eOPF

The Offical Personnel Folder is a file containing records that covers a civilian Federal employee’s employment history.  The Office of Personnel Management (OPM) and the agency human resources (HR) offices use these documents to make decisions about employees’ rights, benefits, and entitlements throughout their careers.  

The eOPF is an electronic version of the paper OPF, providing Web-enabled access for Federal employees and HR staff to view eOPF documents. Agencies may also provide eOPF access to special investigators, helping to speed the investigation process and save agency resources.

All eOPFs are organized and stored in accordance with the Guide to Personnel Recordkeeping (GPR). The Guide is available for viewing at http://www.opm.gov/feddata/persdoc.asp. The eOPF provides a standard electronic solution to replace the paper storage of the OPF, eliminating the need for agencies to file, copy, fax, and mail personnel file documents.

The eOPF are stored electronically in a secure central repository, with role based security for access to the records.  The eOPF incorporates a comprehensive audit trail for all user activity.  Agencies HR and payroll systems provide an automated interface with eOPF,  and agencies can use the automated business processes to support HR review and approval efforts without paper. Since the eOPF includes the ability for simultaneous view of documents from different sites, it enables the employee and HR specialist to access the records at the same time. The eOPF frees HR resources from filing and pulling paper files to focus on more strategic value added services.

Paper records are subject to damage or destruction by fire or water. The eOPF electronic records are regularly backed up, and the eOPF provides disaster recovery in any type of continuation of operation situation.

Government requirements for data security are incorporated to globally address such issues as data access controls/permissions, PKI encryption of Web-enabled interfaces, and data delivery over the web.
Implementation of the eOPF solution is divided into four phases; Assessment, Conversion, Deployment and Production. At any given time, there are multiple agencies within each phase of eOPF, providing agencies with a unique advantage; the opportunity to collaborate with, and learn from similar experiences of, agency peers. Innovative technology solutions, leadership and the development of best practices have guided the eOPF program.

In addition to providing centralized system hosting and operational best practices for EHRI eOPF, EHRI also offers extensive customer support and implementation resources to guide Agencies during conversion and beyond.

Learn more about the key benefits of eOPF for Agency executives and HR specialists.

Select this link for the Master Forms List.