Office of Administration Functional Statements

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The Office of Administration is headed by an Assistant Secretary for Administration. The Assistant Secretary for Administration is assisted by a General Deputy Assistant Secretary. Together they provide overall policy direction for the office and are responsible for the day-to-day functions and operations.

The Assistant Secretary for Administration is responsible for the development and promulgation of policies, standards, procedures, systems, and materials related to the resource and administrative management of the Department and for the execution of such policies and directives at Headquarters and in the field. The Assistant Secretary and the associated offices are responsible for carrying out all administrative support functions that enable HUD's ability to execute its mission. The organization's offices include: Office of Executive Scheduling; Office of Security and Emergency Planning; Office of Field Administrative Resources; Office of Human Resources; Office of Administrative and Management Services; Office of Budget and Administrative Support; Office of Departmental Grants Management and Oversight; The Executive Secretariat; and the Office of Management and Planning.

• Office of Executive Scheduling consolidates Departmental executive scheduling, correspondence control and related activities. The office considers requests for meetings, appointments, and public appearances by the Secretary and senior Departmental officials, and prepares briefing papers for the Secretary, the Deputy Secretary, and other principal staff. The Office of Executive Scheduling also provides related support for the Department's senior officials and acts as a liaison with key Departmental personnel, diverse external groups and officials, and national organizations requesting Secretarial appearances.
  
  
• Office of Security and Emergency Planning delivers timely, reliable and high quality security/protective services to HUD personnel and property in a customer-friendly manner. Prepares, execute and manage emergency operations to safeguard HUD personnel and property. Provides for continuation of essential operations during all types of emergencies and to improve IT security through a robust background security clearance process for those agency employees with access to sensitive systems. The Office of Security and Emergency Planning consists of 3 divisions.
  
  
• Office of Field Administrative Resources (OFAR) is responsible for providing HUD field office staff with administrative support services.  The organization reports to the Assistant Secretary for Administration through the General Deputy Assistant Secretary for Administration to provide administrative service delivery to Regional and Field offices.  OFAR focuses on maintaining a close work partnership with Field Office staff to identify field needs and expectations, and ensure that requirements are addressed in a timely manner.  The organization develops financial plans in partnership with the Regional and Field Office Directors and works to improve workplace conditions that will ensure high quality services and products that blend with both local needs and specific objectives set forth by the Department to deliver HUD's programs.
  
  
• Deputy Assistant Secretary for Budget and Management Support oversees five offices, which provide financial, administrative services and management support for the Department. The areas of responsibility include budget formulation and execution for the Office of Administration, Headquarters facilities and Department-wide real property management, management and coordination of the Department's grants program and executive correspondence, FOIA management, oversight and support for management improvements including assisting in developing and measuring performance goals and other administrative support services for Headquarters staff.
  
  
• Deputy Assistant Secretary for Human Resource Management is responsible for providing technical services and deep specialty skill needs to support the Department's mission, and Department-wide initiatives, and for providing policies, guidance, and innovative strategic planning, in the areas of human capital management. This function is supported by three offices, which have overall responsibility for providing technical services in their organizational specialty areas. These offices provide the Office of Administration with the following core cross-functional services: statutory and regulatory support; performance standards development; quality control; specialty skill leadership; and, project support for Departmental national initiatives.