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| Other Laboratory Operations Food and Drug Administration |
| DOCUMENT NO.: III-05 | VERSION NO.:1.2 | Section 5 - Analysts on Inspection | EFFECTIVE DATE: 10/01/2003 | REVISED: 06/06/2008 |
5.7 Computerized Systems and Electronic Records
Electronic records are records in electronic form that are created, modified,
maintained, archived, retrieved, or transmitted under any records requirements
set forth in agency regulations. This part also applies to electronic records
submitted to the agency under requirements of the Federal Food, Drug, and Cosmetic
Act and the Public Health Service Act, even if
such records are not identified in agency regulations. However, this part does
not apply to paper records that are, or have been, transmitted by electronic
means.
For the most part, analytical electronic records are generated on computerized
systems, including, but not limited to chem-stations associated with analytical
equipment such as HPLCs, GCs, FTIRs, and UVs. Computerized systems may
also be connected to balances and other equipment where data is obtained. Computerized
laboratory equipment should be evaluated during the inspection to determine if
there is a data trail for the deletion and/or modification of data. The data
trail should have a time and date stamp and indicate what was modified and what
the modifications were. If the software was written by the firm's technical
support group, review the validation records and the challenges the firm performed.
Determine if there have been any changes to the system or software since validation. If
so, was a revalidation performed?
References:
Electronic Records and Signatures regulations apply to any record in electronic
form that was created, modified, maintained, archived, retrieved, or transmitted
under agency records requirements. These regulations also apply to any electronic
record submitted to the agency.
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