National Directory of New Hires
Release 03-01 - Minor: August 22, 2003
Release Specifications
May 22, 2003
PART 1.0 Create Default Values for Specific NDNH Data that Are Invalid (NDNH 1180)
1.1 Summary of Changes
The National Directory of New Hires (NDNH) is being changed to create default values for specific NDNH data that are in an invalid format.
1.2 Background
Except for critical errors, the NDNH accepts and stores data even if the data fail initial edits and generate an error message to the submitter. This processing has been in place from the inception of NDNH so that these records can be available for locate transactions.
1.3 Description of Changes
Data that are not in the correct format will be converted to the correct format of the field so they will not adversely affect a user's system due to an incorrect format (such as non-numeric format where numeric format is expected). If one of the fields that are listed in the attached chart contains a value that does not correspond to its expected data format, the value in that field is changed to a predetermined default value.
CHART 1-1: FIELD DEFAULT VALUES
| Record Type |
Field Name |
Default Criteria |
Inserted Default Value |
| QW
| Employer State
| Invalid state codes (not on USPS list of abbreviations for domestic mail delivery)
| spaces |
| QW
| Employer Zip Code
(domestic addresses)
| Contains non-numeric character
| spaces |
| QW
| Employee Wage Amount
| Negative or non-numeric
| zeros |
| W-4
| Employer State
Employee State
Employee State of Hire
| Invalid state codes (not on USPS list of abbreviations for domestic mail delivery)
| spaces |
| W-4
| Employer Zip Code
Employee Zip Code
(domestic addresses)
| Contains non-numeric character
| spaces |
| W-4
| Employee Date of Birth
| Contains non-numeric character or is not between the year 1900 and current date (Invalid format or future date)
| spaces |
| W-4
| Employee Date of Hire
| Contains non-numeric character or is not within the last 12 months (Invalid format, old date or future date)
| spaces |
| UI
| Claimant State
(domestic addresses)
| Invalid state codes (not on USPS list of abbreviations for domestic mail delivery)
| spaces |
| UI
| Claimant Zip Code
(domestic addresses)
| Contains non-numeric character
| spaces |
| UI |
Claimant Benefit Amount |
Negative or non-numeric |
zeros |
1.4 Impact on States
There are no software changes required by submitters or end users. Where applied, the default values are returned in Locate Response Records and Proactive Match Records. The default indicators are not returned.
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