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06.3 HHS PIA Summary for Posting (Form) / AoA Alzheimers Website (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 009-75-01-07-02-1005-00-305-109

4. Privacy Act System of Records (SOR) Number: N/A

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: Alzheimer Website

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

10. Provide an overview of the system: The Alzheimers Website is a resource where families, caregivers, and professionals can find information about The Alzheimer's Demonstration Program, including: where you can turn for support and assistance, and providing services to caregivers. The programs mission is to expand the availability of diagnostic and support services for persons with Alzheimers disease, their families, and their caregivers, as well as to improve the responsiveness of the home and community based care system to persons with dementia. The program focuses on serving hard-to-reach and underserved people with Alzheimers disease or related disorders.

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: This question seeks to identify any, and all, personal information associated with the system. This includes any IIF, whether or not it is subject to the Privacy Act, whether the individuals are employees, the public, research subjects, or business partners, and whether provided voluntarily or collected by mandate. Later questions will try to understand the character of the data and its applicability to the requirements under the Privacy Act or other legislation

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

21. Is the system subject to the Privacy Act?: No

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): The system does not collect information.

30. Please describe in detail: (1) the information the agency will collect, maintain, or disseminate: The system does not collect information.

31. Please describe in detail any processes in place to: (1) notify and obtain consent from the individuals whose IIF is in the system when major changes occur to the system (e.g., disclosure and/or data uses have changed since the notice at the time of the original collection); and (2) notify and obtain consent from individuals regarding what IIF is being collected from them and how the information will be used or shared: The system does not collect information.

32. Does the system host a website?: Yes

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

54. Briefly describe in detail how the IIF will be secured on the system using administrative, technical, and physical controls.: The system does not collect information.

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA Eldercare Locator Web Application (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 009-75-01-07-02-1005-00-305-109

4. Privacy Act System of Records (SOR) Number: N/A

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: Eldercare Locator

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

10. Provide an overview of the system: The Eldercare Locator is a public service offered by AoA. The website connects older Americans and their caregivers with sources of information on senior services. The service links those who need assistance with state and local area agencies on aging and community-based organizations that serve older adults and their caregivers.

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to

21. Is the system subject to the Privacy Act?: No

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No IIF is collected.

32. Does the system host a website?: Yes

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

54. Briefly describe in detail how the IIF will be secured on the system using administrative, technical, and physical controls.: No IIF is collected.

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA Formula Grants System (FGS) (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 2004- 009-75-04-01-02-1001-00; (2005- 009-75-04-00-02-1001-00-207-087)

4. Privacy Act System of Records (SOR) Number: N/A

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: Formula Grants System (FGS)

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

10. Provide an overview of the system: The system is a repository of legacy data of the solicitation, review, award and post-award monitoring for grants funded under the Older Americans Act (OAA) prior to AoA's transition to GATES. No personally identifiable information is collected or maintained in this system.

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

21. Is the system subject to the Privacy Act?: No

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No personally identifiable information is collected or maintained in this system.

32. Does the system host a website?: No

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: No

54. Briefly describe in detail how the IIF will be secured on the system using administrative, technical, and physical controls.: No personally identifiable information is collected or maintained in this system.

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA Grants Management System (GMS) (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 2004- 009-75-04-01-02-1001-00; (2005- 009-75-04-00-02-1001-00-207-087)

4. Privacy Act System of Records (SOR) Number: N/A

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: Grants Management System (GMS)

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

21. Is the system subject to the Privacy Act?: No

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No personally identifiable information is collected or maintained in this system.

32. Does the system host a website?: No

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA National Aging Program Information System (NAPIS)_fisma (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

*Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

*1. Date of this Submission: Aug 10, 2007

*2. OPDIV Name: AOA

*3. Unique Project Identifier (UPI) Number: 009-75-01-07-02-1002-00-101-003

*4. Privacy Act System of Records (SOR) Number: N/A

*5. OMB Information Collection Approval Number: No

*6. Other Identifying Number(s): No

*7. System Name: National Aging Program Information System (NAPIS)

*9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

*10. Provide an overview of the system: The system compiles a collection of numeric data as specified and collected in questionnaires to State Ombudsmen and State Directors regarding monies allocated through grant funding and resulting impact of that funding. No personally identifiable information is collected or maintained in this system.

*13. Indicate if the system is new or an existing one being modified: Existing

*17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

*21. Is the system subject to the Privacy Act?: No

*23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No personally identifiable information is collected or maintained in this system.

*30. Please describe in detail: (1) the information the agency will collect, maintain, or disseminate; (2) why and for what purpose the agency will use the information; (3) In this description, indicate whether the information contains IIF; and (4) whether submission of personal information is voluntary or mandatory: The system is not a database of personal information, but a repository of numerical data collected from the states and tribal organizations about monies allocated through grant funding under the Older Americans Act of 1965. No personally identifiable information is collected or maintained in this system.

*31. Please describe in detail any processes in place to: (1) notify and obtain consent from the individuals whose IIF is in the system when major changes occur to the system (e.g., disclosure and/or data uses have changed since the notice at the time of the original collection); and (2) notify and obtain consent from individuals regarding what IIF is being collected from them and how the information will be used or shared: No IIF is collected. No personally identifiable information is collected or maintained in this system.

*32. Does the system host a website?: No

*37. Does the website have any information or pages directed at children under the age of thirteen?: No

*50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

*54. Briefly describe in detail how the IIF will be secured on the system using administrative, technical, and physical controls.: No IIF is contained in the system. It contains numerical data only. No personally identifiable information is collected or maintained in this system.

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA National Ombudsman Data Input Application (NORDIA) (Item)

PIA SUMMARY AND APPROVAL COMBINED

PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 2004 - 009-75-01-42-02-1004-00; (2005-009-75-01-42-02-1002-00-202-070)

4. Privacy Act System of Records (SOR) Number:

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: National Ombudsman Report Data Input Application (NORDIA)

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

10. Provide an overview of the system: This is a stand alone system for external use by State Ombudsman for the purpose of collecting numeric data regarding monies allocated through formula grant funding under the Older Americans Act of 1965 and resulting impact of that funding. The application, as used by the States Ombudsman Office, formats the data in a specific file format that is then sent to AoA. AoA loads this information into a database to produce annual reports to Congress. No personal information is collected. All information collected may be requested under the Freedom of Information Act. No personally identifiable information is collected or maintained in this system.

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

21. Is the system subject to the Privacy Act?:

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No personally identifiable information is collected or maintained in this system.of Information Act. No personal information is collected. All information collected may be requested under the Freedom of Information Act.

30. Please describe in detail: (1) the information the agency will collect, maintain, or disseminate; (2) why and for what purpose the agency will use the information; (3) In this description, indicate whether the information contains IIF; and (4) whether submission of personal information is voluntary or mandatory: NORDIA is designed to collect aggregate data related to Title VII of the Older Americans Act of 1965. The application was designed for external use by the States Ombudsman Office to facilitate the collection and verification of Ombudsman program data. The application, as used by the States Ombudsman Office, formats the data in a specific file format that is then sent to AoA. AoA loads this information into a database to produce annual reports to Congress. No personal information is collected. All information collected may be requested under the Freedom of Information Act. No personally identifiable information is collected or maintained in this system.

32. Does the system host a website?: No

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

54. Briefly describe in detail how the IIF will be secured on the system using administrative, technical, and physical controls.: No personal information is collected. All information collected may be requested under the Freedom of Information Act. No personally identifiable information is collected or maintained in this system.

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA State Program Report Data Input Application (SPRDIA) (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 2004 - 009-75-01-42-02-1003-00

4. Privacy Act System of Records (SOR) Number: N/A

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: State Program Report Data Input Application (SPRDIA)

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

10. Provide an overview of the system: SPRDIA is a stand-alone PC application designed to collect and format aggregate data about the funding spent and clients served from grants authorized under Title III of the Older Americans Act of 1965. The application was designed for external use by the designated State Unit on Aging to facilitate the collection and verification of State performance data. The application, as used by the State for input of aggregate data, formats the data in a specific file format that is then sent to AoA. AoA loads this information into a database to produce annual reports to Congress. No personally identifiable information is collected or maintained in this system.

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

21. Is the system subject to the Privacy Act?: No

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No personally identifiable information is collected or maintained in this system.

30. Please describe in detail: (1) the information the agency will collect, maintain, or disseminate; (2) why and for what purpose the agency will use the information; (3) In this description, indicate whether the information contains IIF; and (4) whether submission of personal information is voluntary or mandatory: SPRDIA is designed to collect aggregate data for three areas related to services provided by the state to the elderly with Title III grant money: service provider information, client detail information and Title III expenditure information. State service provider information includes data for each service on the total number of providers, the total number of minority providers and the number units of service provided. Client detail information includes, by service, data on ethnicity, age and gender. Expenditure information consists of Title III expenditures by service what percentage of the total service expenditure was comprised of Title III funds, and program income information. No personally identifiable information is collected or maintained in this system.

32. Does the system host a website?: No

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008

06.3 HHS PIA Summary for Posting (Form) / AoA Title VI, Electronic Reporting for Native Americans and Alaskan Natives Programs (Title VI) (Item)

PIA SUMMARY AND APPROVAL COMBINED

1	PIA Summary

Is this a new PIA 2008?: No

If this is an existing PIA, please provide a reason for revision: PIA Validation

1. Date of this Submission: Aug 10, 2007

2. OPDIV Name: AOA

3. Unique Project Identifier (UPI) Number: 2004- 009-75-04-01-02-1001-00; (2005-009-75-04-00-02-1001-00-207-087)

4. Privacy Act System of Records (SOR) Number: N/A

5. OMB Information Collection Approval Number: No

6. Other Identifying Number(s): No

7. System Name: Title VI GMS (Grants Management System)

9. System Point of Contact (POC). The System POC is the person to whom questions about the system and the responses to this PIA may be addressed: Sue Banning

10. Provide an overview of the system: This system is a repository of legacy data of the solicitation, review, award and post-award monitoring for grants for tribal organizations funded under Title VI of the Older Americans Act of 1965. AoA currently uses GATES for grant application tracking and evaluation. No personally identifiable information is collected or maintained in this system.

13. Indicate if the system is new or an existing one being modified: Existing

17. Does/Will the system collect, maintain (store), disseminate and/or pass through IIF within any database(s), record(s), file(s) or website(s) hosted by this system?: No

Note: If no IIF is contained in the system, please answer questions 21, 23, 30, 31, 37, 50 and 54, then promote the PIA to the Sr. Privacy Official who will authorize the PIA.

If this system contains IIF, all remaining questions on the PIA Form Tabs must be completed prior to signature and promotion.

21. Is the system subject to the Privacy Act?: No

23. If the system shares or discloses IIF please specify with whom and for what purpose(s): No personally identifiable information is collected or maintained in this system.

32. Does the system host a website?: No

37. Does the website have any information or pages directed at children under the age of thirteen?: No

50. Are there policies or guidelines in place with regard to the retention and destruction of IIF?: Yes

PIA Reviewer Approval: Promote

Comments:

PIA Reviewer Name: Secure One HHS Migration

Sr. Official for Privacy Approval: Promote

Comments:

Sr. Official for Privacy Name: Harry Posman

Sign-off Date: Jul 5, 2006

Date Published: Jun 26, 2008