Vaccine Management System
(VACMAN) |
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VACMAN
Newsletter
September 13, 2005
Release
of VACMAN Version 3.0.11
VACMAN
Version 3.0.11 is now available at the File
Transfer Protocol (FTP) site. The VACMAN team
recommends that you install this new release
before October 31, 2005.
This v3.0.11 release features the Direct Ship
Order and Receipt screens, replacing previous
Varicella screens. This facilitates the shipment
of FluMist®, as well as varicella and anticipated
future vaccines, directly from manufacturers
to providers.
Check
the Summary
of Changes for a complete list of differences
between v3.0.10 and the new v3.0.11 release.
Today's
Help Desk Tip: Zip Codes
Adding and Editing Zip Codes
When enrolling a new provider, the Providers
- Address tab requires that you select
the zip code from the Zip field drop-down
box. The system then fills the associated City
and State fields.
If the zip code you need
is not available on the drop-down list,
use the following instructions to add it to
the drop-down list. You also can use these
instructions to edit
an improperly formatted zip code.
- Select
any existing zip code from the drop-down
box and press Enter.
Result: The system fills the City
and State fields associated with
the selected zip code.
- Overtype
the displayed field values with the city,
state and zip code that you need to add or
edit. Press the Enter or
Tab key as you exit the
fields.
- Complete
remaining fields as usual, and Save
the record.
Results:
-
The system saves the Provider record.
-
The zip code and associated city and
state subsequently display in the drop-down
box on the Providers - Address
tab.
Things
to keep in mind:
- The
zip code field cannot be blank. At least
five digits are required; or, you can enter
a hyphen (-) followed by the four-digit extension.
-
Use of the hyphen requires the four-digit
zip code extension; otherwise the system
deletes your zip code entry.
-
If multiple cities share the same five-digit
zip code, use the nine-digit format if possible,
so that each city has a unique zip code.
Or, use the following instructions to enter
a unique city name for an existing zip code.
Multiple
Cities with Same Zip Code
If one or more
cities use the same zip code, use the
following instructions to add the multiple
cities to the drop-down list.
- Select
the zip code from the drop-down box and press
Enter.
Result: The system fills the City
and State fields associated with
the selected zip code.
- Overtype
the displayed field values with the new city
and state that you need to add. Press the
Enter or Tab
key as you exit the City field.
In order to retain the duplicate zip code
for a different city, do not re-access the
Zip Code field. Use your cursor
to bypass the Zip Code field.
- Complete
remaining fields as needed, and Save the
record.
Results:
-
The system saves the Provider record.
-
The zip code and new associated city
and state subsequently display in the
drop-down box on the Providers
- Address tab.
Contact the VACMAN
Help Desk for further assistance.
See other
Issues of What's New
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