Oral Presentation (Section L)
In reviewing the requests for proposals (RFPs) for the application of acquisition reform principles, the following examples provide typical acceptable language for use in the sections identified. Use care in applying these sample statements since they may not be contractually sufficient for your specific situation. You may have to modify the language for your situation because of the type of contract, the phase of the acquisition cycle, and/or the type of system being procured. The names of actual programs have been removed from these samples. The prescriptive language in this section is under development.

SECTION L
a. After the solicitation closes, the government will schedule oral presentations by drawing lots. Oral presentations will be scheduled and begin within five working days after solicitation closing date. The government will advise offerors of the data and time for presentation of their Oral Technical Proposal. The late proposals rule (FAR 52.215-10, Late Submissions, Modifications, and Withdrawals of Proposals) will not be applied to the oral presentations. The government reserves the right to reschedule oral presentations at the sole discretion of the Contracting Officer.

b. Offerors shall bring no more than three representatives to the oral presentation, one of which shall be the Program Manager. The offeror's proposed Program Manager shall present the discussion of the technical approach, corporate experience, and management plan. Within these constraints, offerors shall have the option of selecting one of the three participants to make their firm's sample task presentation to the technical evaluation panel.

c. Total presentation time shall be no longer than three hours -- 90 minutes to address technical approach, corporate experience, and management structure and approach factors; 60 minutes to review the previously unidentified sample task factor; 30 minutes to respond to the sample task factor; and 30 minutes for questions and clarifications (will not count against presentation time). There will be a 15-minutes break after the 90 minute presentation of technical approach, corporate experience, and management structure and approach factors and a 15-minute break after the response to the sample task.

d. All offerors shall document the main point of the oral presentations on overhead transparencies and provide an original and three printed copies of the transparencies to the Contracting Officer as a part of the limited written technical proposal which is due to the Contracting Officer by the date and time prescribed on the solicitation. No more than 30 overhead transparencies may be used for the presentation. The original transparencies shall be given to the offeror for use during the oral presentation. Upon completion of the oral presentation, original transparencies shall be returned to the Contracting Officer. All printed copies must be legible. No other written documentation of the oral presentation will be accepted. No changes to this written documentation will be accepted at the time of oral presentations. Transparencies shall be prepared landscape style on 8 1/2 by 11 inch paper and can be prepared in any type face easily readable in an overhead projection presentation format. The offeror is responsible for providing a person (one of the three representatives) to flip the transparencies if it will not be done by the briefer.

e. At the completion of the 90-minute oral presentation, the government will pose a previously unidentified sample task/situation reflective of the requirements of this contract. The offeror will be given 60 minutes to review and prepare a response to the sample task. The offeror will then be given 30 minutes to explain its understanding, approach, allocation of resources, and overall resolution of the sample task as an example of its understanding of the general requirement of this contract. The offerors response to the sample task may be presented by any of the three representatives. If a contractor proposes more than one offer, the contractor will be given a different sample task in order to ensure that the sample task remains unidentified. This different sample task will also be reflective of the requirements of this contract.

f. In the oral presentation, the offeror shall provide the following in response to the sample task:

1. Understanding the Problem: The offeror shall demonstrate an understanding of the technical and operational problems involved in completing the Sample Task.

2. Technical Approach/Performance Plan: The offeror must describe how it intends to assure that the technical approach for the Sample Task is performed within the guidelines discussed in Section C.

3. Management Approach: The offeror shall demonstrate how his management structure will be flexible and responsive to meeting Sample Task requirements. Offeror shall demonstrate how flexibility is to be maintained in making work assignments for the Sample Task in order to make maximum use of available personnel and skill mix. The offeror shall describe the problems associated with and a proposed approach to managing problems associated with the Sample Task. The offeror shall demonstrate the relationship between the Program Manager and upper management to ensure adequate attention from upper management in resolving problems associated with the Sample Task.

4. Clarification of Oral Presentation Points. After completion of the oral presentation, the government may request clarification of any of the points addressed which are unclear and may ask for elaboration by the offeror on any point which was not adequately supported in the presentation. Any such interchange between the offeror and the government will be for clarification only, and will not constitute discussions within the meaning of FAR 15.610. The time required for clarifications will not be counted against the offeror's 3 hour time limit.