1. Workforce Investment Act Implementation Training i. State Planning Guidance Preparing for WIA Implementation 2. Animal Activity 3. Training Objectives a. Participants will: i. Learn the basic elements of a State Plan ii. Understand the Plan submission and review process iii. Explore ideas for developing a Plan that has partners' input and "buy-in" 4. Agenda a. Introduction to Planning Guidance b. Basic elements of a Plan c. Partners' input and "buy-in" d. Plan submission and review process e. Share your ideas on specific planning issues 5. Stakeholders' Input a. Stakeholders told us they want: i. Maximum flexibility to continue existing system development ii. A clear vision of the workforce investment system 6. Focus on Performance a. In an environment of flexibility and State experimentation: i. Federal focus shifts from process compliance to performance results ii. Planning process and the State Plan become critical elements 7. The Planning Process a. A way to create consensus on: i. A vision for the State workforce investment system ii. Desired levels of performance iii. Critical strategies to attain performance goals 8. State Plan Principles a. 5-year strategic plan b. Living document c. Useful as a management tool for Federal, State, and local partners d. Roadmap leading to the State's vision of its workforce investment system e. WIA Title I and Wagner-Peyser Plans integrated 9. Activity i. REOWDNO Unscramble the letters to form one word 10. Planning Guidance Outline a. Planning Guidance b. Attachment A: Planning Instructions c. Attachment B: Optional Table for State Performance Indicators and Goals d. Attachment C: Regional Office Addresses e. Attachment D: Local Planning Guidance for Single Area States 11. Planning Emphases a. Customer service b. Performance accountability 12. Basic Elements of a State Plan 13. State Plan Outline a. Plan Development Process b. Vision and Goals c. Assessment d. Strategies for Improvement e. Performance Management f. Assurances g. Designations and Signature 14. I. Plan Development Process a. Describe plan development process b. Include comments c. Requires broad collaboration d. Unique opportunity to take a "fresh look" at your system e. Spearheaded by State and local elected officials and Boards 15. Brainstorm i. Who do you need at the table to help plan your workforce investment system? 16. Table Race a. Share strategies for getting these partners involved in your planning. b. Table with the longest list wins a prize! 17. II. State Vision and Goals a. State's vision of the workforce investment system i. Vision tells you where you are going ii. Opportunity to think BIG b. Performance indicators with goals i. Goals tell you when you have achieved your vision 18. III. Assessment i. Paradigm Shift a. An honest assessment of where you are today relative to your vision b. Identification of strengths, weaknesses, opportunities, and challenges 19. III. Assessment i. Requirements a. Market analysis i. Identify your customers and their needs b. State readiness analysis i. State Boards ii. Allocation formulas iii. ITA system iv. Local areas 20. III. Assessment i. State Workforce Investment Boards a. Organization and structure i. Grandfathered or new Board? ii. Alternative entities must show how all required partners are involved b. Board functions i. Interaction with local boards ii. Sunshine provision 21. III. Assessment i. State Policies a. Guidelines for selecting One-Stop providers b. Reallocation procedures c. Transfer authority d. Priority of service e. Uses of ITAs 22. IV. Strategies for Improvement i. Paradigm Shift a. Align resources b. Focus energy to meet customer needs c. Enable you to achieve your goals d. Ensure continuous improvement 23. IV. Strategies for Improvement i. Leadership a. State efforts to improve operational collaboration b. State efforts to assist local areas in evolution of existing One-Stop delivery system 24. IV. Strategies for Improvement i. Services a. How partners deliver services through the One-Stop system b. Services for targeted populations c. State-run programs (e.g., rapid response) 25. IV. Strategies for Improvement i. System Infrastructure a. Quality and integrity of training provider performance data b. Use of technology c. Employment statistics system 26. V. Performance Management a. Justification for performance goals b. Systems to ensure accountability for continuous improvement i. Data systems and reporting processes ii. Customer satisfaction data iii. Formal processes for evaluating performance 27. Local Planning Guidance for Single Workforce Investment Area States i. Attachment D a. Secretary acts as the Governor in approving the local plan b. Plan submission c. Plan content 28. Plan Submission and Review Process 29. Options a. Option 1: Full Early Implementation b. Option 2: Transition Plan c. Option 3: July 1, 2000 Implementation d. Option 4: Unified Plan 30. Full Early Implementation i. Option 1 a. For States that want to implement in PY 1999 (before July 1, 2000) b. For July 1, 1999 implementation, plans due April 1, 1999 c. Rolling submission allowed 31. Transition Plan i. Option 2 a. "Combined" approach b. Allows States to submit a Plan that fully addresses some of the planning requirements c. Areas addressed and approved become subject to WIA's rules d. All areas must be fully addressed by April 1, 2000 32. July 1, 2000 Implementation i. Option 3 a. For States that want to implement on July 1, 2000 b. Submit a plan by April 1, 2000 that addresses all the planning requirements c. In PY 1999, may use up to 2% of JTPA funds for planning 33. Unified Plan i. Option 4 a. Allowed under section 501 of WIA, at the discretion of the State b. May combine up to 13 State Plans c. DOL working with partner agencies on coordinated review and response 34. Wagner-Peyser Act Plan a. For States not submitting a 5-year strategic Plan by May 1, 1999: i. PY 1999 Wagner-Peyser Act Plan due May 1, 1999 ii. Respond to Wagner-Peyser Act related questions in the Planning Guidance 35. Submission a. When? i. Anytime April 1, 1999 - April 1, 2000 ii. By April 1, 1999 for July 1, 1999 implementation b. Where? i. National Office and Regional Office c. How? i. Paper or electronic, with signature page 36. Review and Approval Process a. Must meet all requirements of both WIA Title I and the Wagner-Peyser Act b. Approved 90 days after receipt if: i. Consistent with provisions of both Acts ii. Establishes acceptable performance indicators and goals 37. Plan Modifications a. States may modify their Plans as necessary to keep the Plan a viable, living document b. Modifications subject to same review and comment as original plan submission 38. Other Resources a. Planning Guidance on CD-ROM b. State Plan Review Guide c. Website: http://usworkforce.org d. Regional Offices 39. Wrap-Up a. Did we meet our objectives? i. Learn the basic elements of a State Plan ii. Understand the Plan submission and review process iii. Explore ideas for developing a plan that has partners' input and "buy-in" b. Please fill out your evaluation form 40. Planning Activity a. At your tables, discuss the "hot issues" provided on activity sheets b. Share "best practices" and new ideas c. Write on flip chart paper d. Be prepared to report out