, DoD has MIPRed funds to NITAAC to use for a period of time (usually one quarter or longer) in advance of the invoices being sent by contractors, the new memorandum and associated DoD policy stops that practice inside DoD. No more provision of advanced funding by DoD can be expected.  Accordingly, as a result of meetings between NIH and OSD comptroller and General Counsel staffs, a new procedure has been agreed upon by all and it will be provided to all DoD customers.  In essence, under the new procedure, NIH will make awards based on the DoD’s established financial obligation of providing funding through the IPAC (electronic payment) process.  Then, as each invoice is submitted into NIH’s New Business System, after COTR and NITAAC CO approval of the contractor’s invoice, a NITAAC invoice will be sent to the DoD accounting system using an automated system for immediate payment into NIH’s account by DoD.  No impact to the contractors is expected by NITAAC as a result of this new process mutually agreed upon by NIH and DoD.

One additional point worthy of mentioning, NIH has moved to a New Business System (NBS). Accordingly, all NITAAC contracts should be receiving contract modifications that provide new invoicing instructions.  The NBS is a tailored COTS product that, among other things, will require NITAAC to revise the awarded contract numbers, and it will eliminate the use of ROC numbers for NIH funded tasks.  Details on these changes will by provided shortly to all contractors directly for the contracts affected.

è   NITAAC’s Outreach Past and Upcoming Shows                                   Mr. Victor E. Powers
                                                                                                                     NITAAC Program Director

Victor Powers and Joycelyn Bacchus addressed recent successful NITAAC participation at the following conferences:

•   NARA’s 19th Annual Records Administration Conference          5/08/07               

•   NIH IT Technology Expo                                                          5/17/07

•   Health IT Conference                                                               6/14/07

They also addressed NITAAC’s plans for attending future 2007 Tradeshows and Joycelyn Bacchus requested that any interested companies contact her to discuss joint participation at the following upcoming shows : 

•   ITS.GOV at the Reagan Building (end of year buying conference) on August 17, 2007

•   NIH Expo - Sept 18th at the NIH Clinical Center

•   DIA Expo – Nov 29th at the DIAC at Bolling AFB, Washington, D.C. (restricted attendance)

•   ARMA Conference - in Baltimore (focuses on Records Management) October 7-10, 2007 

è   Collaborative Efforts of Subcommittees in                                        Ms. Diane McLaughlin
Developing GWAC Comparative Analysis               Chairwoman of the Programs Subcommittee

Ms. Diane McLaughlin, Programs Subcommittee Chair led a roundtable discussion with the IAC on the detailed results and associated analytical roll-up of the comparative analysis of current, past, and future GWACs, and representative Agency ID/IQ MACs.  The results will again be presented and discussed at the combined July/August IAC meeting.

è   Report on NITAAC Contract Performance

Mr. Donald Wilson and Mr. Greg Holliday, NITAAC Senior Contracting Officers, reported on NITAAC contract performance as of the end of May 2007.

•   ECS III has an inception-to-date award total of 63,526 orders for a total value of $1.3B.

•   IW2nd has currently awarded 468 Delivery Orders with a value of $71.3M and 43 Task Orders with a base award value of $13.2M and an option value of an additional $7.2M. 

•   CIO-SP2i has 494 awarded Task Orders with a base value of $1.6B and an option year value of $6.7B if all options are exercised. 

è   Open Discussion/Potential Agenda Items for the Next Meeting

The next IAC Meeting will be held on Thursday, August 2 from 10:00A.M.– 11:30 A.M. in Conference Room 6D01, Bldg 6100 Executive Blvd. 

The IAC will, at a minimum, be presented with and discuss the results of the collaborative efforts of the Programs subcommittee, lead by Diane McLaughlin and the recommendations to the IAC as a result of an analysis of the SARA Panel recommendations conducted by the Government Affairs Subcommittee lead by Dwight Chamberlain.

In addition, NITAAC Contract Performance and the ongoing efforts of the NITAAC Outreach and Education Team will be presented.

Your input is requested on any new agenda items for the next IAC meeting.  Please propose your desired agenda items or your desire to participate on the IAC Subcommittees as a new member. You may send your inputs to: Rusty Wall, rwall@csc.com and/or Victor Powers, powersv@od.nih.gov

è   Download Viewers

Download Adobe Acrobat Reader

The next IAC meeting is Thursday, August 2, 2007 at 10 A.M. – 11:30 A.M.

Bldg. 6100 Executive Blvd. Conference Room 6D01

 

Back