Submission Procedures

• All quarterly reports must be submitted according to the Quarterly Report Schedule included in your packet
• Submit your Quarterly reports, Outreach forms, and other attachments as e-mail attachments to Alan Carr at acarr@library.ucla.edu or to the general PSR mailbox at psr-nnlm@library.ucla.edu
• Please use <YOUR INSTITUTION NAME> as the subject line of your message

Cover Sheet

The cover sheet for the report (which should be on a separate page from the actual report) should include:

• Your project name
• Name of institution
• Location of institution
• Purchase order number
• Name, address and telephone number of person submitting report
• Number and inclusive dates of quarterly report
• Date submitted

Outline for Quarterly Report

• Success Stories: Include your successes with the target population as well as successes they have had in searching for or obtaining needed information.
• Impact of Information: Incidents from your target population relating the use of the information they have obtained or training they have received.
• Problems: Include any problems you have had carrying out the project or any problems encountered by your target population in obtaining biomedical information. If a resolution was found please include.
• Administrative Activities: Include any activities that did not fall under the categories above.
• Activities Planned for Next Quarter: Describe upcoming activities.

Outreach Reporting

The Outreach Reporting Forms and Participant Information Sheets must be completed for each activity involving training sessions, presentations, or demonstration sessions conducted during the quarter. Copies of these forms are included in your packet and are online at http://nnlm.gov/evaluation/datacollection/.

Other Attachments

Attach copies of materials produced, including training materials, press releases, advertisements, articles for newsletters, brochures, bookmarks, etc. (Send a print copy of any item not available in electronic format.)