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Department of the Interior

Effective Date: 8/22/80

Series: Emergency Programs

Part 900: Civil Defense Emergency

Chapter 1: Functions and Responsibilities

Originating Office: Office of Law Enforcement and Security

1.1 Purpose. To provide guidance and functional responsibilities for the Departmental Civil Defense Emergency Preparedness Program.

1.2 Definition. A civil defense emergency is a condition which exists when the President, by a proclamation or an Act of Congress, finds that the national safety requires an invocation of the provisions of Title III of the Federal Civil Defense Act of 1950 because an attack upon the United States has occurred or is anticipated.

1.3 Background. Executive Order (E.O.) 11490 (section 102(b)) requires departments and agencies of the Federal Government with essential emergency functions to develop emergency plans to accomplish the functions in the event of a national emergency. Federal Preparedness Circular (FPC) 11, which supplements the guidance provided by E.O. 11490, categorizes all departments and agencies with emergency responsibilities (Category A, B, and C) according to the urgency with which the functions need to be accomplished in an emergency. The Department of the Interior has been designated a Category A agency, with Category B and C functions also. The Department, therefore, is required to prepare emergency plans covering all categories including the attack period, post-attack recovery, and the reconstitution period.

1.4 The Interior Civil Defense Emergency Preparedness Program. The Department Program will consist of the following program elements:

A. Continuity of Operation. Plans for maintaining the continuity of essential emergency functions of the Department at headquarters and regional levels include:

(1) identified essential emergency functions,

(2) emergency organizational arrangements,

(3) succession to key management positions,

(4) emergency vital records,

(5) executive emergency complements (cadre team),

(6) emergency relocation sites,

(7) predelegation of emergency authority, and

(8) emergency action steps.

B. Resource Management. Department actions to attain a state of readiness with respect to the industrial resources areas (water and minerals) include:

(1) developing emergency plans, programs, and organizations;

(2) implementing training and exercises to assure a state of readiness; and

(3) preparing for implementation of the resource plans, in conjunction with the Continuity of Operations Plans of the Department.

C. Emergency Agreements. The program requires cooperative actions with other Federal agencies having emergency preparedness responsibilities related to similar Interior functions, such as agencies involved with:

(1) fish and fish hatchery products,

(2) potable water,

(3) fire protection/control and surveillance, and

(4) the welfare of United States territories, possessions, and the Trust Territory of the Pacific.

1.5 Functions and Responsibilities. As indicated in 190 DM 1.3A, the basic organization of the Department will be retained in a civil defense emergency. This applies to the emergency preparedness activities and emergency operations. The functions and responsibilities for civil defense emergency preparedness are:

A. Secretary and Under Secretary. The Secretary, assisted by the Under Secretary, directs and supervises the total emergency preparedness program of the Department. Authority to act as Emergency Secretary is contained in 290 DM 2.

B. Assistant Secretary - Policy, Budget, and Administration. Program responsibility and oversight of the Department=s emergency preparedness activities is assigned to the Assistant Secretary - Policy, Budget, and Administration (PBA), who exercises Secretarial direction over the management aspects of the program.

(1) Under the general policy direction of the Director of Administrative Services (PMO), the Chief of the Division of Enforcement and Security Management is assigned responsibility for the development of the Department=s emergency preparedness program and for the central coordination, leadership, and monitoring of all elements of the program.

(2) The Departmental Emergency Coordinator, who reports to the Chief, Division of Enforcement and Security Management, serves as the Departmental liaison with other Federal agencies regarding emergency preparedness matters and is responsible for: developing and maintaining Departmental Manual directives for emergency preparedness; preparing the Departmental Emergency Operations Plan; advising and assisting all components of the Department in emergency preparations and emergency operations activities; developing and maintaining emergency warning and alerting procedures; managing three emergency cadre teams (including processing of designated cadre team members, issuing and controlling classified site passes, conducting training and orientation, and providing for the movement of cadre personnel to relocation sites in the event of civil defense alert); establishing and maintaining three emergency relocation sites; setting of standards and procedures for the management of emergency vital records; and maintaining pre-emergency classified records.

C. Other Assistant Secretaries. Each Assistant Secretary, with civil defense emergency preparedness assignments, should ensure that necessary preparedness measures are taken in his/her area of concern to respond in a civil defense emergency situation. Measures to achieve and maintain this capability should be spelled out in emergency plans, programs, and implementing instructions. Guidance is provided in 900 DM 1.4.

(1) Assistant Secretary - Energy and Minerals. Directs and supervises the emergency preparedness programs of the Bureau of Mines, Geological Survey, and the industrial mobilization program assigned to the Secretary with respect to minerals.

(2) Assistant Secretary - Land and Water Resources. Directs and supervises the emergency preparedness programs of the Water and Power Resources Service, Bureau of Land Management, and the industrial mobilization program assigned to the Secretary for water.

(3) Assistant Secretary for Fish and Wildlife and Parks. Directs and supervises the emergency preparedness programs of the National Park Service and the Fish and Wildlife Service.

(4) Assistant Secretary - Indian Affairs. Directs and supervises the emergency preparedness activities of the Bureau of Indian Affairs.

(5) Assistant Secretary - Territorial and International Affairs. Directs and supervises the emergency preparedness programs of United States territories, possessions, and the Trust Territory of the Pacific.

D. Bureaus and Offices. Under the direction and supervision of the appropriate Assistant Secretary, each bureau and office is responsible for determining its essential emergency functions, if any, which would be vital to the continuity of Government in a civil defense emergency. Each bureau identifying such functions should develop measures to implement appropriate actions in a civil defense emergency situation. Measures necessary to achieve and maintain this capability should be spelled out in emergency plans and implementing instructions. Emergency plans should:

(1) contain the program elements described in 900 DM 1.4A,

(2) be in the format of the Departmental Emergency Operations Plan, and

(3) be coordinated with the Departmental Emergency Coordinator.

E. Emergency Resources. Under the direction and supervision of the appropriate Assistant Secretary, the staffs of the Emergency Minerals Administration (EMA) and the Emergency Water Administration (EWA) are responsible for the industrial resource emergency mobilization plans (900 DM 1.4B). These plans should be coordinated with the Departmental Emergency Coordinator.

F. Field Level. Responsibility for maintaining the continuity of essential functions at field locations is as follows:

(1) Regional Coordination. The Department has established ten regions whose boundaries are coterminous with those of the Federal Emergency Management Agency (FEMA) (see 190 DM 1--Appendix 1). Where field areas of the bureaus and offices or emergency agencies do not coincide with FEMA regional boundaries, liaison arrangements should be established to assure contact and coordination with activities of FEMA offices in the regions involved.

(2) Departmental Defense Liaison Officer. A Departmental Defense Liaison Officer (DDLO), designated by the Secretary, is assigned to each Interior region to coordinate with other departments and Interior organizational units. Responsibilities of a DDLO include:

(a) representing Interior on the Regional Preparedness Committee;

(b) maintaining a regional emergency operations plan for continuity of Government;

(c) assisting bureau field offices in developing their emergency plans and, in time of emergency, helping them place their plans into operation;

(d) providing leadership for emergency preparedness activities of the bureaus and offices throughout the region, and in the event of a civil defense emergency or an attack on the United States, marshaling and assisting the forces of the Department=s bureaus and offices in the performance of their essential emergency functions;

(e) keeping the Office of the Secretary, bureaus and offices, Interior industrial mobilization agencies, and FEMA regional directors informed on the preparedness status and operational readiness of the region; and

(f) acting for the Secretary in resolving conflicts in the region concerning Interior=s emergency activities in case of inability to communicate with Departmental headquarters.

(3) Bureau Defense Liaison Officer. A Bureau Defense Liaison Officer (BDLO) should be assigned by each bureau to provide liaison between the DDLO and bureau activities in the region. Within the context of his/her bureau, the functions of the BDLO are similar to those of a DDLO (see DDLO functions above).

(4) Heads of Field Installations. Officials in charge of Interior field installations (regional, area, district, or project office) are responsible for emergency preparedness measures in their area of concern. Emergency preparedness plans and activities should be coordinated with the DDLO and the appropriate BDLO in the region, as indicated in (2) and (3) above.

1.6 Interior Civil Defense Emergency Operations. Upon the declaration of a civil defense emergency by the President or Congress, or an attack upon the United States, the Secretary will order the activation of Interior emergency organization. At such time the following emergency actions will take place:

A. The emergency agencies which have been created by the Secretary (see 190 DM) will be activated and delegations for their emergency operations (Part 290 DM) will become effective.

B. Delegation of Emergency Automatic Succession to key management positions (Part 290 DM) will become effective.

C. Interior employees will report to emergency locations as follows:

(1) Cadre personnel. Employees assigned as cadre team members, to perform designated essential and continuing functions of the Department in an emergency, will report to their assigned emergency relocation site when directed.

(2) Unassigned employees. Employees not given specific emergency assignments will report to their regular place of work, or its relocation point, unless emergency conditions prevent.

(3) All employees. Cadre personnel and unassigned employees who are prevented from going to designated locations should promptly report to the nearest post office to register for emergency assignments.

D. Detailed instructions and guidance for civil defense emergency operations are contained in the Departmental Emergency Operations Plan, supporting bureau and office plans, and plans developed by emergency staffs for Industrial Resource Operations.

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8/22/80 #3597

Replaces 8/22/80 #2290