Methods Available to Advertise NIH Campus Events

The NIH Record

<http://nihrecord.od.nih.gov/>
Biweekly NIH in-house newsletter, distributed desk-to-desk in NIH buildings both on-and off-campus.
Deadline: NIH payday preceding event. Submissions preferred by electronic mail.
Contact: Rich McManus (OD/OCPL), Building 31, Room 5B41. Phone: 301-496-2125; Fax: 301-402-1485.

NIH Calendar of Events (The Yellow Sheet)

<http://calendar.nih.gov>
The NIH Calendar of Events is divided into two sections. The first section lists only NIH-sponsored scientific meetings. The second section lists general interest meetings and local scientific meetings not sponsored by NIH. All events are free and are open to the public.
Deadline: N/A
Contact: Online Information Branch (OLIB) (OD/OCPL), Building 31, Room 5B58. Phone: 301-496-2266 or 301-435-2932.

NIH News and Events Page

<http://www.nih.gov/news/#events>
Large, multi-institute conferences of national or international interest, which are open to the public may be posted on the NIH News and Events page. Send the event name and date(s) along with the URL of the associated Web site to NIH Online Information Branch for review.
Deadline: N/A
Contact: Online Information Branch (OD/OCPL), Phone: 301-435-2932; Fax: 301-402-0395.

NIH Employee Information Page

<http://employees.nih.gov/>
The Employee Information Page includes a "What's New" section that can be used to highlight selected events and activities taking place at NIH. The Employee page is used heavily as a general information resource locator.
Deadline: N/A
Contact: Online Information Branch (OD/OCPL), Phone: 301-435-2932; Fax: 301-402-0395.

Clinical Center News

<http://www.cc.nih.gov/about/news/newsletter.html>
A monthly in-house newsletter covering primarily Clinical Center (CC) research, events, and staff, CC News is designed to keep CC staff and visitors informed of policies and activities. Distributed desk-to-desk, it is also available outside both cafeterias and at the south and north entrances.
Deadline: Second Monday of each month.
Contact: Maggie McGuire, editor <mcguirema@cc.nih.gov>, Phone: 301-594-5789; Fax: 301-480-3163.

The NIH Catalyst

<http://catalyst.cit.nih.gov/catalyst/>
The bimonthly publication accepts information on NIH-sponsored scientific events and resources of use to NIH scientists. Contributions routinely are edited for space and clarity. The Catalyst is available online and can be picked up in bins in buildings 1, 2, 10, 30, 31, 33, 35, 37, 38A, 40, 45, 49 and 50. Issues come out in the first month of the bimonthly issue. Send email to catalyst@nih.gov.
Deadline:Potential contributors should contact Catalyst editors well in advance for planning purposes, especially for longer articles. Copy should be received by the 15th of the month preceding each issue; e.g., December 15 for January/February issue.
Contact: Christopher Wanjek (OD/OIR) or Laura Carter (OD/OIR), Phone: 301-402-7248; Fax: 301-402-4303.

NIH Director's Bulletin Boards

<http://www.nih.gov/employee/directorsbulletinboard.pdf>
Posters advertising NIH-sponsored events may be displayed by prior appointment. Posters must be vertical, maximum size: 33" x 18". Twenty-five (25) posters are requested for maximum possible exposure. Twenty-four (24) locked boards are located in NIH buildings both on- and off-campus.
Deadline: One and one-half (1 1/2) weeks before date of event to be advertised.
Contact: Sharon Greenwell (OD/OCPL), Phone: 301-496-1776.

DDIR's Bulletin Board

<http://www.nih.gov/ddir/>
Short news items and information about upcoming events that are of broad interest to NIH scientists are listed on the Bulletin Board of the Deputy Director for Intramural Research. Published approximately once a month, this electronic bulletin board is intended to provide a direct communication line to intramural scientists. The Bulletin Board is also available via electronic subscription. To get on this list server, send an email message to the internet address: listserv@list.nih.gov. Substituting your name for Jane Doe's, your message should say: Subscribe DDIRBB-L Jane Doe
Deadline: Varies; Typically the 10th of each month.
Contact: Dr. Celia Hooper, (OD/OIR).

Clinical Center Bulletin Boards

Situated throughout Building 10 (Clinical Center) by elevators, at 54 locations. Only flyers 8 1/2" x 11" are accepted. Space is limited, and is available only for NIH-sponsored events.
Deadline: The 20th of the month preceding the month the flyers are to be posted.
Contact: Debbie Fatula (CC), Phone: 301-496-2563.

NIH LISTSERV

<http://list.nih.gov/>
NOTE: NIH LISTSERV lists are for official U.S. Government business only. Creation and ownership of lists on the NIH LISTSERV Facility are restricted to HHS employees and others with a CIT account.

The NIH LISTSERV facility is an e-mail-based server that allows users to create, manage, and control electronic "mailing lists" on a network. There are 3,000+ lists available on the NIH Listserv. Some are owned by other HHS OpDivs and some lists have members who are not HHS employees or contractors.

You may wish to browse the "list of lists" <http://list.nih.gov/cgi-bin/show_list_archives> to determine a group you'd like to contact. Some lists allow only a list owner to send messages to the list. For instance, to send announcements to the NIH-wide employee's list , you must submit a request to the list owner. Other lists are discussion lists to which anyone can send and receive messages, but generally are special-purpose lists for the discussion of a specific topic.
Deadline: N/A
Contact: The NIH LISTSERV facility is administered by the CIT Division of Computer System Services (DCSS) <listmaster@list.nih.gov>.

Scientific Interest Groups (SIGs)

<http://www.nih.gov/sigs/>
NIH is home to over 100 inter-institute scientific interest groups, listed at <http://www.nih.gov/sigs/>. These groups of scientists meet to discuss current research problems in their field. Many of these interest groups have e-mail or mailing lists that could be used for distribution of information that is specifically of interest to the group. To distribute information to a group, you should click on the "Members" page for the group of interest, and then contact the leaders/contact person for the interest group to request their assistance in distributing information to the group.
Deadline: None
Contact: Varies, according to specific interest group, see above.

Table Tent Cards

<http://does.ors.od.nih.gov/pdf/TentCard.pdf>
Table tents cards may only be used within the NIH Dining Centers to advertise NIH-sponsored events/activities. The ORS Division of Employee Services (DOES) is responsible for approving, scheduling and monitoring all tent card advertisements. ICs interested in publicizing their event/activities should contact the DOES at 301-402-8180 to reserve desired dates. The maximum allowable size for a table tent card is 6" x 6". Smaller sizes are encouraged.

A copy of the tent card will need to be faxed to the DOES at 301-435-1999, or e-mailed <nihemplysrvcs@ors.od.nih.gov>. Tent cards may be approved for display for up to 2 weeks prior to an event. Only 3 tent cards will be approved at any given time to be displayed within the NIH Dining Centers. Approvals are given on a first-come-first-served basis. The sponsoring IC is responsible for placing their tent card on all tables, and a copy of the approved tent card must be provided to each dining center manager. There are approximately 825 tables in the 10 NIH Dining Centers (located in Buildings 1, 10/B1-level, 10/ACRF, 12B, 31, 35 (Porter Neuroscience), 38A, 45 (Natcher), Rockledge One & Two) and 2 Cyber Cafés (located in Buildings 10 and 40).

For design and production assistance, contact the ORS Division of the Medical Arts, Customer Service Branch (Building 10, Room B2L323): Phone 301-496-3221.
Deadline: Call to reserve dates to advertise.
Contact: Division of Amenities and Transportation Services (ORS), Phone: 301-402-8180; Fax: 301-435-1999.

Fellow-L (Fellows' Listserv list)

This list reaches more than 400 subscribers, most of whom are postdoctoral fellows, although anyone with an email account may subscribe. The purpose of "Fellow-L" is to address issues of interest to NIH postdoctoral fellows, and to publicize events relevant to them and to others in the NIH community. An important use of "Fellow-L" is to publicize student/fellows' meetings with the Wednesday speakers hosted by inter-Institute interest groups. Messages are distributed to subscribers approximately twice a week. Submit announcements as an email message to <Fellow-L@list.nih.gov>.
Deadline: N/A
Contact: <felcom@helix.nih.gov>. Any mail sent to this address will reach automatically the people who are moderating "Fellow-L" at any given time.

Desk-to-Desk Distribution

The NIH Division of Mail Management Services (DMMS) will distribute desk-to-desk notices of NIH-sponsored events upon approval of the Office of Acquisition and Logistics Management (OALM), OM, OD to NIH offices located in Bethesda, Gaithersburg and Rockville.

DMMS will also send desk-to-desk distributions to staging areas for GRC, FCRDC and NIHAC (Poolesville). The size of printed materials may range from 5" x 7" to 11" x 14". Recommended size is 8 1/2" x 11". A single copy of the desk-to-desk distribution must be submitted for approval to the Office of Acquisition and Logistics Management (OALM), OD at 6100 Executive Blvd., Room 6D01 MSC 7540; Phone: 301-496-4422; Fax: 301-402-2425.

A copy of the approval for desk-to-desk distribution with the approximate delivery date must be faxed to the DMMS, Mail Customer Service Branch at 301-402-2147 at least two days in advance. The desk-to-desk distributions should be delivered to NIH Division of Mail Management Services, Attention: Desk-to-Desk Distributions, 301 N. Stonestreet Ave. Room 109H, Rockville, Maryland 20850 (20892-3333) should be used when delivery is made via the USPS).
Deadline: See above paragraph.
Contact: Teresa Williams, Mail Customer Services Branch, Division of Mail Management Services (OD/ORS). Phone: 301-496-3586; Fax: 301-402-2147.

Local Libraries:

Only notices pertaining to non-profit/community events are accepted for posting in Montgomery County libraries.

Bethesda Branch Library, 7400 Arlington Road, Bethesda, Maryland 20814
A large bulletin board is located immediately to right of "the parking lot entrance." A bulletin board located on the left side of hallway is to be used only by Library Staff. Largest notice that can be accommodated is 8 1/2" x 11" flyer. Take notices to the information desk and give notices to a staff member for posting.
Contact: information staff member. Phone: 240-777-0970.

Davis Community Library, 6400 Democracy Blvd., Bethesda, Maryland 20817
Single bulletin board is located near rear entrance, between rest rooms. Accommodations for handouts are at both the rear entrance, and inside front entrance beyond lobby. Size of average item on board is 8 1/2" x 11" flyer; larger materials are posted as space allows. Only staff members may post materials. Leave materials at Information Desk. Items posted are thrown away by staff after event.
Contact: Will Schrenk. Phone: 240-777-0922.

Rockville Regional Library, 99 Maryland Ave., Rockville, Maryland 20850
Two (2) adjacent bulletin boards, located opposite rest rooms in library can accommodate 11" x 17" "posters", 8 1/2" x 11" flyers, index cards, and (in slots) "tri--fold" brochures. Take notices to a staffer at Information Desk for approval; library prefers to handle posting of materials. Notices not removed until after event.
Contact: Any staffer. Phone: 240-777-0140.

Central Offices of Montgomery County Libraries, , 99 Maryland Ave., Rockville, Maryland 20850
Organizations must fill out a Public Handout Questionnaire ( downloadable through http://www.montgomerycountymd.gov/libtmpl.asp?url=/content/libraries/usingthelibrary/handoutpolicy.asp) and return by fax or by email to the address posted on the questionnaire. Allow 30 days for approval. Approved organizations receive a letter and instructions about how to label and bundle, the number of items allowed, and a list of MCPL branches. A copy of MCPLs’ approval letter must be included with items delivered to central offices for distribution, or materials will not be delivered. Organizations approved by the Administrative Offices also have the option to mail or deliver items directly to individual libraries. A copy of the approval letter must be included with items. Approval and centralized distribution does not guarantee space in local library handouts areas or on bulletin boards.
Contact: Betty Valdés: 240-777-0002

Bethesda-Chevy Chase YMCA, 9401 Old Georgetown Road, Bethesda, Maryland 20814
Notices are posted on a community bulletin board located on the main level, between the men's and women's locker rooms. Self-posting allowed. Materials are removed after 30 days. Authorization is required to post items, which may be left at front desk.
Contact: (not necessary for routine posting) Claire Goldberg. Phone: 301-530-3725.

Arlington Road Giant, 7142 Arlington Road, Bethesda, Maryland 20814
Two (2) bulletin boards are attached to the vending machines near front entrance. Giant has a standard memo card for this purpose; may also post 8 1/2" x 11" flyers. Notify the front office of posting. Notices left up until event is over.
Contact: Front office. Phone: 301-301-492-5160.

Georgetown Square Giant, 10400 Old Georgetown Road, Bethesda, Maryland 20814
There is a consumer bulletin board on the wall behind registers at front of store. Items remain posted until board is full. Advise the front office before posting.
Contact: Front office. Phone: 301-897-9139.

Flagship Center/Montrose Crossing Giant, 12051 Rockville Pike, Rockville, Maryland 20852
A bulletin board is located close to the front entrance, behind the registers. Advise front office about posting. Materials are left up until event is over.
Contact: Front office. Phone: 301-881-4541.

Placement of notices with local TV (including cable) stations, local radio stations, and local newspapers:

Contact: Calvin Jackson (OD/OCPL), Phone: 301-594-8750; Fax: 301-496-5895.