These pages summarize the Federal process relating to claims for compensation and leave. Throughout this information, "you" refers to a current or former Federal employee, "we" or "us" refers to the U.S. Office of Personnel Management, and "pay claim decisions" refers to decisions rendered on compensation and/or leave claims filed by current or former Federal employees.
Pursuant to the Legislative Branch Appropriations Act of 1996, most of the claims settlement functions performed by the General Accounting Office were transferred to the Director, Office of Management and Budget. See section 211 of Public Law 104-53, 109 Stat. 535. Subsequently, the Acting Director
delegated these functions to various components within the Executive branch in a determination order dated July 28, 1996. In summary, this order delegated to the Office of Personnel Management the authority to settle claims against the United States involving Federal employees' compensation and leave, deceased employees' compensation, and proceeds of canceled checks for veterans' benefits payable to deceased beneficiaries. Subsequently, Congress codified these changes through additional legislation. See Public Law 104-316, 110 Stat. 3826.
This authority was initially carried out by OPM's Office of General Counsel. However, on April 10, 2000, the adjudicative function was transferred to the Office of Merit Systems Oversight and Effectiveness (OMSOE).
Regulations pertaining to this function are found in CFR 178. Pertinent information in CFR 178 includes:
Content of claims. A claim shall be submitted by the claimant in writing and must be signed by the claimant or by the claimant's representative. While no specific form is required, the request should describe the basis for the claim and state the amount sought. The claim should also include:
- The name, address, telephone number, and facsimile machine number, if available, of the claimant;
- The name, address, telephone number, and facsimile machine number, if available, of the agency employee who denied the claim;
- A copy of the denial of the claim, issued by the employing agency; and,
- Any other information, which the claimant believes OPM should consider.
Agency submissions of claims. At the discretion of the agency, the agency may forward the claim to OPM on the claimant's behalf. The claimant is responsible for ensuring that OPM receives all the information requested in paragraph (a).
Administrative report. At OPM's discretion, OPM may request the agency to provide an administrative report. This report should include:
- The agency's factual findings;
- The agency's conclusions of law with relevant citations;
- The agency's recommendation for disposition of the claim;
- A complete copy of any regulation, instruction, memorandum, or policy relied upon by the agency in making its determination;
- A statement that the claimant is or is not a member of a collective bargaining unit, and if so, a statement that the claim is or is
not covered by a negotiated grievance procedure that specifically excludes the claim from coverage; and
- Any other information that the agency believes OPM should consider.
All claims under this section should be sent to the Program Manager,
Room 7671, Office of Merit Systems Oversight and Effectiveness, Office
of Personnel Management, 1900 E Street NW., Washington, DC 20415. Telephone
inquiries regarding these claims may be made to (202) 606-7948.