The NIH is pleased to provide our non-FTE persons with an opportunity to speak on NIH programs and policies and to participate in conferences, symposia, and similar gatherings related to their research and science activities. Once the individual receives the invitation from the sponsoring organization, the Acceptance Letter Process will take effect. This letter must be properly completed and signed before the travel can take place. The HHS-348 mechanism is not to be used for non-FTE persons. Non-FTE persons may accept travel and related expenses from a sponsoring organization but it is NIH policy that these services are provided in compliance with the regulations to which our employees must adhere. Under this new process, all travel and related services that the sponsor agrees to cover must be paid "In kind". Neither the NIH nor the individual is to accept any form of reimbursement from the sponsor for any travel and related expenses after the travel is completed. Any uncovered services must be paid for from the IC's appropriated funds. Thus, we request that you review and complete the information below (by checking the box) inclusive of all appropriate signatures.
IC Contact: _____________________________ Phone: ____________ Fax: ______________IC Recommending Official (Signature): ____________________________ Date: __________
(Supervisor)
IC Authorizing Official (Signature): ____________________________ Date: __________
(NIH MC 1130,
Travel
No.7A)