DEPARTMENT OF ENERGY For more information about the Office of Science Grant Program, go to the Office of Science Grants and Contracts Web Site. |
Financial Assistance Program Grant Application Guide THE APPLICATION
NEW APPLICATION
Who May Submit
Any university or other institution of higher education or other
non-profit or for-profit organization, non-Federal agency or entity,
is eligible for a grant or cooperative agreement. An unaffiliated
individual also is eligible for a grant or cooperative agreement.
Before formal submission, the applicant may discuss the application
with Office of Science staff; either by letter, telephone, or in person.
*The Office of Science only accepts electronic applications submitted
through Grants.gov.
Note:
When to Submit
The Office of Science accepts applications at any time in response to the Office of Science
Annual Funding Opportunity Announcement (FOA) posted on the Grants.gov
website (posted at the beginning of each Fiscal Year.) Periodically, the Office of Science also posts on the
Grants.gov website FOA's highlighting specific technical program areas. These FOAs contain
deadline dates for submission of applications.
Where to Submit
Applications must be submitted through Grants.gov to be considered for award. You cannot
submit an application through Grants.gov unless you are registered. Please read the registration
requirements carefully and start the process immediately. Remember you have to update your
CCR registration annually. If you have any questions about your registration, you should contact
the Grants.gov Helpdesk at 1-800-518-4726 to verify that you are still registered in Grants.gov.
Registration Requirements
IMPORTANT NOTICE TO POTENTIAL APPLICANTS: When you have completed the
process, you should call the Grants.gov Helpdesk at
Questions
Application Receipt Notices
Number 1 - Grants.gov Submission Receipt Number
The last email will contain instructions for the AOR to register with the DOE e-Center. If the
AOR is already registered with the DOE e-Center, the title of the last email changes to:
Number 5 - DOE e-Center Grant Application Received and Matched
This email will contain the direct link to the application in IIPS. The AOR will need to enter
their DOE e-Center user id and password to access the application.
VERY IMPORTANT - Download PureEdge Viewer
Instructions for Application Preparation
The application should present the objectives and scientific
significance of the proposed work; the rationale for selecting
the proposed approach to achieve the objectives; qualifications
of the principal investigator and the applicant organization;
and amount of funding required. Since the application will
compete with others on related topics, using the procedures and
criteria described in the Funding Opportunity Announcement (FOA), it should present the
scientific merit of the proposed project clearly and convincingly
and should be prepared with the care and thoroughness of a paper
submitted for publication.
Applications must be submitted using the Grants.gov website and must follow the instructions in
Funding Opportunity Announcement (FOA) that the applicant is responding to. Applicants must
follow the instructions and use the forms provided on the Grants.gov website.
RENEWAL APPLICATION
A renewal application must be submitted to Grants.gov
no later than six months before the scheduled expiration of the project period.
When submitting a renewal application, applications should be in response to the Annual Notice:
Submission of Renewal and Supplemental Applications for Office of Science Grants and
Cooperative Agreements (
DE-PS02-07ER07-02). Renewal applications must follow the instructions in the FOA
and include the following:
1. Include under the project description section, information
on any research changes (size or scope) that affect the original
research endeavor;
2. An estimate of anticipated unexpended funds that will remain
at the end of the current project period; and,
3. A progress report as a separate section that describes
the results of work accomplished through the date of the renewal
application and how such results relate to the activities proposed
to be undertaken in the renewal period.
A renewal application generally will be subjected to the Office of Science merit review
requirements. Should an application be approved and funded, the extended
period of support is treated as an extension of the original project period.
CONTINUATION AWARD
A continuation award is an award for the second or subsequent budget period
within an approved project period. To be considered for a continuation
award, a continuation progress report must be submitted to the DOE Project
Officer 90 days prior to expiration of each budget period.
A formal continuation application is not required.
SUPPLEMENTAL APPLICATION
Two types of supplemental applications may be submitted. They must be submitted using the
forms and instructions provided on the Grants.gov website in response to the Annual Notice
Submission of Renewal and Supplemental Applications for Office of Science Grants and
Cooperative Agreements.
https://apply.grants.gov/forms_apps_idx.html.
1. If the awardee needs additional funds:
b. To increase the "level of effort" or accelerate the
project; and, if there is no change to the project description
as contained in the approved application.
2. If the grantee is requesting support for a new task or activity
to be added to the approved project, a supplemental application
shall contain the same information as a new application. These
applications will generally undergo merit review and will compete
for funding with other new applications.
Applicants should contact the DOE Project Officer before submitting
a supplemental application.
SPECIAL NOTES
1. When searching for Funding Opportunity Announcements on the Grants.gov website for the
Office of Science, applicants should enter the appropriate CFDA Number or Funding
Opportunity Number. The CFDA Number for the Office of Science is 81.049.
2. Applicants should keep a copy of their application.
The Office of Science is not required to return an application which is not selected or funded.
3. DOE is under no obligation to pay any costs
associated with the preparation or submission of applications.
4. Read the instructions provided in the Funding Opportunity Announcement
carefully to avoid delays and misunderstandings.
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