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U.S. Office of Personnel Management - Ensuring the Federal Government has an effective civilian workforce

Performance Management

Performance Management: Record Keeping and Reporting FAQs

Among the many record keeping and reporting requirements that agencies must follow, they are required to place the most recent ratings of record into employees' Official Personnel Folders when they transfer between agencies or servicing personnel offices. They also are required to report awards data to the Office of Personnel Management. Some frequently asked questions about record keeping and reporting in regards to performance appraisal and awards regulations include:

List of Questions

Does an agency have to submit an annual awards report?

Is an agency required to report honorary and informal recognition awards?

Does the rating of record data have to be submitted to the Central Personnel Data File (CPDF)?

Where can one obtain copies of the Office of Personnel Management's Guide to Processing Personnel Actions and Guide to Personnel Recordkeeping?

?	Does an agency have to submit an annual awards report?
No. The Office of Personnel Management (OPM) will use awards data extracted from the Central Personnel Data File (CPDF) to report Governmentwide data on cash and time-off awards. OPM no longer requires agencies to submit OPM Form 1465.

?	Is an agency required to report honorary and informal recognition awards?
At this time only cash and time-off awards must be reported to the Central Personnel Data File (CPDF). However, if an agency grants a cash stipend or honorarium with an honorary award, it should report that cash payment to the CPDF. For additional information on how to report cash awards to the CPDF refer to Guide to Processing Personnel Actions

?	Does the rating of record data have to be submitted to the Central Personnel Data File (CPDF)?
Yes. When submitting status and dynamics files, agencies must submit three pieces of rating of record data to the Office of Personnel Management's Central Personnel Data File (CPDF) for each record: the summary level, the pattern of the program that the rating was given under, and the ending date of the rating's associated appraisal period.

?	Where can one obtain copies of the Office of Personnel Management's Guide to Processing Personnel Actions and Guide to Personnel Recordkeeping?
Follow these links for the Guide to Processing Personnel Actions and the Guide to Personnel Recordkeeping.

Frequently Asked Questions

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