CFSP/APSR Toolkit: Tools for Developing an APSR for States

Tools for Developing an APSR for States

CFSP/APSR Reporting Schedule for States and Tribes (PDF - 24 KB) - Please note that 45 CFR 1357.16(b) specifically says:
The State and Indian Tribe must send the APSR and the CFS-101 to the appropriate ACF Regional Office no later than June 30 of the year prior to the fiscal year in which the services will be provided.

State Checklist for the Child and Family Service Plan (CFSP)/Annual Progress and Services Report (APSR) (PDF - 96 KB). Please note: This checklist was developed to help States ensure their APSR submission includes all required elements. Items on the checklist have been shortened; see the Program Instruction for a complete description. The item’s location in the Program Instruction is provided.

State Requirements for FY 2009 APSR - An APSR must include all of the information outlined on this page. Missing or incomplete information will result in the withholding of funds for the programs affected, until such time as approval can be granted by the Administration for Children and Families.

PI-08-03 - Summarizes the reporting requirements under title IV-B, subparts 1 and 2 and Section 477 of title IV-E of the Social Security Act, CAPTA, and Federal regulations at 45 CFR Part 1357 so that States may receive their allotments of Federal funds for fiscal year (FY) 2009 (subject to the availability of appropriations). (PDF - 141 KB)

Required Forms
The CFS-101 provides both a format and instructions for documenting the requirements of the annual report required for a five-year comprehensive Child and Family Services Plan (CFSP) in order for the State to receive funding.

CFS-101, Part I - Annual Budget Request for title IV-B, Subpart 1 & 2 Funds, CAPTA, Chafee Foster Care Independence Program (CFCIP) and Education Training Vouchers (ETV)

CFS-101, Part II - Annual Summary of Child and Family Services

CFS-101, Part III - -Expenditures for title IV-B, Subpart 1 & 2 Funds, CAPTA, Chafee Foster Care Independence Program (CFCIP) and Education Training Vouchers (ETV)

SF-269 - Financial Status Reports. The Long Form and Short Form are available for downloading.

Certifications - Attachment D, Assurances Addendum

Assurances Forms (See also PI-04-01: Assurances)

Programs Covered in the CFSP/APSR

Chafee Foster Care Independence Act of 1999 - Helps ensure that young people involved in the foster care system obtain the tools they need to make the most of their lives. They may have opportunities for additional education or training, housing assistance, counseling, or other services. (See also Foster Care Independence Act of 1999 (PDF - 192 KB).)
Child Abuse Prevention and Treatment Act, Amended by the Keeping Children and Families Safe Act of 2003 - Provides funding to improve State child protective service systems.
Title IV of the Social Security Act–Part B Child and Family Services - Provides funding to promote State and Tribal flexibility in the development and expansion of a coordinated child and family services program, and enable States to develop, establish, expand, and operate coordinated programs of community-based family support services, family preservation services, time-limited family reunification services, and adoption promotion and support services.
Title IV-B Subpart 1 Child Welfare Services - Provides grants to States and Indian Tribes for programs, including preventive intervention, directed toward the goal of keeping families together. In addition, reunification services are available to encourage the return of children who have been removed from their families.
Title IV-B Subpart 2 Promoting Safe and Stable Families (PSSF) - The goals of PSSF are to prevent the unnecessary separation of children from their families, improve the quality of care and services to children and their families, and ensure permanency for children by reuniting them with their parents, by adoption or by another permanent living arrangement. (See also Public Law 107-133 107th Congress.)

Consultation with Tribes

Title IV-B Subparts 1 and 2 of the Social Security Act: A Brief on Tribal Funding (PDF - 37 KB)

Additional Information to Support Successful CFSPs and APSRs

Definitions of Child Welfare Activities Allowed Under Title IV-B Subparts 1 and 2 (compiled from the Social Security Act and 45 Code of Federal Regulations) (PDF- 54 KB)

Information on Fiscal Requirements for a Grant Award

Cost Principles for State, Local and Indian Tribal Governments - 2 CFR Part 225 (formerly OMB Circular A-87) (PDF - 361 KB)

Child Welfare Policy Manual: IV-B: Use of Funds - Questions and answers from the Child Welfare Policy Manual on the use of title IV-B funds.

Terms and Conditions for FY 2008 - Terms and Conditions for Child Welfare Social Services Grant and Promoting Safe and Stable Families are available.

Historical Documents Regarding State CFSP/APSR Submittals - Each year a new Program Instruction is issued to inform States about the specific requirements of the CFSP/APSR for the upcoming year. Since requirements may be added through legislation, the Program Instructions clarify when new requirements are added and provide specific information about how to respond to the requirements. A review of historical documents may provide information about why certain requirements were added to the CFSP/APSR in a particular year.

National Child Welfare Training and Technical Assistance Network - There are seven National Resource Centers (NRCs) and AdoptUsKids funded by the Children's Bureau (CB), U.S. Department of Health and Human Services. All the NRCs provide free, onsite training and technical assistance (T/TA) to State and Tribal child welfare agencies focused on core areas related to the Child and Family Services Plans and the Child and Family Services Reviews.

Technical Assistance Plan - A suggested matrix is provided for States to begin to think about their technical assistance plan for the short and long term. The ACF Regional Office can offer suggestions and approval when required for utilizing Children's Bureau technical assistance providers. Technical assistance providers should always be consulted as plans are developed regarding their availability and for suggestions on the plan. (PDF - 43 KB) or (Word - 37 KB)

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