|
New Employee Orientation Guide
|
| Timing |
Task |
How, Where?
| Comments |
| Prior to Arrival | Review General Washington, DC Metro Information |
Metro Subway and Bus
Washington D.C. General Information
Maryland General Information
Virginia General Information |
|
| Research Housing |
NIH R&W Housing Assistance
Craigslist–Washington DC
Rent.com
Washington City Paper (shared housing)
Washington Post Rental Classifieds
Washington Post Real Estate Classifieds
Youth Hostels (temporary housing) |
Useful resources if you are relocating to the Washington, DC Metro area. Note that housing is not provided by the NIH. |
| Research Schools |
Washington D.C. Schools
Maryland Schools
Virginia Schools
|
|
| Obtain Driver’s License |
Maryland Motor Vehicle Administration
District of Columbia Motor Vehicle Administration
Virginia Department of Motor Vehicles
|
|
| Research Childcare |
NIH–sponsored Childcare
Other Childcare Providers
|
|
| Obtain Proof of US Citizenship or Resident Alien Card |
|
Must be provided during orientation and should be obtained prior to arrival at NIH. |
| Review International Travel Issues |
US-VISIT
|
Useful information about entry into the U.S., provided by the Department of Homeland Security. |
| Review NIMH Packet |
Should have received by FedEx.
|
Reviewing this packet prior to arrival at NIH is highly recommended; the included information will answer questions you might have and direct you where to report on your first day. |
| Review Maps |
NIH Shuttle
NIH Campus Map
Clinical Center
|
The numbering of buildings around NIH campus is not intuitive, the maps will help you locate offices, labs, and shuttle/bus stops. |
| Day 1 | Carry One Day Parking Permit |
Included in your hiring packet
| You must carry this parking pass on your first day if arriving by car. |
Orientation – Some form of orientation is appropriate for ALL new staff, the process varies by appointment
|
| Government Employees (FTEs) |
Orientation with OHR: scheduled for every first day of a new pay period (every other Monday); the default location is Bldg. 31/Rm. 6C06, but it may vary due to availability. Check your packet for definitive directions.
|
| Government Employees (FTEs) in the Visiting Program |
1) Orientation with the NIMH Office of Fellowship Training Laura Ortiz: Building 10/Rm. 4N222, ortizl@mail.nih.gov, 301-435-8985,
2) followed by Division of International Services Check-In. These steps can be completed prior to or the day after the OHR Orientation.
|
| All IRTAs |
Orientation with assigned Administrative Technician. Specific contact information is contained in the appointment packet. This packet will be shipped to you via FedEx prior to your first day. Be sure to contact the Administrative Services Branch at 301-496-4271 if you have not received it.
|
| Foreign Special Volunteers |
Orientation with the NIMH Office of Fellowship Training Laura Ortiz: Building 10/Rm. 4N222, ortizl@mail.nih.gov, 301-435-8985.
|
| Visiting Fellows |
1) Orientation with the NIMH Office of Fellowship Training Laura Ortiz: Building 10/Rm. 4N222, ortizl@mail.nih.gov, 301-435-8985,
2) followed by Division of International Services Check-In,
3) followed by meeting with assigned Administrative Technician; specific contact information will be communicated by Laura Ortiz.
|
| Fedsource Contractors/Contracting Company Employees |
The contracting company is responsible for orientation, the process varies. For subsequent NIH administrative questions, contact the Program Manager Linda Jensen: 5635 Fishers Lane, Suite 1400, mail lindajensen@.nih.gov, 301-435-7526
|
| Independent Contractors/Consultants |
Report to assigned Lab/Branch or administrative office and refer to the area’s administrative support staff.
|
| Obtaining an NIH ID, a Parking Permit or enrolling in Transhare, and finger printing requires a visit to the same office and can (and should) be done at the same time. |
| Security/Finger printing |
NIH Police Support Services Branch
|
To obtain an NIH ID card, you must submit to finger printing and security check. |
| ID Card |
NIH Police Support Services Branch
|
You must fill out an NIH Employee Database (NED) request during your administrative orientation. You can obtain your NIH ID card once your information has been entered; at the ID station, you must show a valid picture ID (e.g., driver’s license or passport). |
| Parking Permit or Transhare |
NIH Parking Office
|
To obtain an NIH Parking Permit, you must show a valid driver’s license and vehicle registration. |
| Bank Account/ACH Direct Deposit Slip |
Direct Deposit Enrollment Form
|
The Federal Government disburses employee pay/fellow stipends through direct deposit only. Be sure that you are able to provide account information from a bank that accepts ACH payments. |
| Phone Voicemail |
NIH Telecommunications Infrastructure Branch
|
To obtain a phone line and/or phone, contact your Lab/Branch office administrative staff. |
| Week 1 to Month 1 | Health Exam⁄Tuberculin – FTEs |
Call Occupation Medical Services (OMS) at 301-496-4411 to schedule a mandatory check-up. For more information, see OMS.
| Bring along any immunization records you may posses. |
| Health Exam⁄Tuberculin – Non-FTEs |
To be announced.
| |
| Health Exam⁄Tuberculin – Contractors |
Refer to your contract companies.
| |
| Benefits Enrollment – FTEs |
OHR Benefits & Payroll
| |
| Benefits Enrollment – Fellows |
FAES Home
| |
| Benefits Enrollment – Contractors |
Refer to your contract companies.
| |
| Key(s) |
Contact your Lab/Branch administrative staff, who will submit a key request through your Administrative Officer.
| |
| Definitions | FTEs (Full-Time Equivalency) are hired through a variety of mechanisms, including but not limited to: GS, Title-42 (AD), and the Commissioned Corps. A few job titles that are FTEs include Tenured Investigator, Tenure-Track Investigator, Staff Scientist, Staff Clinician, Biologist, Psychologist, Social Worker, Statistician, Biological Lab Technician, Program Assistant, Secretary, Purchasing Agent, Administrative Technician, Administrative Officer, Budget Analyst, Clinical Fellow and Research Fellow. This is not a complete list of all FTE job titles. |
| Non-FTEs are those who are not hired through a Full-Time Equivalency mechanism. Common job titles of non-FTEs include Post-bac IRTA, Technical IRTA, Pre-doc IRTA, Post-doc IRTA, and Visiting Fellow. Special Volunteers and Guest Researchers are sometimes included in this category, but they do not receive remuneration from the NIMH. |
| Contractors are those who are hired by an outside organization, who perform work for the NIMH. |
