Executive Secretariat- Link to Home page
text
Link to NIH Staff Interaction with the Executive Secretariat Link to Help with Writing Official Correspondence Link to Plain Language Initiative Link to Reports & Meetings Link to NIH Key Staff Lists Link to About Executive Secretariat
 
Return to: Help with Writing Official Correspondence
Return to Previous Page | Return to Home Page
Link to Help with Writing Official Correspondence
Guidance on Preparing Documents for the Secretary Style Guidelines for Official Correspondence Writing Basics Use of Specialized Terms, Abbreviations, and Acronyms On-line Writing Resources
General Guidelines Sample Correspondence with Preparation Instructions Signature Blocks of NIH and DHHS Officials Forms of Address
Forms of Address

State Officials

Executive and Judicial Branches

* Spell out the name of the state inside the address. Use the two-letter U.S. Postal Service abbreviation on the envelope.

** Kentucky, Massachusetts, Virginia, and Pennsylvania use "Commonwealth" in place of "State", e.g., Commonwealth of Virginia.

Governor

The Honorable (Full Name)
Governor of (Name of State)
(City, State ZIP)

Dear Governor (Surname):

Acting Governor

The Honorable (Full Name)
Acting Governor of (Name of State)
(City, State ZIP)

Dear Mr./Mrs./Miss/Ms. (Surname):

Lieutenant Governor

The Honorable (Full Name)
Lieutenant Governor of (Name of State)
(City, State ZIP)

Dear Mr./Mrs./Miss/Ms. (Surname):

Governor-Elect

The Honorable (Full Name)
Governor-Elect of (Name of State)
(City, State ZIP)

Dear Mr./Mrs./Miss/Ms. (Surname):

Former Governor

The Honorable (Full Name)
(No Title)
(Address)

Dear Governor (Surname):

Secretary of State

The Honorable (Full Name)
Secretary of State
State ** of (Name of State)
(City, State ZIP)

Dear Mr./Madam Secretary:

Assistants

Mr./Mrs./Miss/Ms. (Surname)
Assistant to the Honorable (Full Name)
State Capitol
(City, State ZIP)

Dear Mr./Mrs./Miss/Ms. (Surname):

Chief Justice of the
Supreme Court of a State

The Honorable (Full Name)
Chief Justice
Supreme Court of the State ** of (Name of State)
(City, State ZIP)

Dear Mr./Madam Chief Justice:

Assistant Justice

The Honorable (Full Name)
Assistant Justice
Supreme Court of the State ** of (Name of State)
(City, State ZIP)

Dear Mr./Madam Justice:

Superior Court Judge

The Honorable (Full Name)
Judge
Superior Court of the State ** of (Name of State)
(Address)

Dear Judge (Surname):

Attorney General

The Honorable (Full Name)
Attorney General
State ** of (Name of State)
(City, State ZIP)

Dear Mr./Madam Attorney General:

Treasurer, Comptroller, or Auditor

The Honorable (Full Name)
State (Treasurer, Comptroller, or Auditor)
State ** of (Name of State)
(City, State ZIP)

Dear Mr./Mrs./Miss/Ms. (Surname):

Chairperson of a State Commission

The Honorable (Full Name)
Commissioner
Name of Commission
(City, State ZIP)

Dear Mr./Mrs./Miss/Ms. (Surname):
Go Back Go to Top
NIH Staff Interaction with the Executive Secretariat Help with Writing Official Correspondence The Plain Language Initiative Reports & Meetings NIH Key Staff Lists About the Executive Secretariat
Last updated: April 174, 2003