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Linda Adams, Administrative Officer at NHGRI, developed and refined this checklist in preparation for a large move into new space. It lists, in alphabetical order, the things AOs should consider tracking to ensure a successful move.

Prior to setting move date:

• Address/phone number changes
• Airports
• Hallway/break area furniture
• Bulletin boards/white boards
• Business cards
  Cards must follow instructions in the NIH Manual Issuance at http://www1.od.nih.gov/oma/manualchapters/contracts/6307-4/
• Cable TV
• Conference room order
• Copiers and furniture
• Credit card address changes
• CSS
• Facility Information Management System
• Furniture
• Gases
  How will this be coordinated?
  Who is the contact?
• Glass tabletops and desktops
• Hazardous Chemicals Funding Memo
  For assistance call 301-496-7990
• In-house web page address changes
• Journals
  Where do they go?
• LAN switches and other equipment
  Order switches and other equipment for LAN closets
• Lobby guidelines
  Who will prepare this?
• Locks
• Locker assignments
• Mail boxes/codes
• Movers, including Medical Equipment and Maintenance
  Get estimates.
• NIH NED changes
• Open House
• Parking
• Proximity Locks
  Make sure staff are coded to enter and use.
• Recycling containers
• Signs for phones
• Stock delivery codes
• Telephones
• Wireless communications

When move date is set:

• Check furniture and all other deliveries; coordinate with dock master.
• Notify chemical movers.
• Notify general movers of date.
• Notify mail room.
• Make parking space changes.
• Notify facility people for loading dock usage.
• Check to see that alarm system is working.
• Check to see that proximity locks are working.
• Notify LAN support to check connections and install switches.
• Buy door stops, wedges to keep doors open during move.
• Call MAPB about signage.
• Pick up proximity cards.
• Order refrigerators and microwaves for break rooms.

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