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Federal Employment Statistics

Guide to Human Resources Reporting

Federal agencies should rely on this guide to prepare human resources (HR), payroll and training data files. Agencies are responsible for regularly submitting their data files to the Office of Personnel Management (OPM), and OPM will then load the data into its Enterprise Human Resources Integration (EHRI) data repository.  Note that notices of updates to the EHRI guide are sent to the Central Personnel Data File (CPDF) mailing list.  To join or leave the mailing list, go to the CPDF archive at and select “Join or leave the list…” (near the top of the page).

Version 4.0 dated June 8, 2007. A summary of revisions appears at the beginning of each Chapter.

Full Table of Contents

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Chapter 1 General Information

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Chapter 2 HR Interface Processing

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Chapter 3 Payroll Interface Processing

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Chapter 4 Training Interface Processing

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Chapter 5 Military Service Deposit Interface Processing

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Chapter 6 Transfer Methodology

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Chapter 7 Error Handling of HR, Payroll and Training Files

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Appendix A Reference Code Values

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Appendix B Acronym List

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Appendix C File Format Release Notes

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Appendix D OPM Contact Information

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