# | Description |
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24.000 | Scope of part. |
# | Description |
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24.101 | Definitions. |
24.102 | General. |
24.103 | Procedures. |
24.104 | Contract clauses. |
# | Description |
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24.201 | Authority. |
24.202 | Prohibitions. |
24.203 | Policy |
"Individual," as used in this subpart, means a citizen of the United States or an alien lawfully admitted for permanent residence.
"Maintain," as used in this subpart, means maintain, collect, use, or disseminate.
"Operation of a system of records," as used in this subpart, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.
"Record," as used in this subpart, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual's name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.
"System of records on individuals," as used in this subpart, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
(b) An agency officer or employee may be criminally liable for violations of the Act. When the contract provides for operation of a system of records on individuals, contractors and their employees are considered employees of the agency for purposes of the criminal penalties of the Act.
(c) If a contract specifically provides for the design, development, or operation of a system of records on individuals on behalf of an agency to accomplish an agency function, the agency must apply the requirements of the Act to the contractor and its employees working on the contract. The system of records operated under the contract is deemed to be maintained by the agency and is subject to the Act.
(d) Agencies, which within the limits of their authorities, fail to require that systems of records on individuals operated on their behalf under contracts be operated in conformance with the Act may be civilly liable to individuals injured as a consequence of any subsequent failure to maintain records in conformance with the Act.
(b) If one or more of those tasks will be required, the contracting officer shall--
(1) Ensure that the contract work statement specifically identifies the system of records on individuals and the design, development, or operation work to be performed; and
(2) Make available, in accordance with agency procedures, agency rules and regulation implementing the Act.
(a) The clause at 52.224-1, Privacy Act Notification.
(b) The clause at 52.224-2, Privacy Act.
(a) Publication in the Federal Register;
(b) Providing an opportunity to read and copy records at convenient locations; or
(c) Upon request, providing a copy of a reasonably described record.
(1) In the possession or control of NASA or the Coast Guard; or
(2) Set forth or incorporated by reference in a contract between the Government and the contractor that submitted the proposal. (See 10 U.S.C. 2305(g) and 41 U.S.C. 253b(m).)
(b) No agency shall disclose any information obtained pursuant to 15.403-3(b) that is exempt from disclosure under the Freedom of Information Act. (See 10 U.S.C. 2306a(d)(2)(C) and 41 U.S.C. 254b(d)(2)(C).)
(b) Contracting officers may receive requests for records that may be exempted from mandatory public disclosure. The exemptions most often applicable are those relating to classified information, to trade secrets and confidential commercial or financial information, to interagency or intra-agency memoranda, or to personal and medical information pertaining to an individual. Since these requests often involve complex issues requiring an in-depth knowledge of a large and increasing body of court rulings and policy guidance, contracting officers are cautioned to comply with the implementing regulations of their agency and to obtain necessary guidance from the agency officials having Freedom of Information Act responsibility. If additional assistance is needed, authorized agency officials may contact the Department of Justice, Office of Information and Privacy.