Holiday Pay
Title 38 for Nurses and Allied Health Employees
Purpose of Authority
To provide additional compensation to nurses and allied health employees who work on Holidays.
An employee is eligible to receive a maximum of ten (or eleven during Inauguration year) holidays-off-with-pay and/or holidays worked-with-pay during any one year. For each of the 10 Federal holidays (11 during Inauguration year), an employee may be eligible to receive either a day off with regular pay or holiday pay for a day worked--but not both. For example, when July 4th falls on Saturday and an employee receives an "in lieu of" Friday as a holiday off with pay, he/she is not eligible to receive holiday pay on Saturday, July 4th, the actual holiday, if he/she comes in to work.
Provisions by Schedule
Full-Time Employees
When Working on a Holiday
On a legal public holiday or an official "in lieu of" holiday, a full-time Title 38 employee receives his/her regular hourly pay for each hour worked plus holiday premium pay equal to that rate. This results in pay for holiday hours at twice the hourly rate of pay. Although the timekeeping system differentiates overtime hours on a holiday, the actual rate of pay for such hours is the same as non-overtime hours on a holiday, i.e., twice the hourly rate of pay.
Full-time employees who are required to perform work on a holiday are entitled to at least 2 hours of holiday premium pay.
When Not Working on a Holiday
A full-time employee receives his/her normal hourly rate of pay for the hours of the scheduled tour when not working on a legal public holiday or, when applicable, an official "in lieu of" holiday.
When a holiday falls on a full-time employee’s non-workday, a different day is treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) This day is sometimes called an individually designated "in lieu of" holiday. These individually designated "in lieu of" holidays are determined according to the employee’s particular work schedule.
Part-Time and Intermittent Employees
When Working on a Holiday
On a legal public holiday a part-time or intermittent Title 38 employee receives his/her regular hourly pay for each hour worked plus premium pay equal to that rate. This results in pay for holiday hours worked at twice the hourly rate of pay. Although the timekeeping system differentiates overtime hours on a holiday, the actual rate of pay for such hours is the same as non-overtime hours on a holiday, i.e., twice the hourly rate of pay.
When working on an official "in lieu of" holiday, part-time and intermittent Title 38 employees receive only their basic hourly rate of pay for the hours worked, i.e., no holiday premium is paid.
Part-time and intermittent employees who are required to perform work on a legal public holiday are entitled to at least 2 hours of holiday premium pay. This minimum does not apply when part-time or intermittent employees work on an official "in lieu of" holiday.
When Not Working on a Holiday
When a legal public holiday falls during the scheduled tour of a part-time employee, the employee receives a holiday off with pay at the employee’s normal hourly rate of pay.
Part-time employees are not automatically entitled to a holiday off with pay on an official "in lieu of" holiday; however, if the work place is closed on an official "in lieu of" holiday, at management’s discretion, a part-time employee may be given the holiday off with pay.
Part-time and intermittent employees are not entitled to an individually designated "in lieu of" holiday when a holiday falls on a non-workday.
Intermittent employees are not entitled to pay when not working on a legal public holiday or an official "in lieu of" holiday.
Pay Administration
Title 38 employees receive differential premium pays (Saturday, Sunday, and/or Night Differential), as appropriate, for work on a holiday.
Definitions
- Administrative workweek:
The period of seven consecutive calendar days beginning at 12:00 am Sunday and ending at midnight the following Saturday. - Legal Public Holiday:
A holiday designated by Federal statute or Executive order. - Official "In lieu of" Holiday:
A day which, for pay and leave purposes, is officially treated as a holiday instead of any other legal public holiday, e.g., usually Monday if the holiday falls on Sunday. - Individually Designated "In lieu of" Holiday:
A day which, for pay and leave purposes, is treated as a holiday for a full-time employee when the legal public holiday and/or the official "in lieu of" holiday fall on a non-workday for that employee. Individually designated "in lieu of" holidays are determined according to the employee's particular work schedule.
