CFC Memorandum 1988 to 2000-3

CFC MEMORANDUM 88-1

Transmitted a copy of a portion of the Continuing Resolution for FY 1988 that enacted permanent legislation to govern the CFC. It also provided a copy of the relevant section of the congressional conference report.

CFC MEMORANDUM 88-2

Transmitted OPM Form 1417 that was used in reporting the results of the 1987 CFC.

CFC MEMORANDUM 88-3

Transmitted the proposed CFC regulations that were published in the February 17, 1988, Federal Register.

CFC MEMORANDUM 88-4

Announced the dates, places, and times for three 1988 CFC workshops.

CFC MEMORANDUM 88-5

Transmitted the final CFC regulations that were published in the May 26, 1988, Federal Register.

CFC MEMORANDUM 88-6

Announced the establishment of a CFC Opinion Program as the method for resolving substantive questions involving the interpretation of the CFC regulations or procedures. Explained the program and transmitted copies of CFC Opinions 88-1, 88-2, 88-3, and 88-4.

CFC MEMORANDUM 88-7

While not numbered as a CFC MEMORANDUM, this November 4, 1988, document transmits a copies of the first and only CFC newsletter; the Report of the Director's Task Force on the Combined Federal Campaign;, and CFC Opinions 88-5, 88-6, 88-7, 88-8, 88-9, 88-10, 88-11, and 88-12.

CFC MEMORANDUM 88-8

Transmitted OPM Form 1417 that was used in reporting the results of the 1988 CFC.

CFC MEMORANDUM 88-9

Announced OPM's approval of a special American Red Cross solicitation of Federal employees to provide earthquake disaster relief to Soviet Armenia.

CFC MEMORANDUM 89-1

Transmitted a sample application and the schedule for the 1989 CFC.

CFC MEMORANDUM 89-2

Announced the dates, places, and times for four 1989 CFC workshops.

CFC MEMORANDUM 89-3

Provided administrative guidance on a number of subjects.

Local Eligibility

Instructed LFCC's that they: 

• may develop an application form and may encourage, but may not require applicants to use it; 
• must insure that local agencies are given adequate notice of the application period;
•  should inform agencies in writing that it will expect in future applications that agencies' annual reports are in conformance with the CFC regulations; 
• and are encouraged to raise the budget threshold requiring local agencies to submit an audit from $50,000 to $100,000.

Pledge Card

Emphasized that information on completing the pledge card correctly should be addressed clearly and completely in training given to loaned executives and to key persons.

Release of Employee Names

 Emphasized that the CFC legislation authorized PCFO's to release the employees' names and addresses only to the agency that the employee had designated and then only if the agency requested it. (This position was revised in CFC MEMORANDUM 90-4.)

Index to the Campaign Brochure

Authorized LFCC's to include an alphabetical index of the voluntary agencies listed in the campaign brochure.

Agency Listing

In campaigns with total receipts less than $100,000, authorized LFCC's to elect not to include the 25-word statements in the listing of each voluntary agency. Pointed out that each agency listing must still include the agency's legal name, percentage of total receipts charged to administration and fundraising, and telephone number.

Dual Solicitation

Announced that the U.S. District Court for the District of Columbia ordered OPM not to enforce the dual solicitation portion of the CFC regulations.

CFC MEMORANDUM 89-4

Announced a policy to govern the eligibility of on-base Military Welfare and Recreation (MWR) activities. Provided a copy of the list of criteria MWR activities must meet to be eligible to participate in the CFC and stated that for each eligible MWR, the base commander must certify the agency as meeting all of the criteria. Pointed out that the base commander should be guided in his or her decisions by the stipulation that these agencies must be on-base family support and youth activities.

CFC MEMORANDUM 89-5

The OPM Director, as she began her tenure in that position, announced that she would review the applications of those agencies that had been denied eligibility in the 1989 CFC.

CFC MEMORANDUM 89-6

Provided guidance on resolution of excess CFC funds and honoring employee designations.

Excess CFC Funds

Prescribed a policy on excess payments of CFC funds--either through (1) over-withholding from the pay of employees who elected a payroll CFC allotment or (2) an overpayment from the respective agencies' appropriations for employee salaries and expenses. The policy states that if the agency that made the particular excess payment can be identified, that agency should receive the excess monies. In cases where it was an over-withholding error, the agency should attempt to identify the affected employees and reimburse them. If the employees cannot be identified and in those cases where an overpayment was made, the recovered funds should be credited to the agency's salaries and expenses appropriation. Finally, if it is impossible to identify the source of the excess payments, the policy states that these monies should be deposited into the general fund of the U.S. Treasury.

Honoring Employee Designations

Instructed PCFO's to forward all designated monies and shares of undesignated monies to the appropriate federation or specific agency that was designated by the donor on the pledge card regardless of whatever local arrangements (for example, side-by-side contracts) may have been concluded as part of the local fund drive.

CFC MEMORANDUM 89-7

Provided that those Federal employees that wished to provide assistance to the victims of Hurricane Hugo could do so through the CFC since many of the voluntary agencies providing services to the hurricane victims were participating in the CFC.

CFC MEMORANDUM 89-8

Provided that those Federal employees that wished to provide assistance to the victims of the Northern California earthquake could do so through the CFC since many of the voluntary agencies providing services to the earthquake victims were participating in the CFC.

CFC MEMORANDUM 90-1

Transmitted OPM Form 1417 that was used in reporting the results of the 1989 CFC.

CFC MEMORANDUM 90-2

Transmitted a sample application and the schedule for the 1990 CFC.

CFC MEMORANDUM 90-3

Announced the dates, places, and times for the five 1990 CFC workshops.

CFC MEMORANDUM 90-4

Provided guidance on a number of subjects.

The 1990 Pledge Card

Explained that the significant change in the model pledge card for 1990 was that specific designation levels for allotments were deleted. Pointed out that suggested giving guides can be printed in the campaign brochure or on the cover sheet of the pledge card.

Formula for the Distribution of Undesignated Funds

Announced that the formula for distribution of undesignated funds is fully operational in 1990. The formula is 82% of the undesignated funds to the local United Way(s), 7% to the International Service Agencies, 7% to the National Voluntary Health Agencies, and 4% to the eligible federations and agencies as determined by the LFCC.

The Campaign Brochure

Recommended that every effort be made to make the brochure useful and informative to the donor. In addition to the alphabetical index, also suggested the use of color coding of pages as well as thumb cuts or tabs to facilitate locating the various sections of the brochure. Again pointed out that designations must be honored and, therefore, PCFO's may not reassign designations because of specific contractual arrangements that voluntary agencies and local groups have as a part of their local fundraising efforts or arrangements made between a national group and its state/local affiliate.

Campaign Events

Explained that special events, such as kick-offs, visits to voluntary agencies, and victory celebrations, are permissible and even encouraged. However, fundraising events are prohibited.

Federal Retirees

Pointed out that Federal retirees are no longer Federal employees and, therefore, cannot be solicited in the CFC.

After the Campaign

Authorized federations, not only on behalf of themselves, but also on behalf of their member agencies, to request and receive the names and addresses of those donors which authorized their release. Encouraged groups requesting this information of PCFO's to do so by the end of March and that PCFO's respond within 30 days of receipt of the requests. Also encouraged that in correspondence between PCFO's and voluntary agencies, that the correspondents use the local CFC's code number and the voluntary agencies' code numbers to assist the recipient in identifying the information. (This revised the guidance contained in CFC MEMORANDUM 89-3.)

CFC MEMORANDUM 90-5

Announced the dates, places, and times for eight public meetings chaired by the Deputy Director of OPM to solicit the opinions and suggestions of the various CFC participants regarding the future distribution of undesignated funds.

CFC MEMORANDUM 91-1

Transmitted OPM Form 1417 that was used in reporting the results of the 1990 CFC. Also solicited comments on the two national CFC films that were available in 1990.

CFC MEMORANDUM 91-2

Transmitted a sample application and the schedule for the 1991 CFC.

CFC MEMORANDUM 91-3

Announced the dates, places, and times for the five 1991 CFC workshops.

CFC MEMORANDUM 91-4 (Dated April 16, 1991)

Transmitted the proposed changes to the CFC regulations concerning funds not designated to specific agencies.

CFC MEMORANDUM 91-4 (Dated July 3, 1991)

Transmitted the 1991 model pledge card.

CFC MEMORANDUM 91-5

Transmitted the final regulations regarding funds not designated to specific agencies.

CFC MEMORANDUM 92-1

Transmitted a sample application and the schedule of CFC events in 1992. Also provided administrative guidance.

Mailing Local Eligibility Decisions

Only letters disapproving local applications must be sent by certified or registered mail.

Contributor's Lists

Federations and agencies no longer have to request the names and addresses of their contributors that authorized the release of their names. PCFO's should automatically send this information to the federations and agencies within 60 days after their campaign's completion.

Disbursement of Funds

PCFO's should begin to disburse funds no later than March 1 for campaigns of more than $500,000 or more and no later than April 1 for campaigns under $500,000.

CFC MEMORANDUM 92-2

Transmitted the OPM Form 1417 that was used in reporting the results of the 1991 CFC.

CFC MEMORANDUM 92-3

Announced the dates and places for the five 1992 CFC workshops.

CFC MEMORANDUM 92-4

Transmitted the 1992 model pledge card. Noted the deletion of the sentence about the release of names and the change of "group(s)" to &voluntary organization(s)."

CFC MEMORANDUM 92-5

Provided that those Federal employees who wished to provide assistance to the victims of Hurricane Andrew could do so most effectively through the CFC since many of the voluntary agencies providing services to the hurricane victims were participating in the CFC.

CFC MEMORANDUM 92-6

Provided a list of CFC-approved disaster relief organizations and additional guidance to allow Federal employees to make even more accelerated contributions to the Hurricane Andrew relief efforts.

CFC MEMORANDUM 93-1

Transmitted a sample application and the schedule of CFC events in 1993. Also provided administrative guidance on the:

• application process
• contributor's lists
• disbursement of funds

CFC MEMORANDUM 93-2

Transmitted the revised OPM Form 1417 that was used in reporting the results of the 1992 CFC. This was the first year of implementing the August 1991 amendments to the CFC regulations concerning the distribution of funds not designated to specific agencies.

CFC MEMORANDUM 93-3

Announced the dates and places for the five 1993 CFC workshops.

CFC MEMORANDUM 93-4

Transmitted the 1993 model pledge card. The following modifications have been made: 1) Pledge cards are required to have local CFC campaign's name, address, and four-digit CFC code number added to the top of the card; 2) The "Name Release Authorization" section has been moved to the bottom left-hand corner of the card; and The "Payroll Deduction Authorization" section has been moved to the bottom right-hand corner of the card.

CFC MEMORANDUM 93-5

Provided that those Federal employees who wished to provide assistance to the victims of the Flooding of the Mississippi River and its Tributaries could do so most effectively through the CFC since many of the voluntary agencies providing services to the flood victims were participating in the CFC.

CFC MEMORANDUM 93-6

Provided the following administrative guidance to all LFCC's and PCFO's to clarify existing regulations or modify procedures and policy relevant to the conduct of the CFC:

Pledge Cards

Provided guidance for PCFO's when pledge cards are received with mathematical errors:

If a pledge card has designations that add up to less than the total amount pledged, the PCFO should honor the total amount pledged and treat the excess amount as undesignated funds.

If a pledge card has a total amount pledged that is less than the sum of the individual designations, the PCFO should honor the designations by assigning a proportionate share of the total gift to each organization designated.

Notice of Campaign Results

For ease of administration and for this purpose only, we are deeming all campaigns nationwide to end on December 15. Therefore, the above notice must be made no later than February 15. Lists of contributors wishing their names released to organizations, required by section 950.601 of the regulations, should be included with the notification.

Campaign Disbursements

Amended previous guidance whereby, beginning with the fall 1993 CFC, initial disbursements of campaign receipts to organizations must be made by campaigns with gross receipts in excess of $500,000 no later than April 1, and monthly thereafter. Campaigns with gross receipts of $500,000 or less must make initial disbursements no later than June 1, and quarterly thereafter.

Interest from Campaign Receipts

Because the interest from CFC contributions is earned on the recipient organizations' funds, they should receive the interest. To share this interest in an equitable manner, interest should be distributed to the organizations in the same proportion as they received gross campaign receipts.

Geographic Coverage

To ensure that a payroll allotment is processed, a Federal employee (military, civilian, or postal service) may only contribute through the CFC to the campaign covering the geographic area where the employee's official duty station is located.

Campaign Mergers

Recommend that campaigns that have a relatively small number of Federal employees or that have high administrative costs should explore with neighboring campaigns the possibility of merging.

Vietnam Veterans Assistance Fund

Notification of retroactively denying eligibility.

CFC MEMORANDUM 94-1

Transmitted a sample National and Local application and the schedule of CFC events in 1994. Also provided administrative guidance on the application and appeal process.

CFC MEMORANDUM 94-2

Transmitted the revised OPM Form 1417 that was used in reporting the results of the 1993 CFC.

CFC MEMORANDUM 94-3

Announced the dates and places for the five 1994 CFC workshops.

CFC MEMORANDUM 95-1

Transmitted a sample National and Local application and the schedule of CFC events. Also provided administrative guidance on the application and appeal process.

CFC MEMORANDUM 95-2

Transmitted the OPM Form 1417 that was used in reporting the results of the 1994 CFC.

CFC MEMORANDUM 95-3

Announced the dates and places for the three 1995 CFC workshops.

CFC MEMORANDUM 95-4

Transmitted the 1995 model pledge card. The following modifications had been made: 1) "Attention Payroll Offices" was included next to the OPM CFC control number; and 2) a statement was added above the Payroll Deduction Authorization that says "CFC organizations do not provide goods or services in whole or partial consideration for any contributions made to the organizations via this pledge card."

CFC MEMORANDUM (Not Dated)

Transmitted the 1995 National List on disk with guidance.

CFC MEMORANDUM (Dated August 21, 1995)

Transmitted the 1995 mailing list of addresses for the national federations and national/international unaffiliated organizations.

CFC MEMORANDUM 96-1

Transmitted a sample National and Local application and the schedule of CFC events for 1996. Also provided administrative guidance on the application and appeal process.

CFC MEMORANDUM 96-2

Transmitted the 1996 model pledge card. The following modifications had been made: 1) more giving levels added; and 2) the incorporation of local award recognition program.

CFC MEMORANDUM (Dated January 26, 1996)

Announced the dates and places for the three 1996 CFC workshops.

CFC MEMORANDUM (Dated October 7, 1996)

Transmitted the mailing list of addresses for the national federations and national/international unaffiliated organizations participating in the 1996 CFC campaign.

CFC MEMORANDUM (Not Dated)

Transmitted the 1996 National List on disk with guidance.

CFC MEMORANDUM 97-1

Transmitted a sample National and Local application and the schedule of CFC events in 1997. Also provided administrative guidance on the application and appeal process.

CFC MEMORANDUM 97-2

Transmitted the 1997 model pledge card with no modifications from the 1996 version.

CFC MEMORANDUM (Dated June 25, 1997)

Transmitted the 1997 National List on disk with guidance.

CFC MEMORANDUM 98-1

Transmitted the 1998 national application to national/international unaffiliated organizations and federations.

CFC MEMORANDUM 98-2

This memorandum contained information on

• Calendar of Events
• Model local application with administrative guidance
• CFC audit guides for large and small campaigns
• OPM regional workshops
• OPM Form 1417

CFC MEMORANDUM 98-3

Talks about non-compliance with CFC regulations governing the printing of CFC brochures.

CFC MEMORANDUM 98-4

Transmitted the 1998 model pledge card with no modifications from the 1997 version.

CFC MEMORANDUM 98-5

Administered guidance on the 1999 name listing in the CFC campaign brochure.

CFC MEMORANDUM 98-6

Transmitted 1998 National List on disk with guidance.

CFC MEMORANDUM 98-7

Requested annual update of information for OPM computer system.

CFC MEMORANDUM 98-8

Clarified and administered guidance for the 1999 application process. This included listing of names in the 1999 brochure; allowing organizations to repeat their names in its 25-word statement; and random checking of local federations' member agencies.

CFC MEMORANDUM (Dated July 8, 1998)

Transmitted guidance on the distribution of 1997 funds to the Vietnam Veterans Memorial Friends (dissolved) and the Help Hospitalized Children (fraudulent organization).

CFC MEMORANDUM (No date)

Transmitted OPM Form 1417 with guidance.

CFC MEMORANDUM 99-1

Transmitted the 1999 model pledge card with no modifications.

CFC MEMORANDUM 99-2

Addressed the 1997/98 audits, electronic funds transfer (EFT), donor acknowledgements, and updates to OPM for mass fax and e-mail system.

CFC MEMORANDUM 99-3

Issued the 1999 National List on disk.

CFC MEMORANDUM 99-4

Placed a one-year moratorium on the recognition of national federations.

CFC MEMORANDUM 99-5

Transmitted the 1999/2000 calendar of events; gave guidance on charitable organizations being listed under the "Doing Business As" (DBA) name; and gave information on the Veterans Administration's HR Links.

CFC MEMORANDUM 99-6

Issued a sample CFC press release developed to provide an opportunity for a local campaign to use in drawing special attention to its leadership, and the special efforts that make it such a success.

CFC MEMORANDUM Dated July 1, 1999

Transmitted a survey to assess charitable organizations' Year 2000 preparedness.

CFC MEMORANDUM 2000-1

Issued a "Call for Abstracts" for information that describes strategies developed by local campaigns that made significant differences.

CFC MEMORANDUM 2000-2

Transmitted guidance regarding the CFC local unaffiliated and federation applications.

CFC MEMORANDUM 2000-3

New Campaign Contact Information Requirements and the 2000 Model Pledge Card.

This summary contains the subject of the memorandum only. Full memorandum information and attachments were included in the original memorandum at the time it was issued.

Address questions or comments to cfc@opm.gov