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INSTRUCTIONS FOR CJA FORM 24
INSTRUCTIONS
AUTHORIZATION AND VOUCHER FOR PAYMENT OF TRANSCRIPT
CJA FORM 24
Read these instructions carefully before completing the form. Accuracy
and thoroughness will aid in prompt payment of the claim. If possible,
use a typewriter to complete the form; otherwise, write legibly with a
ballpoint pen (preferably black or dark blue ink). If the form is system
generated, Items 1 through 11 will be preprinted on the form. If additional
space is needed to complete an item, attach a continuation sheet to the
form.
Item 1.
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CIR./DIST./DIV. CODE: This four-character court location code
is the circuit or district, and divisional office codes of the court where
authorization is given to procure the transcript. |
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Item 2. |
PERSON REPRESENTED: Give the full name of the person whom representation
is being provided (i.e., the person whom transcript services are requested).
Only one name should be entered in Item 2 "Person Represented." |
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Items 3-6. |
DOCKET NUMBERS: Provide the case file number or the miscellaneous
number of the case for which representation is provided. Enter the number
using the last two digits of the calendar year (YY), the sequential number
assigned by the court (NNNNNN), and the defendant number (DDD) if applicable.
Thus, the docket number format is YY-NNNNNN-DDD. Complete a separate voucher
for each transcript requested. Prorate the total transcript cost among
the cases when costs are shared or apportioned. Cross reference all related
claims for which costs are prorated or apportioned. |
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Item 7. |
IN CASE/MATTER OF (CASE NAME): In criminal cases, enter U.S.
vs Defendant's Name. If it is a multiple defendant case, give the case
cite as provided on the information or indictment (e.g., U.S. vs. Lead
Defendant's Name, et al.) If the person represented is not a defendant
(e.g. material witness), enter the first named defendant in the court's
recording of the case. If this is a civil case (e.g., habeas corpus), enter
the Name of the Petitioner vs. the Name of the Respondent and include
the respondent's title. If other than a criminal or civil case (i.e., miscellaneous
matters), enter "In the Matter of" followed by the Name of the
Person Represented. |
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Item 8. |
PAYMENT CATEGORY: Check the appropriate box that defines the
statutory threshold for this representation type. If "Other" payment category
is checked, specify the category within the scope of the Criminal Justice
Act (CJA). See paragraph 2.22 B(2), of the Guidelines for the Administration
of the CJA and Related Statutes (CJA Guidelines), Volume VII,
Guide to Judiciary Policies and Procedures. |
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Item 9. |
TYPE PERSON REPRESENTED: Check the box that categorizes the
legal status of the person represented. |
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Item 10. |
REPRESENTATION TYPE: From the list below, select the code that
describes the type of representation:
CC A defendant charged in a criminal case with an offense(s)
that is a felony, misdemeanor, or petty offense under the U.S. Code, or
an assimilated crime under a state code.
NT A new trial either directed from the court of appeals
on remand or as a result of a mistrial
MA Motion attacking a sentence (28 U.S.C. § 2255)
MC Motion to correct or reduce sentence (Fed. R. Crim.
P. 35)
HC Habeas Corpus, non-capital (28 U.S.C. § 2254)
BP Bail Presentment
WI Material Witness
WW Witnesses (Grand Jury, a Court, the Congress, a Federal
Agency, etc.)
PR Probation Revocation
PA Parole Revocation
SR Supervised Release Hearing
EW Extraordinary Writs ( Prohibition, Mandamus)
CH Mental Competency Hearings (see Chapter 313 of Title
18 U.S. Code)
PT Pretrial Diversion
EX Extradition Cases (Foreign)
OT Other Types (e.g., line ups, consultations, prisoner
transfer, etc.)
TD Appeal of Trial Disposition
CA Other Types of Appeals
AP Appeal From Magistrate's Decision |
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Item 11. |
OFFENSE(S) CHARGED: Cite the U.S. Code, title and section, of
the offense or offenses for which the person represented is charged. If
a death penalty case, cite the charge for which the death penalty is being
sought. If a civil matter, such as a capital habeas representation or motion
attacking sentence, cite 28 U.S.C. § 2254 or 28 U.S.C.§ 2255,
respectively. |
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Item 12. |
PROCEEDINGS IN WHICH TRANSCRIPT IS TO BE USED: Describe briefly
the nature of the proceeding or other purpose for which the transcript
is required (e.g., motion hearing, trial preparation, trial, appeal). |
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Item 13. |
PROCEEDINGS TO BE TRANSCRIBED: Describe specifically the type
of proceedings to be transcribed (e.g., preliminary hearing, arraignment,
plea, sentencing, trial, motions, parole or probation proceedings, state
court proceedings, deposition). For restrictions on trial transcripts,
see Item 14. |
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Item 14. |
SPECIAL AUTHORIZATIONS (services other than ordinary transcript):
The following services are permitted only if the judicial officer gives
special authorization (initialed by the judicial officer where required
on the form):
A. Apportionment of Transcript Cost. The Judicial
Conference has stated that the total cost of accelerated transcript services
should not be routinely apportioned among parties.
B. Types of Transcripts: note: All but ordinary transcript services, to be delivered within
30 days after receipt of an order, require special prior judicial authorization.
(1)Expedited -- to be delivered within 7 calendar days
after receipt of an order.
(2) Daily -- to be delivered following adjournment and prior
to the normal opening hour of the court on the following morning, whether
or not it is an actual court day. (3) Hourly -- ordered under unusual circumstances to be delivered
within 2 hours.
(4) Realtime Unedited Transcript -- to be delivered electronically
during the proceedings or immediately following adjournment.
C. Trial Transcripts -- In the absence of special prior authorization,
trial transcripts shall exclude the prosecution opening statement, the
defense opening statement, the prosecution argument, the defense argument,
the prosecution rebuttal, the voir dire and jury instructions.
D. Multi-defendant Cases -- According to Judicial Conference
policy, no more than one transcript should be purchased from the court
reporter on behalf of CJA defendants in multi-defendant cases. Arrangements
should be made for duplication of enough transcript copies, at commercially
competitive rates, for each CJA defendant for whom a transcript has been
approved. The cost will be paid from CJA funds. This policy does not preclude
the court reporter from providing copies at the commercially competitive
rate. In addition, the court may grant an exception to this policy based
upon a finding that application of the policy will unreasonably impede
the delivery of accelerated transcripts to persons proceeding under the
CJA. See paragraph 3.12C of the CJA Guidelines. |
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Item 15. |
ATTORNEY'S STATEMENT: The court-appointed counsel or the person
proceeding pro se under the CJA must sign and date the affirmation
statement, and print or type the signatory's name. Check the appropriate
box to designate your status as a CJA panel attorney, a retained attorney
whose client is unable to afford the cost of the transcript service, a
person who qualifies for representation under the CJA but who has chosen
to proceed pro se, or an attorney from a legal organization (bar
association, legal aid agency, or community defender organization not receiving
a periodic sustaining grant under the CJA). |
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Item 16. |
COURT ORDER: This order must be signed and dated by the presiding
judicial officer, indicating eligibility under the CJA. An additional court
order is not necessary to authorize procurement and payment for this service. |
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Item 17. |
COURT REPORTER/TRANSCRIBER STATUS: Check the appropriate box
that indicates the reporter's status. Generally, this information will
be provided by the court, the reporter, or the clerk. |
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Item 18. |
PAYEE'S NAME, MAILING ADDRESS AND TELEPHONE NUMBER: Print or
type the full name and mailing address of the payee. Provide the payee's
telephone number, including the area code. |
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Item 19. |
SOCIAL SECURITY NUMBER OR EMPLOYER ID NUMBER OF PAYEE: Provide
your Social Security Number (SSN) or your Employer Identification Number
(EIN) that you use to report earnings to the Internal Revenue Service (IRS). |
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Item 20. |
TRANSCRIPT COSTS: Cost per page for transcripts prepared by
official court reporters, contract court reporters, and transcribers of
taped proceedings may not exceed the rates in effect at the time the authorization.
Generally, persons proceeding under the CJA may receive only the original
or a copy of the transcript. Two lines for transcript costs have been provided
on the form to reflect that the page rate will vary depending upon whether
the party received the original or a copy, and that certain portions may
be provided at a higher rate for accelerated service. (If more lines are
needed to reflect these factors, attach an additional sheet and record
the information in the same format as on the form.) A page of transcript
shall consist of 25 lines typed on 8 -1/2 x 11 inch paper, prepared for
binding on the left side, with 1-3/4 inch margin on the left side and a
3/8 inch margin on the right side. Typing shall be 10 letters per inch.
Provide the page numbers for each segment of the transcript.
Note: Claim reimbursement for only the following expenses: (1)
Travel and subsistence of assistants who aid in preparation of daily or
hourly transcript, if authorized in advance by the presiding judicial officer;
and (2) Extraordinary delivery costs, such as courier services or express
mail (regular postage is not reimbursable). Specify and attach receipts
or other supporting documentation for expenses.
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Item 21. |
CLAIMANT'S CERTIFICATION: Generally, the person providing the
transcript services will sign this certification. However, if the transcript
has been paid for, the attorney can request reimbursement for the cost
on this form by signing the claimant's certification. In that event, the
attorney also must be listed as the payee in Item 18, and the information
required in Items 18 and 19 (SSN, payee's mailing address and telephone
number) should relate to the attorney. If the 1099 should be sent to the
attorney's Law Firm, indicate the TIN of the Law Firm or corporation and
the Law Firm or corporate name in Item 19.
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Items 22. |
CERTIFICATION OF ATTORNEY OR CLERK. The attorney's signature
in Item 22 verifies that the transcript was received. Clerks of court may
verify receipt on behalf of persons proceeding pro se, and on behalf
of all CJA parties in districts if the practice is authorized by local
rule of the court.
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Item 23. |
APPROVED FOR PAYMENT: After reviewing for reasonableness and
compliance with the CJA Guidelines, the presiding judicial officer
must sign and date the voucher
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Item 24. |
AMOUNT APPROVED. The amount approved for payment. |
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