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Standard Operating Procedure Table of Contents
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Purpose
To enable applicants to apply for NIH grants that have undergone the transition to electronic application.
Procedure
If a grant type has switched to electronic application, applicants must complete the Grant Application Package for a funding opportunity announcement (FOA). Find transition dates in the NIH Planned Transition Dates Timeline.
FOAs are listed in Grants.gov and the NIH Guide; NIAID's FOAs are also on the NIH Funding Opportunities Relevant to NIAID.
Each grant opportunity has its own FOA that includes a Grant Application Package with forms and instructions. For some grant types, NIH issues a parent PA that enables applicants to apply electronically for that grant mechanism. For example, the NIH Exploratory/Developmental Research Grant Program (Parent R21) Announcement lets investigators submit an R21 application in any scientific topic they wish to participating ICs.
Although a parent PA may exist, institutes may issue their own FOAs for the same mechanism, e.g., the R21. Institute-specific initiatives enable institutes to solicit applications in a defined scientific area. The best way to find out which NIAID FOA to use is to go to the NIH Funding Opportunities Relevant to NIAID. See Application Approach: What Are Your Choices? and Compare FOAs in the NIH
Grant Cycle: Application to Renewal.
Before an organization can submit an electronic application, it must register with Grants.gov and the eRA Commons. Typically, PIs must register only in the Commons. A PI registers in Grants.gov only if he or she is also an authorized organizational representative (AOR). See Plan Ahead for Electronic Application in the New Investigator Guide to NIH Funding for more information.
Find additional information on electronic applications through the Application portal and the Applying for a Grant questions and answers.
Principal Investigators
- Download the Grant Application Package for your FOA. See that package's Grant Application Guide that describes how to fill in the component forms of the Grant Application Package. Read more in the Funding Opportunity Announcements questions and answers.
- Sign up to receive an email notice whenever a Grant Application Package is updated to a new version. Always use the latest version for your application.
- See Will Your Research Have Special Requirements? in the NIH
Grant Cycle: Application to Renewal for information on important paperwork to include with your application, such as a data sharing plan, animal care certification, and a plan for sharing model organisms.
- Pay attention to formatting requirements. NIH will not accept applications that are not formatted correctly.
- Follow the
special instructions for items such as human
subjects, research
animals, recombinant
DNA, and other sensitive areas. NIAID has additional requirements
for clinical applications and select
agents defined in our Clinical
Terms of Award and Select
Agent Terms of Award for NIAID Grants. If you're proposing
clinical trials, see NIAID's Investigator-Initiated
Clinical Trials Resources for instructions.
- Work with staff in your business office to sign a principal investigator signature assurance for each application.
- Send a completed Grants Application Package to your AOR.
- If an application does not pass Grants.gov and Commons validation, work with your AOR to correct and resubmit it to Grants.gov. See About Validations in the NIH
Grant Cycle: Application to Renewal.
- After the Commons validates an application, log in to the Commons and check your application image. See If Your Application Passes Commons Validation in the NIH
Grant Cycle: Application to Renewal.
- If you see problems, work with your signing official to reject the application within two days of its acceptance by the Commons. Produce a corrected version that your AOR must submit to Grants.gov before your FOA's deadline. See NIH's Submitting Changed/Corrected Applications for more instructions.
Authorized Organizational Representatives
eRA Commons Signing Official
Contacts
Patricia Haggerty, haggertp@nih.gov, 301/451-2615
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
Electronic Submission of Grant Applications Web site from NIH
Avoiding Common Errors
SF 424 Application and Electronic Submission Information
Animals in Research SOP
Data Sharing for Grants: Final Research Data SOP
Data
Sharing for Grants: Genome-Wide Association Studies SOP
Foreign and International Grants and Components SOP
Grant Application, Paper SOP
Human Subjects SOPs
Just-in-Time SOP
Modular Grants SOP
NIH Modular Research Grant Applications
Select Agent Awards SOP
Sharing Model Organisms SOP |