What's New!
eOPF Employee Pocket Guide contains basic eOPF functions for employees e.g., resetting password, looking up your eOPF ID, etc. For convenience, this guide can be printed and folded for easy access.
eOPF Employee Pocket Guide (.pdf version)
Electronic Official Personnel Folder (eOPF) at NIH
The Office of Human Resources (OHR) is pleased to announce the improved Electronic Personnel Folder (eOPF) system which includes several enhancements that will make the system much easier to use.
Security Questions
The first time you log into the improved eOPF system you will be guided to the Security Profile page, where you will be asked to choose six security questions and provide the answers to those questions for future identity verification. You will select 3 Personal Questions which will be used to verify your identify when you reset your password or request your eOPF ID and 3 Help Desk Verification Questions, which will be used to verify your identity when you contact the help desk for assistance. All six of the questions you choose must be unique, and if you do not answer these questions, you will be unable to access your eOPF.
Request your Password (New Hires)
If you are a new hire, would like to access your eOPF, and you know your eOPF ID, you no longer have to wait to receive instructions via email to request your eOPF password.
From the eOPF Web Login page, click the ‘New User – Request Password’ link.
- You will need your eOPF ID, last 5 digits of your SSN and the first 4 letters of your last name.
- If there is an email address in your eOPF profile, you will receive an email containing your temporary password.
- If no email address is stored in your eOPF profile, you will be contacted by the eOPF Help Desk.
Forgot Your eOPF ID
If you forgot your eOPF ID, you no longer have to go to the HHS Employee ID Lookup website.
From the eOPF Web Login page, click the ‘Forgot your eOPF ID?’ link.
- You will need the last 5 digits of your SSN, the first 4 letters of your last name and your date of birth.
- One of your previously selected security questions will be displayed. If all of the information you provide is verified to be correct, your eOPF ID will be displayed on the screen.
- If no security questions are on file and/or the information you enter is invalid, you will be contacted by the eOPF Help Desk or instructed to contact the eOPF Help Desk.
Forgot Your Password
If you forgot your eOPF Password you no longer have to wait for an email from the eOPF Help Desk.
From the eOPF Web Logon page, click the ‘Forgot your Password?’ link.
You will need your eOPF ID, last 5 digits of your SSN and the first 4 letters of your last name.
- One of your previously selected security questions will be displayed. If all of the information you provide is verified to be correct, you will be instructed to immediately change your password.
- If no security questions are on file and/or the information you enter is invalid, you will be contacted by, or instructed to contact, the eOPF Help Desk.
My Profile
A My Profile feature has been added to eOPF to better organize your information.
The General Preferences (now available to all employees), Change Email Address, Emergency Data, Change Password, and the newly added Change Security Questions tabs, can now be found by selecting the My Profile button.
eOPF Overview
NIH, in conjunction with the Department of Health and Human Services (HHS) and the Office of Personnel Management, has implemented an E-Gov initiative to provide employees with easier and faster access to their Official Personnel Folder (OPF), the file containing the employment history of civilian Federal Government employees.
HHS has converted each employee’s OPF from a paper file to an electronic file or electronic OPF (eOPF). The eOPF system, which was developed by the Integic Corporation, is an automated solution to manage the OPF process and allows each employee to have access to their individual OPF forms and information through the Internet.
Some of the benefits of having your OPF converted to electronic format include:
- You can view and/or print documents from your eOPF at any time (24 hours a day) using the Internet, from an HHS networked computer. You won’t have to request your file and wait several days for it to become available for review in your HR office.
- You can monitor your own records, which ensures greater accuracy and integrity.
- You may elect to receive an e-mail notification each time a document is added to your eOPF by adding your email address to the system.
- There are pre-defined access roles to prevent unauthorized access to your folder. (There is no change in policy regarding who has the authority to access your OPF.)
- eOPFs are more secure than paper, have a longer “shelf life,” and provide easy backup and recovery capability.
- Costs associated with storage, maintenance and retrieval of records are reduced.
eOPF was fully implemented at NIH and all other HHS offices during the Summer of 2005.
