Tribal Criminal History Record Improvement Program,
2006
The U.S. Department of Justice, Office
of Justice Programs' Bureau of Justice Statistics is pleased to announce
that it is seeking applications from tribal jurisdictions to receive funding
under the 2006 Tribal Criminal History Record Improvement Program (T-CHRIP).
This program furthers the Department's mission to enhance the crime fighting
and criminal justice capabilities of Tribal governments by improving the
accuracy, utility, and interstate accessibility of tribal criminal history
records; enhancing automated identification systems, records of protective
orders involving domestic violence and stalking, sex offender records,
DWI/DUI conviction information; and integrating with other State and Federal
systems for background checks.
Eligibility
Applications for funds may be submitted by both profit-making and nonprofit
organizations. The T-CHRIP application must be submitted by the agency
or organization designated by the Tribal Council or Governor to administer
the program. Tribes may choose to submit applications as part of a multi-tribal
consortium or other entity.
(See "Who is Eligible
to Apply")
Deadline
All applications are due by 8:00 p.m. eastern time on June 15, 2006.
(See "Deadline For Applications")
Contact Information
For assistance with the requirements of this solicitation, contact
Steven W. Perry, Statistician, at 202-307-0777 or email askbjs@usdoj.gov,
include TCHRIP06 in the subject line.
This application must be submitted through grants.gov. For technical
assistance with submitting the application, call the Grants.gov Customer
Support Hotline at 1-800-518-4726.
2006-BJS-1387
2006 Tribal
Criminal History Record Improvement Program
CFDA Number 16.734
Contents:
PDF version of T-CHRIP
2006 announcement (71K)
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Overview
The Bureau of Justice Statistics (BJS) is providing this notice to announce
the continuation of the criminal history record improvement program in
Indian Country. The Tribal Criminal History Record Improvement Program
(T-CHRIP) will provide support to Federally-recognized tribes and State
criminal records repositories to promote participation in and improve
data sharing between tribal, State, and national criminal records systems.
Program goals
- The long term goal of the T-CHRIP program is to improve public safety
in Indian country by enhancing the quality, completeness, and accessibility
of criminal history record information and by facilitating the implementation
of criminal justice and noncriminal justice background check systems.
Achieving this goal is contingent upon accomplishing four objectives:
- (1) Providing direct financial and technical assistance to the tribes
to improve criminal records systems and other related systems which
support background checks for criminal justice and authorized noncriminal
justice purposes;
(2) Ensuring the infrastructure is developed which allows connection
of each tribe's record systems to State and/or FBI records systems and
other tribes' criminal records databases;
(3) Providing the necessary training and technical assistance to tribes
needed to ensure that records systems developed and managed conform
to State and FBI standards, utilize the most appropriate technologies,
and adhere to the highest standards of practice with respect to privacy
and confidentiality; and
(4) Effectively assessing and measuring, through systematic evaluation
and standardized performance measurement and statistics, the extent
of progress in implementing improvements in tribal and national records
holdings and criminal records sharing.
The T-CHRIP program serves as an umbrella program for various records
improvement activities and objectives in Indian country. BJS is authorized
to issue this solicitation under Omnibus Crime Control and Safe Streets
Act of 1968, Section 302, as amended, 42 U.S.C. 3732.
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Deadline: Registration
The Grants.Gov registration deadline is June 15, 2006.
Deadline: Application
The due date for applying for funding under this announcement is June
15, 2006.
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Eligibility
Both profit-making and nonprofit organizations may apply for funds. However,
consistent with OJP fiscal requirements, for-profit organizations are
not allowed to make a profit as a result of this award or to charge a
management fee for the performance of this award.
The T-CHRIP application must be submitted by the agency or organization
designated by the Federally-recognized Tribal Council/or Governor to administer
the program. Tribes may choose to submit applications as part of a multi-tribe
consortium.
Faith-Based and Other Community Organizations: Consistent with President
George W. Bush's Executive Order 13279, dated December 12, 2002,
and 28 C.F.R. Part 38, it is DOJ policy that faith-based and other community
organizations that statutorily qualify as eligible applicants under DOJ
programs are invited and encouraged to apply for assistance awards to
fund eligible grant activities. Faith-based and other community organizations
will be considered for awards on the same basis as other eligible applicants
and, if they receive assistance awards, will be treated on an equal basis
with all other grantees in the administration of such awards. No eligible
applicant or grantee will be discriminated for or against on the basis
of its religious character or affiliation, religious name, or the religious
composition of its board of directors or persons working in the organization.
Faith-based organizations receiving DOJ assistance awards retain their
independence and do not lose or have to modify their religious identity
(e.g., removing religious symbols) to receive assistance awards. DOJ grant
funds, however, may not be used to fund any inherently religious activity,
such as prayer or worship. Inherently religious activity is permissible,
although it cannot occur during an activity funded with DOJ grant funds;
rather, such religious activity must be separate in time or place from
the DOJ-funded program. Further, participation in such activity by individuals
receiving services must be voluntary. Programs funded by DOJ are not permitted
to discriminate in the provision of services on the basis of a beneficiary's
religion.
Applicants are encouraged to review the Civil Rights Compliance section
under "Additional Requirements" in this announcement.
Project Specific Information
The Bureau of Justice Statistics (BJS) is providing this notice to announce
the 2006 Tribal Criminal History Record Improvement Program (T-CHRIP)
which will provide support to Federally-recognized tribes and State criminal
records repositories to promote participation in and improve data sharing
between tribal, State, and national criminal records systems.
Criminal records are a chronological history describing offenders and
their contacts with the criminal justice system. Such records include
offender fingerprint identification and notations of arrest and subsequent
dispositions. Criminal record systems are dependent on up-to-date automated
fingerprint identification systems to ensure that transactions are accurately
identified to the proper individual and to ensure that such records can
be reliably linked across jurisdictions in a timely manner.
- FY 2006 priorities include:
- (1) Establish the infrastructure to support full participation in
the Interstate Identification Index (III);
(2) Support tribal law enforcement access to automated fingerprint record
systems for background checks and other purposes focusing on the use
of fingerprint-based systems of records;
(3) Purchase/install electronic Livescan fingerprinting equipment that
conforms to FBI standards (See FBI products certified for compliance
with the FBI's
Integrated Automated Fingerprint Identification System);
(4) Implement technology to support the automated transfer of fingerprint
data to State record systems and the FBI's Interstate Automated Fingerprint
Identification System (IAFIS); and
(5) Implement electronic record systems to capture and share domestic
violence protection orders, driving while intoxicated (DWI) or driving
while under the influence (DUI) convictions, and tribal sex offender
records with State and/or Federal record systems.
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Scope of Work
The FY 2006 T-CHRIP will assist tribes to improve the accuracy, completeness,
and interstate availability of criminal history records by automating
the capture and reporting of fingerprints and arrest records to tribal,
State, and national databases.
The allowable program priority costs are detailed below. All expenses
are allowable only to the extent that they directly relate to the project
described in the application's program narrative.
Allowable costs include:
(1) Record automation. Conversion of manual fingerprint records to electronic
records which conform to FBI specifications and requirements (i.e., scanning
inked fingerprint cards into an AFIS system). Funds may also be used to:
automate arrest records; update arrest records with court disposition
information; automate protection and/or restraining order records; automate
DWI/DUI conviction information; automate sex offender records; and, automate
the transmission of tribal records to State and national files.
(2) AFIS/Livescan. Funds may be used to support the implementation of
an automated system for capturing fingerprint files and transmitting fingerprint
images.
T-CHRIP awards may be used to purchase equipment, develop procedures,
and implement protocols related to activities involving the AFIS, State
repository, and the operation of the offender registry. This may include
purchase of Livescan equipment for relevant agencies. Where funds are
to be used for this purpose, the applicant should demonstrate that funds
can be justified on the basis of geographic, population, traffic, or other
related factors. Livescan can only be purchased where the State has established
an AFIS and either has implemented or is implementing procedures to ensure
that the AFIS is compatible with FBI standards. Systems funded under the
T-CHRIP must be compatible with FBI standards for national data systems,
including the National Incident-Based Reporting System (NIBRS), National
Crime Information Center (NCIC-2000), National Instant Criminal Background
Check System (NICS), Integrated Automated Fingerprint Identification System
(IAFIS), and related national systems.
(3) Training and participation in seminars. Limited funds may be used
to cover costs of training and participation in State, regional, or national
meetings (including travel, where necessary) on the uses and implementation
of AFIS/Livescan.
(4) Technical Assistance. BJS staff will assist tribal authorities with
their technical assistance needs and requirements. BJS currently utilizes
a national technical assistance contractor who will be available to consult
with tribal authorities upon approval by BJS.
To project specific information
Funding Information
It is anticipated that multiple awards will be granted in FY 2006. Full
funding may not be possible for all proposed activities. Allocation of
funds will be based on the availability of Federal funds, amount requested,
and the selection criteria as described under the Selection Criteria.
To project specific information
Match Requirements
A grant made by BJS under this solicitation may account for up to 100
percent of the total cost of the project. Applicants must indicate whether
it is feasible to contribute cash, facilities, or services as non-Federal
support for the project. Applicants should identify generally any such
contributions that they expect to make, and the proposed budget should
indicate in detail which items, if any, will be supported with non-Federal
contributions.
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Performance Measures
To ensure compliance with the Government Performance and Results Act
(GPRA), Public Law 103-62, this solicitation notifies applicants that
they are required to provide performance data used to measure the results
of the programs implemented with this grant, as well as contribute to
the achievements of BJS' overall statistical program. BJS' mission is
to produce and disseminate accurate, objective, and independent national
statistics on crime and the administration of justice and to assist State,
local, and tribal governments in the improvement of criminal justice record
keeping.
OJP/BJS is responsible for measuring the relevance, utility, and accessibility
of its information by the following outcomes: (1) demand for statistical
data, and (2) utilization of the data. To ensure accountability of these
data, for which OJP is responsible, the following performance measures
are provided:
| Program Objectives |
Performance Measures |
Data To Be Provided by Grantees |
1. Improve
tribal criminal history record systems in Indian Country to support
background checks for the purposes of identifying -
- ineligible firearms purchasers,
- persons ineligible to hold positions involving children, the
elderly, or the disabled,
- persons convicted of domestic violence, sexual offenses, and
DWI/DUI offenses.
|
1. Improve the quality, timeliness,
and immediate accessibility of tribal criminal history records |
1.1 Number of tribal criminal
history records, manual and automated.
1.2 Number of ink or manual fingerprint records to be automated
within scheduled project period.
1.3 Number of fingerprint records captured and/or automated through
Livescan.
1.4 Number of tribal AFIS/Livescan fingerprint records accessible
through NICS, III, and NCIC.
|
| 2. Ensure that the infrastructure
is developed to connect each tribe's records systems to State
and/or FBI records systems and other tribes'. |
2. Increase tribal
participation in State and/or FBI records systems to improve completeness
of records submission |
2.1 Number of automated
interfaces between tribal and State or Federal IAFIS records.
2.2 Number of purchased and successfully installed Livescan fingerprint
record systems.
2.3 Number of persons trained on AFIS/Livescan equipment.
|
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How to Apply
DOJ is participating in the e-Government initiative, one of 25 initiatives
included in the President's Management Agenda. Part of this initiative
-- Grants.gov -- is a "one-stop
storefront" that provides a unified process for all customers of
Federal grants to find funding opportunities and apply for funding.
Grants.Gov Instructions: Complete
instructions can be found at "How to Apply
through Grants.gov." If you experience difficulties at any point
during this process, please call the Grants.gov Customer Support Hotline
at 1-800-518-4726.
CFDA Number: The Catalog of Federal Domestic Assistance
(CFDA) number for this solicitation is 16.734, titled "2006 Tribal
Criminal History Record Improvement Program (T-CHRIP)," and the
funding opportunity number is 2006-BJS-1387.
A DUNS number is required: The Office of Management
and Budget requires that all businesses and nonprofit applicants for Federal
funds include a DUNS (Data Universal Numeric System) number in their application
for a new award or renewal of an award. Applications without a DUNS number
are incomplete. A DUNS number is a unique nine-digit sequence recognized
as the universal standard for identifying and keeping track of entities
receiving Federal funds. The identifier is used for tracking purposes
and to validate address and point of contact information. The DUNS number
will be used throughout the grant life cycle. Obtaining a DUNS number
is a free, simple, one-time activity. Obtain one by calling 1-866-705-5711
or by applying online at http://www.dunandbradstreet.com.
Individuals are exempt from this requirement.
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What an Application Must Include
When applying for Federal funding, applicants must provide the following:
- Standard Form 424
- Attachment #1: Budget Detail Worksheet and Budget Narrative
- Attachment #2: Program Narrative
- Additional Attachments: Other Program Requirements
- Indirect Cost Rate Agreement (if applicable)
Applicants must complete the Application for Federal Assistance (SF-424),
a standard form that most federal agencies use.
Attachment 1 - Budget detail worksheet and budget
narrative. The Budget Detailed Worksheet may be found through the Internet at http://www.ojp.usdoj.gov/forms/budget_detail.pdf,
OJP Standard Forms & Instructions. The
OJP Financial Guide, which governs the administration of funds, contains
information on allowable costs, methods of payment, audit requirements,
accounting systems, and financial records, is available on the OJP website.
If you have any questions, please contact the Office of the Comptroller's
Customer Service Center at 1-800-458-0786.
Attachment 2 - Project Narrative. The
project narrative should describe activities as discussed in the Scope
of Work and address the evaluation criteria. The project narrative should
contain a detailed time line for project activities, a description of
the survey methodology to be used including defined geographic boundaries,
data collection method, data entry, and data documentation procedures.
Please note that as part of the narrative, applicants must include
a detailed estimate of the number of ink fingerprint and/or domestic violence,
sex offense, and DWI/DUI records currently held locally, as well as the
number to be automated by the completion of the project period.
Additional Attachments - Other Program Requirements.
The following required documents must be submitted as file attachments:
1) Tribal council/leadership approval letter of support to participate
in the T-CHRIP;
2) Letter of support from the State criminal justice repository and/or
the State's National Criminal History Improvement Program agency;
3) Letter of recommendation/nomination of the "AFIS Administrator"
and "alternate" from Chief of Police/Corrections depending
on the intended recipient facility; and
4) Information on key staff includes a staff loading chart, by task
and contract year, showing the role and number of hours (per year) committed
for proposed staff; identification of proposed key personnel and their
qualifications for the significant functions in this project, along
with concise descriptions of the duties each will perform under the
grant; and an identification by name of all key personnel with decision
making authority.
Certifications Regarding Lobbying; Debarment, Suspension, and
Other Responsibility Matters; and Drug-Free Workplace. Applicants
are required to review and check off the box on the certification form
included in their online application process. This form commits the applicant
to compliance with the certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying," and 28 CFR Part 67, "A
Government-wide Debarment and Suspension (Non-procurement) and Government-wide
Requirements for a Drug-Free Workplace (Grants)."
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Selection Criteria
The FY 2006 T-CHRIP seeks to encourage tribal prioritization of those
tasks which will most improve tribal participation in electronic fingerprint
submission to State and national criminal records systems. Tribal Criminal
History Record Improvement Program selection will be based on the following
factors:
- ability to complete Scope of Work;
- the extent to which funds will support/enhance tribal participation
in State AFIS and other related national IAFIS records systems maintained
by the FBI;
- the technical feasibility and the extent to which the proposal appears
reasonable in light of the tribe's current level of system development
and policy on information sharing;
- the extent to which the tribal agency demonstrates a commitment to
automate and update criminal history, arrest, and court disposition
records;
- the extent to which the tribal agency demonstrates a commitment to
electronic fingerprint record improvement;
- reasonableness of the budget and the administrative processes for
managing the budget;
- appropriate focus on criminal history record improvements including
improved identification of individuals;
- the extent to which the applicant recognizes the role of the courts
in ensuring complete records and proposes improvements in the transmittal
of fingerprint information for posting to the State and national criminal
record systems; and
- the extent of coordination and cooperation between the proposed activities
and State and Federal records systems.
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Review Process
Applications will be reviewed competitively with the final award decision
made by the Director of BJS. The applications will be evaluated based
on the requirements mentioned under the Selection Criteria.
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Additional Requirements
- Civil Rights Compliance
- Confidentiality and Human Subjects Protections regulations (if applicable)
- Anti-Lobbying Act
- Financial and Government Audit Requirements
- National Environmental Policy Act (NEPA) compliance (if applicable)
- DOJ Information Technology Standards
- Rights in Intellectual Property (if applicable)
- Compliance with Office of the Comptroller Financial Guide
- Non-Supplanting of State or Local Funds
- Criminal Penalty for False Statements
- Suspension or Termination of Funding
We strongly encourage you to review the information pertaining to these
additional requirements prior to submitting your application. Additional
information for each requirement can be found at http://www.ojp.usdoj.gov/funding/other_requirements.htm.
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Tribal Criminal History Record Improvement Program
Application Checklist
The T-CHRIP application must be submitted by the tribe or agency
designated by the Tribal Council/or Governor to administer the program.
Tribes may choose to submit applications as part of a multi-tribe consortium. The tribe must operate a police department, court, jail, detention facility or other criminal justice agency.
________ Includes tribal council/leadership approval (letter of support)
to participate in the Tribal Criminal History Record Improvement Program,
as evidenced by a letter of approval on letterhead. The tribal letter
of support can be scanned and included as an attachment or, if not possible,
faxed to the attention of Steven W. Perry at (202) 307-0777;
_________ Includes a letter of support and/or cooperation from the appropriate
State criminal justice repository and/or the State agency administering
the National Criminal History Improvement
Program. The letter of support and cooperation can be scanned and
included as an attachment or, if not possible, faxed to the attention
of Steven W. Perry at (202) 307-0777;
_________ Agrees to implement an electronic fingerprint identification
system which meets the specifications and requirements of the FBI and
to share tribal criminal history data with State and national data systems.
Tribes will be solely responsible for any maintenance or subscription
fees to connect to State systems where applicable. Applicant needs
to demonstrate ability to assume these recurring costs independent of
the grant;
_________ Agrees, where applicable based on request, to acquire and implement,
automate, and maintain tribal databases and policies for persons ineligible
to purchase or possess firearms; those convicted of domestic violence
and/or sexual offenses; and DWI/DUI offenders;
_________ Agrees to provide information on current tribal criminal fingerprint
records and/or court disposition records, (e.g., how many manual records),
where available, when describing the specific tasks to be achieved under
the grant; and
_________ Agrees to respond in a timely manner to informational requests
and formal evaluations or training workshops sponsored by BJS.
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