LIHEAP Grantee Survey for Federal Fiscal Year (FFY) 2007
THIS CONTAINS INFORMATION ISSUED BY THE U.S. ADMINISTRATION FOR
CHILDREN AND FAMILIES IN LIHEAP ACTION TRANSMITTAL NO. LIHEAP-
AT-2008-2, DATED 11/30/07
TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
STATE GRANTEES
SUBJECT: LIHEAP Grantee Survey for Federal Fiscal Year
(FFY) 2007
RELATED Section 2610(b) of the Low Income Home Energy
REFERENCES: Assistance Act, Title XXVI of the Omnibus Budget
Reconciliation Act of 1981, Public Law 97-35, as
amended; ACF Annual Grantee Survey of the LIHEAP
Program, as approved by OMB (OMB Control No.
0970-0076; Expiration Date - January 31, 2008);
Federal Register Notice, Vol. 69, No. 86, pages
24606-24607, published on Tuesday, May 4, 2005.
PURPOSE: Section 2610(b) of the LIHEAP statute requires the
Secretary of the Department of Health and Human
Services to submit, no later than June 30 of each
fiscal year, a report to Congress on LIHEAP for the
prior fiscal year. As part of our preparing the
LIHEAP Report to Congress for FFY 2007, we are
requiring State LIHEAP grantees to complete the
LIHEAP Grantee Survey for FFY 2007.
The timeliness and accuracy of responses to the
Survey are very important in:
• submitting fiscal data to Congress in the
Department's LIHEAP Report to Congress for FFY
2007;
• responding to questions from Congress, the
Department, the Office of Management and Budget
(OMB), the White House, and other interested
parties; and
• reporting LIHEAP performance results to the
Department and OMB.
Please e-mail your State's completed Survey to
Katina Lawson in our office by December 17, 2007.
This will be the same date that final data are due
for the LIHEAP Household Report for FY 2007.
BACKGROUND: The Survey collects data on sources and uses of
funds, average benefits, and maximum income cutoff
for 4-person households for each type of
assistance provided by your State. Specifically,
the Survey collects data for FY 2007 about your
State's:
• availability and use of LIHEAP funds; average
household benefit for each type of LIHEAP
assistance provided by your State (except for
weatherization assistance); and
• the maximum income cutoff for a 4-person
household in effect on October 1, 2006 (the
beginning of FFY 2007) for each type of LIHEAP
assistance provided by your State.
CONTENT: We are conducting this Survey electronically.
State LIHEAP Directors are being sent by e-mail
their State's LIHEAP Grantee Survey for FFY 2007.
Survey instructions are attached to this Action
Transmittal. Please contact us by Tuesday,
December 4th, if you did not receive an electronic
copy of your State's Survey.
Pre-printed Information
The Survey is individualized for your State, as we
have pre-printed the following information in
Section II ("Sources of Funds") in your State's
Survey:
• Federally reported amounts of your State's
Federal block grant allotments (net of Indian
set-asides), net reallotted block grant funds,
net emergency contingency funds, and leveraging
incentive award funds, as applicable, for FFY
2007 are listed for items 1, 2, 3, and 7).
• As reported in your State's LIHEAP Grantee
Survey for FY 2006, your State's carryover of
FFY 2006 unobligated emergency contingency funds
to FFY 2007, if any, not subject to the 10
percent carryover limit, is listed for item 4.
• As reported in your August 1st LIHEAP Carryover
and Reallotment Report for FY 2007, your State's
carryover of FFY 2007 funds to FFY 2008, if any,
is listed for item 5.
• As reported in your State's FY 2006 LIHEAP
Grantee Survey, your State's unobligated FFY
2006 leveraging incentive funds, if any, is
listed for item 8.
Please update all the preprinted information, as
appropriate. The Federal LIHEAP block grant,
realloted block grant funds, emergency contingency
funds, and leveraging funds should be accurate for
FFY 2007. If the Federal data are incorrect,
please contact our office to discuss the matter.
Section III Edit Checks
Please enter data, as appropriate, for Section III
("Uses of Funds"). As indicated below, a number
of the data items include an edit check. The edit
checks can be viewed by clicking on the Survey
Edit Check tab at the bottom of the Survey. The
Edit Check spreadsheet includes the following edit
checks (the edit check item numbers are also noted
in Section III):
| # |
Section III Edit Checks |
Survey
Item # |
| 1. |
The maximum household income cutoff
for a 4-person household is equal to
or greater than 110 percent of the
2006 HHS Poverty Guidelines.
|
Col.C |
| 2. |
Weatherization funds are no greater
than 15 percent of funds payable
unless your State indicates that the
amount includes leveraging incentive
funds or that your State has received
a waiver to obligate up to 25 percent
of funds payable.
|
B.4 |
| 3. |
Carryover of unobligated funds is no
greater than 10 percent of funds
payable.
|
B.5 |
| 4. |
Funds payable to identify, develop,
and demonstrate leveraging programs
are not to exceed 0.08 percent or
$35,000, whichever is greater.
|
B.8 |
| 5. |
Assurance 16 funds are no greater
than 5 percent of funds payable.
|
B.9 |
| 6. |
Administrative/planning cost is
no greater than 10 percent of funds
payable.
|
B.10 |
| 7. |
“Total Funds Available” equals
“Total Uses of Funds.”
|
B.11 |
Please review the edit checks after all the data
in Section III have been entered for the Survey.
The Survey's Excel workbook will calculate values
for the items described above. The calculations
will be shown in the Survey Edit Check spreadsheet
of the Survey's Excel workbook.
Funds Payable
The term, "funds payable," represents the base
upon which the LIHEAP statutory limits are
calculated. The base for Edit Checks for:
• Numbers 2-5 includes your State's net block
allotment, net reallotted funds, net emergency
contingency funds, and Petroleum Violation
Escrow funds designated, if any, for LIHEAP.
• Number 5 includes the above funds and obligated
leveraging incentive funds, if any.
• Number 6 includes the above funds and obligated
leveraging incentive funds, if any.
Calculating "funds payable" was complicated for FY
2006 by the following factors:
• The $1 billion in supplemental funds ($500
million in block grant funds and $500 million in
emergency contingency funds) could not be used
for administrative and planning costs. However,
the later release of $79.96 million in emergency
contingency funds could be used for
administrative and planning costs.
• The above supplemental $500 million in block
funds could be used as part of "funds payable"
in determining the 10 percent limit on
administrative and planning costs for FY 2006.
Any remaining funds would be counted as part of
the carryover of unobligated funds to FY 2007.
• The above supplemental $500 million in emergency
contingency funds could be used as part of
"funds payable" in determining the 10 percent
limit on administrative and planning costs for
FY 2006, FY 2007, or both fiscal years. Item 6
in Section 3 is where your State will indicate
the amount of FFY 2006 Unobligated Emergency
Contingency Funds, not Subject to 10 percent
Carryover Limit, were obligated in FFY 2007.
Some States may have decided to count most or
all of the $500 million in supplemental
emergency contingency funds in the base for
calculating their maximum planning and
administrative costs in FY 2006.
We have assumed that any of the unobligated
emergency contingency funds from the March 2006
release have been used in calculating "funds
payable" in FY 2007. Please provide a note on
the Survey if this assumption is incorrect for
your State. Otherwise, the Survey Edit Checks
may show a value above 10 percent that does not
account for how your State calculated its base
for administrative and planning costs. Any
such funds included in the base for FY 2006
cannot be included in the base for FY 2007.
• We also have assumed that any of the unobligated
emergency contingency funds from the September
2006 release of $79.96 million have been used in
calculating "funds payable" in FY 2007. Please
provide a note on the Survey if this assumption
is incorrect for your State. Any such funds
included in the base for FY 2006 cannot be
included in the base for FY 2007.
Page Protection
There are a number of page-protected items in the
Survey's Excel workbook including the Survey Edit
Check page. The page protection ensures that
formulas are not overwritten accidentally, and
that the Survey's format remains consistent.
Therefore, please do not change the electronic
format of your State's Survey by adding or
deleting rows or columns. If the Survey cannot
accommodate information that you need to display,
consider using the note section or contact our
office to discuss the matter.
Important Points
Your attention to the points below will minimize
our need to contact you, thus expediting the
completion of the Survey process. This will
enhance our timeliness to compile and report the
Survey's results in the LIHEAP Report to Congress.
Please pay particular attention to the following
points:
• Please review the edit checks and make
appropriate changes to the Survey, as necessary.
• Uses of Funds represent a State's obligation of
funds, not expenditure of funds. (In some
cases, obligated block grant funds are not
actually expended until after the end of the
FFY.)
• Please exclude Department of Energy funds in
response to the LIHEAP weatherization assistance
in Section III, A.4.
• Under certain conditions, HHS may grant a waiver
that raises the weatherization limit from 15
percent to 25 percent. Place an x under "Yes"
or "No" in the grid to the right of the Edit
Check to indicate whether your State received
such a waiver from HHS for weatherization for
FFY 2007.
• The use of leveraging funds for weatherization
does not count towards the 15 or 25 percent
limit on the use of LIHEAP funds for
weatherization. Place an x in the grid to the
right of the Edit Check to indicate whether your
State obligated leveraging incentive funds for
weatherization, as such funds do not count
against the 15 percent limit.
• Please review and respond to all items in the
Survey, as appropriate. The types of
information requested are noted by the following
symbols:
O $0 for financial data (report whole dollars)
and
O ? for text information such as describing
"other crisis assistance benefits" in Section
III (a-c).
• Please do not enter data where there are
xxxxxx's.
• Under Section III (Uses of LIHEAP Funds),
complete columns A, B, and C if responding to
any of the items 1-3. If responding to "other
crisis benefits" in item 3, please describe
briefly the purpose of the other crisis
benefits. For item 4, complete columns A and C.
• Please check the consistency between your
State's LIHEAP Household Report for FY 2007 and
LIHEAP Grantee Survey for FY 2007 concerning the
types of LIHEAP assistance provided.
• Please do not delay completing your State's
Survey. Estimates of obligated funds are
acceptable if actual data are unavailable.
Unless we hear from you otherwise, we expect to
receive your State's completed Survey by December
17, 2007. Please e-mail the Survey to Katina
Lawson.
INQUIRIES TO: Katina Lawson, Program Analyst
Division of Energy Assistance
Office of Community Services, ACF, HHS
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
Telephone: (202) 401-6527
E-mail: klawson@acf.hhs.gov
ATTACHMENT: (1) Instructions for the LIHEAP Grantee Survey for
FFY 2007
______________/s_____________
Nick St.Angelo
Director
Division of Energy Assistance
