Element 18
Funds in State/Territory Pool

Definition: The percent of the pooled funds that are from CCDF.
Data Standards
Missing Standard
Required if Element # 17 = Yes
Out of Range Standard
Accepts 0.1 - 99.9
Internal Consistency Standard
If Element #17 = No, then this element should not be completed.
If Element #17 = Yes, then the value for Element #18 must be less than 100% and greater than 0%.This is one of the most important data elements on the ACF-800 report because CCB will apply this pooling factor to both ACF-800 and ACF-801 data (including the family count in the ACF-801 summary record) unless advised that this is not applicable to the ACF-801 data. Appendix A is a spreadsheet with instructions that may be helpful in calculating this pooling factor based on financial data applicable to CCDF expenditures.
Field Size: 3
Format: Numeric (two digit number with one decimal place)

Guidance: If your state or territory pools non-CCDF funds with CCDF funds, and you are not able to identify which family receives only CCDF funds, you need to report the percentage of your program funds that are CCDF funds in this section. CCB will use this percentage to automatically calculate the portion of each data element that is provided by CCDF funding, and will report the resulting numbers to Congress. This calculation also applies to case-level data provided on the ACF-801 (when aggregated).

Methodology for calculating the percent of CCDF funds in the pool:

  1. Determine whether the state pays for subsidized care for CCDF-eligible children with both CCDF and non-CCDF funds during the federal fiscal year. This should be based on the annual funds for the federal fiscal year.
  2. The Child Care Bureau prefers that states report only on those families and children served with CCDF funds; however, if a state is unable to do so, they may report on all families and children served and the applicable CCDF funding percentage. Calculate the pooling percentage as follows:
The pool is composed of two parts:

1. CCDF funds (includes total amount available, including quality and administrative funds):

  • Discretionary Funds (including set-asides for Child Care Resource and Referral and school-age care)
  • Mandatory
  • Matching funds - Federal
  • Matching funds - state (including funds for pre-kindergarten programs operated by state and local educational agencies)
  • Maintenance of Effort Funds (including funds for pre-kindergarten programs operated by state and local educational agencies)
  • Transfer from TANF into Discretionary Fund
  • Child Care Development Block Grant Funds from previous years

2. Non-CCDF Funds used to provide subsidized child care for CCDF eligible families. Examples:

  • Title XX funds
  • Title IV-E funds for children in foster care
  • Job Training Partnership Act (JTPA) funds
  • Non-compulsory education programs
  • Housing and Urban Development (HUD) Child Care
  • Any state-only funds spent above the amount needed to satisfy MOE and the state's full share of the match
To calculate the pooling percentage: Report the final pooled figures for the federal fiscal year annually on the ACF-800 as a footnote. The predicted funding percentage for the current Federal fiscal year is also reported in the sampling plan or letter of intent for full population submissions of the case-level data (ACF-801). If there is a major or unexpected change in the ratio, States may submit a revision to the ratio any time the monthly sample/full population file is submitted. Note: There may be other accounting-related requirements for States that pool funds. This guidance is for program reporting purposes only, and does not address other financial requirements related to establishing or managing pooled funds.
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