Introduction

At least once every 12 months the IACUC, through the Institutional Official, must report to OLAW (see PHS Policy, IV.F.1.2., and 4.).  Information to be reported consists of any change in the institution’s program of animal care and use, in the Institutional Official and in the IACUC membership, the dates that the IACUC conducted its semiannual evaluations of the program and facilities, and any minority IACUC member views. This sample document is provided to assist institutions in meeting the annual reporting requirements.

Reporting Periods

OLAW strongly encourages institutions to use the calendar year (January 1-December 31) as the reporting period.   Institutions that prefer to use a different 12-month reporting period may do so by indicating the preferred reporting period in their Assurance, or by submitting a letter or email to OLAW indicating the institution’s preferred reporting period.  If institutions do not specify a reporting period, OLAW will consider that the institution is defaulting to using the calendar year as its reporting period.

Due Dates

Annual reports are due to OLAW no later than the last day of the month immediately following the end of the institution’s reporting period.  Institutions using the calendar year as the reporting period must submit an annual report no later than January 31 for the preceding calendar year. 

Download the Annual Report

There are two options for using this sample document.

1. Complete the form on-line and generate a printable report,  Note, this is not a direct submission.
2. Print the form, complete it manually and mail it (HTML or MS Word - 85 KB). Click on one of the versions below to download the sample document for use as a template. 

MS Word (85 KB)
Rich Text Format (RTF - 149 KB)

Once signed by the Institutional Official and the chairperson of the Institutional Animal Care and Use Committee, the report should be submitted to OLAW by one of the following routes:

1. Fax (preferred): 301-915-9478
2. Convert the document to a PDF file and e-mail to; olawarp@mail.nih.gov
3. Mail, UPS, or FedEx to:

OLAW Division of Assurances
National Institutes of Health
RKL1, Suite 360
6705 Rockledge Drive
Bethesda, MD  20817  

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Sample Documents || Annual Report to OLAW
Animal Welfare Assurance || Semiannual Program Review
Semiannual Report || Animal Study Proposal || Tutorial

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