Awaiting Receipt of Application (ARA)

This SOP has internal roles only.

Purpose

To accept big grant applications, document requests for assigning future applications to NIAID, and request a waiver of receipt date for applications to be peer reviewed by NIAID's Scientific Review Program (SRP).

Procedure

Submit Awaiting Receipt of Application (ARA) forms to Contact for NIAID Staff for NIH approval.

Program Staff

• Keep your division coordinators informed and refer to any internal division guidance when you plan to submit an ARA.
• Form instructions: Do not save copies of the ARA form locally; bookmark it to ensure you are using the latest version.
  • Be sure to fill in the "return to:" section of the ARA form if you wish to be informed of any action taken by DEA.
  • Send the ARA to Contact for NIAID Staff before the receipt date. ARAs stay active for six months. If the receipt date changes, send a revised ARA.
• Big grants. After your division director approves a request to accept a big grant application, see the Big Grants SOP for next steps.
• Potentially late applications. An applicant may contact you about a potentially late application
  • Direct the applicant to the scientific review officer (SRO) assigned to the review of the application.
• Don't attempt to complete or submit the Awaiting Receipt of Application (ARA) form; the SRO will handle that step.
• Applications in response to a funding opportunity announcement sponsored by multiple ICs. A PI may want to submit an application in NIAID's area of interest. Consider if NIAID would accept primary assignment.
• Consult with your division coordinators if you aren't sure whether NIAID would accept primary assignment.
• If you agree that NIAID would accept primary assignment, submit an ARA form to Contact for NIAID Staff to indicate NIAID's interest in the application. The Center for Scientific Review (CSR) uses ARA forms to make referral decisions.
• Phase II small business applications
  • An applicant may ask to submit a phase II Small Business Innovation Research or Small Business Technology Transfer application later than the standard six receipt dates after the end of the phase I grant.
  • If your division wants CSR to accept the application, submit an ARA form to Contact for NIAID Staff.

Scientific Review Officer

• Potentially late applications. See the instructions in theAccepting Late Applications SOP.

Division of Extramural Activities Staff

Contact for NIAID Staff signs and submits approved ARA forms to CSR.

Contacts

Contact for NIAID Staff

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

How to Submit Electronically on Time

Big Grant SOP

ARA Form Do not fill in online, see Using Forms and Letters