Date: May 16,
2002
Time: 11:30
a.m. – 1:30 p.m.
Attendees:
Names |
Contract
|
Organization |
---|---|---|
Dr. Leamon Lee |
All |
NIH OA-NITAAC |
Victor Powers |
All |
NIH-NITAAC |
David Ramos |
All |
NIH-OA |
Donald Wilson |
IW2 |
NIH-NITAAC |
Greg Holliday |
CIO-SP2 |
NIH-NITAAC |
Millicent Manning |
ECS2/3 |
NIT-NITAAC |
June Evans |
BMOCO |
NIH-NITAAC |
Esther Burgess |
All |
IAC Chair-STG |
Jim Terry |
IW2 |
IAC-MTS
Technologies Inc. |
Kevin Razzaghi |
CIO-SP2 |
IAC- Booz, Allen |
Mary Hopewell |
CIO-SP2 |
IAC-Titan |
Mary D. McLaughlin |
IW2 |
IAC-Ciber (PSI
Net) |
Heather Addison |
CIO-SP2/ECS2 |
IAC-Digicon |
Debbie Mays |
IW2 |
IAC-A-TEK |
Barry Oxford |
CIO-SP2 |
IAC-PTG |
Dick Simpson |
IW2 |
IAC-Pixl Inc |
The meeting began with the administrative items
as follows:
The meeting then moved on to discuss the
council business as follows:
1. Ms. Millicent Manning presented an ECS3 progress update – All major procurement issues have been addressed clearing the way for an RFP to be released around the end of May. The OEM question was resolved by requiring OEMs to be considered as a Large Businesses requiring them to propose in four areas. Small Businesses are still required to bid in two areas only. All Questions/Answers will be placed on the NITAAC web site for viewing by potential bidders.
A problem with unpaid bills is starting to cause the ECS2 office to spend more time on this matter. The reporting of these unpaid bills will be entered into NIH’s Past Performance System and this database will be consulted during the upcoming ECS3 award evaluation. Additional invoice problems were discovered and investigated with all problems resolved.
2. Mr. Victor Powers reviewed
the SBA 8(a) response and distributed a new list of companies that had
responded to his request for comments and Letters of Intent. Additional
questions were received and used for final preparation for the upcoming SBA
meeting. Mr. Powers requested that all
Letters of Intent be a signed hard copy.
3. Mr. Victor Powers detailed
the extensive work required to retain the OMB’s Executive Agency Status.
Several reports and forms must be submitted. Additionally, Mr. Donald Wilson
stated that DD 294s must be submitted for all three contracts.
4. The NITAAC Online Ordering System (NOOS) status was reviewed. Mr. Greg Holliday stated that the RFP and an
extension of one week were granted and all contract award target dates were on
schedule with the roll out still planned for October 2002.
5. Ms. June Evans stated that the planning continues on the next HLS
Symposium. Congressman Kurt Weldon agreed that additional HLS efforts should be
placed on “First Responder Agencies”. The Tech TV and Fed News Radio efforts
are being reviewed for a one-year period featuring IT speakers and pushing the
NITAAC story. The next HLS Symposium should be held in a couple of months.
6. A discussion about NITAAC
advertising efforts for end of the FY 02 monies was entertained by both Dr.
Leamon Lee and Mr. David Ramos. They
also commented that any ads created should stress the speed that the NITAAC
contracting brought to the procurement process. Additionally, the new
successful efforts of processing MIPRs had added much success to the services provided
by NITAAC.
7. Dr. Leamon Lee stated that
trade show contacts had been followed up by Mr. Robert Bates. Additionally,
both Dr. Lee and Mr. Greg Holliday took the calls received about the NITAAC
offering. Both trade show contacts and
calls to the NITAAC offices had been followed up and had added to the further
marketing of all contracts.
8. Mr. Victor Powers asked the
IAC members what activities the primes had conducted to help their
subcontractors. Several statements were made on current efforts like brown bags
sessions for the subs. Ms. June Evans
stated that the subs could call her to help contribute the future marketing
efforts. Mr. Don Wilson said that
primes should be passing on issued T.Os via Email to their subs. Additional recommendations were offered that
each sub should update their primes on any new capabilities they might have
acquired since their last update.
9. Dr. Leamon Lee reviewed the
successes of the Army Reno trade show stating that NITAAC was well received and
that the NITAAC story was presented at the conference. Additionally, Dr. Lee
informed Army show leaders that the monies issued had been resolved for
payments to the Army. Dr. Lee also stated that Army orders had increased
substantially. The Army DOIM conference had also received good reviews.
10. NITAAC Award Committee recommendations were presented by Ms. Diane McLaughlin. Ms. McLaughlin proposed the setting up of subcommittees with both primes and subs. The subcommittees will report to Ms. McLaughlin and Ms. June Evans for coordination during monthly meetings. An action was taken by Ms. Evans and Ms. McLaughlin to produce the structure of the subcommittees and announce the first monthly meeting to get the work of the Committee underway. The next NITAAC Awards can be better managed.
11. The following contract status reports were given by the respective NITAAC contracting officer:
12.The next IAC meeting is scheduled on June 20th, 2002.