[Code of Federal Regulations]
[Title 24, Volume 3]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 24CFR570.490]

[Page 125]
 
                 TITLE 24--HOUSING AND URBAN DEVELOPMENT
 
  CHAPTER V--OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND 
        DEVELOPMENT, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
 
PART 570_COMMUNITY DEVELOPMENT BLOCK GRANTS--Table of Contents
 
        Subpart I_State Community Development Block Grant Program
 
Sec. 570.490  Recordkeeping requirements.

    (a) State records. The state shall establish and maintain such 
records as may be necessary to facilitate review and audit by HUD of the 
state's administration of CDBG funds under Sec. 570.493. The content of 
records maintained by the state shall be as jointly agreed upon by HUD 
and the states and sufficient to enable HUD to make the determinations 
described at Sec. 570.493. For fair housing and equal opportunity 
purposes, and as applicable, such records shall include data on the 
racial, ethnic, and gender characteristics of persons who are applicants 
for, participants in, or beneficiaries of the program. The records shall 
also permit audit of the states in accordance with 24 CFR part 44.
    (b) Unit of general local government's record. The State shall 
establish recordkeeping requirements for units of general local 
government receiving CDBG funds that are sufficient to facilitate 
reviews and audits of such units of general local government under 
Sec. Sec. 570.492 and 570.493. For fair housing and equal opportunity 
purposes, and as applicable, such records shall include data on the 
racial, ethnic, and gender characteristics of persons who are applicants 
for, participants in, or beneficiaries of the program.
    (c) Access to records. (1) Representatives of HUD, the Inspector 
General, and the General Accounting Office shall have access to all 
books, accounts, records, reports, files, and other papers, or property 
pertaining to the administration, receipt and use of CDBG funds and 
necessary to facilitate such reviews and audits.
    (2) The State shall provide citizens with reasonable access to 
records regarding the past use of CDBG funds and ensure that units of 
general local government provide citizens with reasonable access to 
records regarding the past use of CDBG funds consistent with State or 
local requirements concerning the privacy of personal records.
    (d) Record retention. Records of the State and units of general 
local government, including supporting documentation, shall be retained 
for the greater of three years from closeout of the grant to the state, 
or the period required by other applicable laws and regulations as 
described in Sec. 570.487 and Sec. 570.488.