Renewal Funding

Purpose

To enable applicants to request continued support for grants whose current project periods are coming to an end.

Procedure

Each fiscal year NIAID determines its payline and estimates the number of new and renewal awards the Institute can pay based on its budget and anticipated grant costs.

R01s. The Institute decides each fiscal year whether to cap direct cost increases for renewal R01 applications. For now, we expect the cap to remain at 20 percent. The renewal cap is part of NIAID's financial management plan.

Program projects and cooperative agreements. NIAID accepts few investigator-initiated renewals of program project applications or cooperative agreements, which need prior approval from NIAID. We generally budget for five to ten program project grants each fiscal year.

Applicants

• Request a budget that will fund the science.
  • If submitting an R01, go to Budget and Funding to check for information on the renewal cap under financial management plan.
  • Read Planning a Budget in our NIH Grant Cycle.
• You can request funds in excess of the cap if you need the money for one-time costs, such as equipment. For more information, see Planning a Budget.
• If you need additional funds for other purposes, your program officer must get Council approval. Discuss this with him or her. Read Strategies for Dealing With a Budget Cap in our NIH Grant Cycle.
• If your project has significant changes of scope and specific aims, apply for a new grant. Read Renewal or New Application? in our NIH Grant Cycle.
• Learn more and get advice about timing and filling out the forms in Renewal or New Application?
• Also see our Renewal Application questions and answers.

Program Officers

• Each Council, review applications requesting an increase greater than the cap. Determine if the issues qualify for an exception, such as costs for meeting human subjects requirements.
• Write a justification and get your division's approval.
• If your division approves, it places your request on a special actions list for Council review.
• Be prepared to discuss your requests at Council.

Grants Management Specialists

• If Council approves funding for a special action, the budget office will issue a second release list.
  • If the second Release List is issued within three months, release the full amount.
  • If the second Release List is issued after three months, prorate the award based on GMP policy.

Contacts

Applicants with questions should Contact Staff for Help.

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Financial Management Plan SOP

NIAID Funding Policy and Process SOP

October 17, 1997, NIH Guide notice, NIAID Award Policy - Competing Renewal R01 Grants

Program Officer Checklist SOP

Special Issues Requiring Council Review SOP