Introduction

As part of a requirement of funding, GMR subcontractors - including Outreach Librarians and the Principal Investigators for awards and subcontracts - report on activities performed in two main categories of outreach: training and exhibiting. The following are provided to assist Outreach Librarians and Principal Investigators in reporting on and sharing activities in the region.

Training Activities

• Training activities include training on National Library of Medicine (NLM) resources such as might be performed one-on-one or in a classroom setting. Two paper forms are provided to aid in data collection, the Outreach Data Collection Form and the Outreach Participant Information Sheet. Links to these forms and instructions for their use are provided below:
  • Outreach Activity Data Collection Form
  • Outreach Activity Data Collection Form Instructions
  • Outreach Activity Participant Information Sheet
  • Outreach Activity Participant Information Sheet Instructions
• Once the above data is collected, the activity is reported via the online Outreach Activity Reporting Form (OARF) system, accessed through the NN/LM Extranet . Password-protected extranet accounts are provided to subcontractors by the GMR. For more information or for questions about these accounts: Outreach Librarians, contact the GMR State Contact Librarian; and Principal Investigators, contact the GMR Program Coordinator.
• When entering data on the online OARF system, please change the Activity name to a unique title. Sequential numbering may be used to differentiate between activities having the same name/content. For example, PubMed 1 and PubMed 2.
• A brief summary of the training experience may be requested in the required reports.

Exhibiting

• Exhibits are not considered training activities and do not require completion of an OARF. However, a formal class on NLM resources held at the exhibit booth or during the event would count as an outreach training activity.
• Track contacts at each exhibit on the Tally Sheet for Contacts at Exhibits form.
• Send the completed tally sheets to the GMR following the exhibit OR submit them with the required reports.
• A brief summary of the exhibit experience should be included the required reports.
• For more information on promotional materials, printable brochures and other resources, visit Exhibit Support Materials.

Publications

The following statement should be used in all publications resulting from projects funded through the NN/LM contract:

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. NLM-N01-LM-6-3503 with the University of Illinois at Chicago.

Reporting

• Ruth Holst, Associate Director
  NN/LM Greater Midwest Region
  1750 W. Polk Street M/C 763
  Chicago, IL 60612-4330
  rholst at uic.edu

Reporting Forms

• Outreach Librarians

  • Annual Report Outline
  • Sample Invoice

• Principal Investigators

  • Subcontract forms and information
    • Reporting Requirements
    • Quarterly Report Outline
    • Final Report Outline
  • Exhibit Award form
    • Exhibit Report Outline
  • Outreach Express Award form
    • Final Report Guidelines
  • Sample invoice to be used as a guideline for both awards and subcontracts
    • Sample Invoice

Share Outreach Highlights with the Region

• Also please consider submitting a short article to the GMR blog, The Cornflower. For more information visit: Writing for The Cornflower and Policies and Procedures.