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POLICY ISSUE
INFORMATION

SECY-06-0016

January 24, 2006

• PURPOSE
• BACKGROUND
• DISCUSSION
• COORDINATION

PURPOSE:

To provide an update on accomplishments related to the Agencywide Documents Access and Management System (ADAMS) during the period July through December 2005 and to report on current initiatives.

BACKGROUND:

This is the fourth ADAMS semi-annual report. It covers the last six months of 2005 and uses the “ADAMS Quality Measures and Value Statements” framework to provide the status of progress on ADAMS initiatives. The first report covered the first six months of 2004 and was sent to the Commission in August 2004, the second covered the last six months of 2004 and was submitted in March 2005, and the last covered the first six months of 2005 and was submitted in August 2005.

The ADAMS Quality Measures and Value Statements framework, Enclosure 1 , is based on 13 measures of quality grouped into 4 key ADAMS components that contribute value to the staff and members of the public who use the system. Improving ADAMS based on these components enhances the usefulness of ADAMS and thereby increases NRC’s efficiency and effectiveness in achieving the agency’s mission. The staff intends to continue reporting progress on ADAMS activities, measuring user satisfaction, and planning future ADAMS activities based on this framework.

DISCUSSION:

The ADAMS Program Initiatives Progress Report, Enclosure 2 , shows that there were five major areas of activity during this reporting period. Listed chronologically, these are: (1) ADAMS Release 4.3.1, (2) upgrade of the ADAMS FileNet servers to version 5.4, (3) ADAMS Release 4.3.2, (4) Staff Interface Portal deployment and, (5) planning activities for ADAMS 5.0.

(1) ADAMS Release 4.3.1

A major activity was the deployment of ADAMS Release 4.3.1, which was completed in August 2005. The changes associated with this release are described in Enclosure 3 .

(2) Upgrading ADAMS FileNet servers to version 5.4

This server-side only upgrade was required to stay current with the vendor’s supported software release. The upgrade was planned, coordinated and executed by FileNet representatives and Infrastructure and Computer Operations Division and Information and Records Services Division support personnel. This upgrade affected only software utilized by the
server-side computer operations hardware and was transparent to ADAMS users.

(3) ADAMS Release 4.3.2

Another major activity was the deployment of ADAMS Release 4.3.2, which was completed in
November 2005. The changes associated with this release are described in Enclosure 4 .

(4) Web-based Search Interface to the ADAMS Main Library deployed

During this reporting period, staff deployed the Staff Interface Portal search capability for the ADAMS Main Library. This new interface is based on the same software product being utilized to provide Web-based access to the ADAMS Publicly Available Records System library. The interface to the ADAMS Main Library provides additional functionality to the staff, such as the ability to save their search criteria and search results for later use.

(5) ADAMS 5.0 Project Progress

By deploying ADAMS 5.0, the staff will improve the existing NRC ADAMS environment with a completely Web-based interface, intuitive and powerful search tools for locating documents and information, and better integration with office automation tools to allow NRC to leverage the benefits of an enterprise document management system for improved business processes. As a guiding principle of ADAMS 5.0, staff will replace as much custom programming as possible with the “out-of-the-box” capabilities of underlying vendor products. This should reduce the cost of maintaining ADAMS 5.0 and make it easier to upgrade when vendors release newer versions of products.

During the second half of fiscal year 2005, the ADAMS project team began work on the ADAMS 5.0 system requirements specification, reviewed last year’s cost projections in light of new information, developed a proposal for an ADAMS 5.0 governance structure that increases the participation of NRC offices in the project, evaluated the feasibility of moving to a search tool included with the commercial-off-the-shelf document management system versus a third-party tool, and reviewed the general project approach for ADAMS 5.0. The result of this work will serve as the baseline for the business case to move forward with the ADAMS 5.0 project.

COORDINATION:

This paper has no legal or resource implications and has, therefore, not been reviewed by the Office of the General Counsel (OGC) or the Office of the Chief Financial Officer (OCFO).

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