FY 2002 Tribal Application Plan Procedures for CCDF Grantees |
Index: "Dear Colleague" Letter | ACYF-PI-CC-01-05 | Guidance | Plan Preprint | Tribal Estimates | (Collection available in Word and PDF) |
Related Items: ACF Regional Administrators | 2002 Procedures for 102-477 Grantees | FY 2001 Procedures for 102-477 Grantees | Tribal Construction and Renovation Procedures Document Collections |
Program Instruction (ACYF-PI-CC-01-05) |
ACF
Administration for Children and Families |
Administration on Children, Youth and Families |
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1. Log No: ACYF-PI-CC-01-05 | 2. Issuance Date: April 24, 2001 | |
3. Originating Office: Child Care Bureau | ||
4. Key Words: Child Care and Development Fund (CCDF) Fiscal Year 2002 Funding; Indian Tribes and Tribal Consortia |
To |
Tribal Lead Agencies administering child care programs under the Child Care and Development Block Grant Act of 1990, as amended, and other interested parties.
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Purpose |
This Program Instruction (PI) conveys the pre-printed Tribal Plan for Child Care and Development Fund (CCDF) services for the FY 2002 - 2003 biennium and provides guidance for completing and submitting it. This Plan is required by Section 658E of the Child Care Development Block Grant Act.
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References |
Section 418 of the Social Security Act; the Child Care and Development Block Grant Act of 1990 as amended. 45 CFR Parts 98 and 99.
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Background |
Tribes are required to submit a complete tribal Plan preprint
for the FY 2002 -2003 biennium (October 1, 2001 - September
30, 2003). This revised Plan preprint will be effective for
a two-year period beginning October 1, 2001.
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CCDF Eligibility |
Pursuant to 45 CFR 98.62, a Tribe is eligible to receive CCDF funds if the Tribe is federally recognized and the tribal population includes at least 50 children under age 13, or such similar age, as determined by the Secretary from the best available data. A Tribe with fewer than 50 children under age 13 may participate in a consortium of eligible tribes. In order to be eligible to receive CCDF funds on behalf of its member Tribes, a consortium must: · Consist of Tribes that meet the eligibility requirements for the CCDF program or that would meet the eligibility requirements if the Tribe or tribal organization had at least 50 children under age 13; and · Adequately demonstrate it has authorization from each participating Tribe to receive CCDF funds on behalf of the Tribe. Special Rule for Indian Tribes in Alaska: Only specified Alaska Native entities may receive Tribal Mandatory Funds. The Metlakatla Indian Community of the Annette Islands Reserve and the following Alaska Native regional nonprofit corporations are eligible to receive Tribal Mandatory Funds:
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Exempt vs. Non-Exempt Grantee Status |
Tribal Lead Agencies with CCDF allocations equal to or greater than $500,000 for a fiscal year are considered non-exempt grantees; therefore: 1) no less than 4 percent of the aggregate CCDF funds expended for a fiscal year must be used for quality activities; and 2) the Tribal Lead Agency must operate a certificate program that offers parental choice from a full range of providers (i.e., center-based, group home, family and in-home care). A Tribal Lead Agency that moves from the exempt to non-exempt category has a phase-in period of up to one year to meet the CCDF non-exempt requirements. For example, if a Tribal Lead Agency's FY 2001 allocation
moved it into the non-exempt category, the Tribal Lead Agency
must describe how it is meeting non-exempt requirements in it's
plan preprint due by July 1, 2001 and effective October 1, 2001.
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Child Counts |
In prior years, ACF had an established procedure to determine the child count for those Tribal Lead Agencies that elected not to include a child count with their Plan preprint or annual CCDF funding application. However, beginning this year, all Tribal Lead Agencies must submit a self-certified child count with their Plan preprint submission. A CCDF Plan preprint submitted without a child count will be treated as an incomplete plan. Therefore, to facilitate the approval process, the information requested on the child count declaration at Appendix 3 of the Plan preprint must be included with the Plan submission due by July 1. This new policy (which was originally announced a year ago in ACYF-PI-CC-00-02) is designed to ensure that funds are equitably distributed based on the most recent data.
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Funding Estimates |
The CCDF is comprised of two funding
sources: Discretionary Funds - funding that is provided under the Child Care and Development Block Grant Act, as amended; and Tribal Mandatory Funds - funding that is provided to eligible Tribes and tribal organizations under Section 418 of the Social Security Act. ACF estimates that $98,339,748 in FY 2002 CCDF funds will be available for tribal grantees ($43,999,748 in Discretionary Funds and $54,340,000 in Tribal Mandatory Funds). Grants from Discretionary Funds will include a base amount of $20,000 plus a per child amount (approximately $56 per child in FY 2001) for each Tribe or tribal consortium with a minimum of 50 children. Grants from Tribal Mandatory Funds are calculated solely on a per-child basis (approximately $97 per child in FY 2001) and do not include a base amount. Since the per-child amount for both Discretionary and Tribal Mandatory Funds depends upon the total number of children in all participating Tribes, ACF cannot calculate in advance the exact per-child amount. However, Tribes and tribal organizations may use the FY 2002 Tribal Estimates Chart (See Attachment B) as a guide. A new applicant should use the base amount plus approximately $56 per child to estimate its allotment for Discretionary funding, and should use approximately $97 per child to estimate its allotment for Tribal Mandatory funding. A tribal consortium should estimate its allotment for Discretionary
funding for each of its members by calculating a portion of
the base amount that is equivalent to the ratio of the number
of children in each member Tribe to 50, plus the additional
per child amount. For example, a Tribe with 49 children is allotted
49/50ths of $20,000, or $19,600. The per child amount is then
multiplied by 49 and added to the $19,600 base amount.
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The Administration's FY 2002 budget
request includes an earmark for school age care and resource and
referral and school-age care activities. The FY 2002 Tribal Estimates
Chart (Attachment B) shows the estimated earmark requirement for
FY 2002. The column labeled Discretionary Earmark shows the estimated
amount that must be spent on resource and referral activities
and school-age care. The column labeled Discretionary After Earmark
is the amount of Discretionary Funds remaining after the earmark
that can be spent on any allowable CCDF activities (assuming quality
expenditure, administrative cost, and other Federal requirements
are met). The earmark for resource and referral activities and
school-age care is based on a $500 amount per Tribe plus a per
child amount. Amounts in the FY 2002 Tribal Estimates Chart (Attachment
B) are estimates that may increase or decrease when final grant
awards are issued. |
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Administrative Costs: |
Tribal Lead Agencies are reminded that no more than 15 percent
of the aggregate CCDF funds expended from each year's allotment
may be used for administrative costs. Tribal Lead Agencies are
advised to review the CCDF regulations at 45 CFR 98.52 for a
discussion of administrative costs. Note: the Discretionary
Funds base amount is neither subject to the 15 percent limitation,
nor included in the calculation for the 15 percent limitation.
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Construction and Renovation: |
In order to use CCDF funds for construction or major renovation projects, all Tribes receiving CCDF funds are required to follow ACF's construction and renovation application procedures (Program Instruction ACYF-PI-CC-01-01, dated February 5, 2001). Early in the planning process, Tribes are advised to contact their appropriateACF Regional Office (Attachment A). If a Tribe constructs or renovates more than one facility, it must seek ACF approval for each project (even if the projects use identical plans and specifications).
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Obligation and |
For FY 2002 Tribal Mandatory and Discretionary CCDF Funds (other than funds approved for construction/renovation), Tribal Lead Agencies must obligate all funds by September 30, 2003 and liquidate all funds by September 30, 2004. FY 2002 CCDF funds approved for construction/renovation must be liquidated by September 30, 2004--with no separate obligation deadline.
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Deadlines and Effective Dates: |
The Plan must be submitted for ACF review by July 1, 2001. When approved by the ACF Regional Office, the Plans are effective on October 1, 2001.
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Amending the Plan: |
After the Plan is approved by ACF, substantive changes to the CCDF program must be reflected by amending the Plan per 45 CFR 98.18(b). Tribal Lead Agencies should enter information about the amendment on the Amendment Log at the beginning of the Plan.
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Electronic Format: |
The Plan is available in word processing format from the ACF Regional Offices. If you would like a copy of the Plan in an electronic format, or to submit the Plan electronically, contact your ACF Regional Office. If submitting a Plan electronically, a Tribal Lead Agency should: (1) "write protect" the Plan, and (2) submit a letter signed by the program administrator to the appropriate Regional Office confirming that on a specific date the Plan is submitted for review and approval
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Submitting the Plan: |
Submit copies of the Plan as follows: | |
One (1) copy to: ACF Regional Administrator (see Attachment A) |
One (1) copy to:
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Public Law 102-477 Option: |
The "Indian Employment, Training
and Related Services Demonstration Act of 1992" (P.L. 102-477)
permits tribal governments to consolidate a number of Federal
programs to integrate their federally funded employment, training,
and related services programs into a single, coordinated comprehensive
program. The CCDF is one of the programs that may be consolidated
under P.L. 102-477.
The instructions contained in this Program Instruction and
the Plan preprint process do not apply to those Tribes and tribal
organizations that apply to have CCDF funds consolidated under
P.L. 102-477. A separate Program Instruction (ACYF-PI-CC-01-06)
containing 102-477 application and plan requirements will be
issued simultaneously and mailed with this Program Instruction. |
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Inquiries: |
Direct all inquiries to the ACF Regional Offices (see Attachment A).
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James A. Harrell |
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Attachments:
Attachment A - ACF
Regional Administrators List |
Index: "Dear Colleague" Letter | ACYF-PI-CC-01-05 | Guidance | Plan Preprint | Tribal Estimates | (Collection available in Word and PDF) |
Related Items: ACF Regional Administrators | 2002 Procedures for 102-477 Grantees | FY 2001 Procedures for 102-477 Grantees | Tribal Construction and Renovation Procedures Document Collections |