PIC Demo-Dispo

PIC Demo-Dispo

This website outlines procedures to be followed to properly update data in PIC for removing public housing buildings and units from inventory. "Removals from inventory" include:

• Section 18 Demolition and Disposition ("demo/dispo")
• Public Housing Homeownership
• DeMinimis
• Eminent Domain, and
• Mandatory or Voluntary Conversions

We will also provide information about how to report "floating units" in mixed finance developments.

We will provide you with data and reference materials to help you understand and perform the required procedures.

For more detailed information about these types of removals from inventory, visit the Special Application Center web pages at http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.cfm

The new "Demo-Dispo" sub-module in PIC is designed to record all removals from inventory including all forms of demolition/disposition and homeownership. It is where:

1. HAs will apply to remove buildings and units from the public housing inventory by Demolition, Disposition, Homeownership, DeMinimis, Eminent Domain, and Mandatory Conversion,
2. The SAC will record its approvals of applications for removal, and then
3. HAs will record the actual dates of removals from the public housing inventory

For the next few months, we will be in a transitional phase from our former Integrated Business System (IBS) to the new PIC Demo-Dispo system for recording removals from inventory.

In September, 2002, the IBS was taken off line and the demo-dispo data in it was archived. In IBS, demo-dispo approval and removal data was recorded only in summary form at the development level. There was no detail in IBS about individual buildings or units. It recorded that "40 units" were to be disposed in development number "x" of but did not indicate which of the units in development "x" were the 40 to be removed. This was because IBS only recorded the total numbers of buildings and units for a development. The archived IBS demo-dispo summary data has been loaded into PIC for historical reporting purposes. PIC will now process all ongoing and future demo-dispo and homeownership activity at the level of specific buildings and/or units.

Many but not all previous inventory removals have been already accounted for in PIC.

• Some of these past removals could not be accounted for earlier and must be added at this time.
• Others may have been recorded incorrectly and must be corrected.
• Still others were approved for removal and are still in progress and must be recorded as finished.
• A few were recorded as finished without the date they were completed and must be amended to add that completion date.

As part of the transition to the new PIC Demo-Dispo submodule, HA and HUD staff need to work together to identify missing and inaccurate removal data and get it corrected. In accordance with PIH Notice 2005-12, PIC building and unit data will soon be used for all future Capital Fund and other PIH calculations and to do so it must be accurate.

Data corrections and updates will fall into the following categories:

1. Inventory changes that were approved in IBS before August, 2002.

1.1. Approval recorded in IBS, removal not started in IBS.
1.2. Approval recorded in IBS, removal partially completed in IBS.
1.3. Approval recorded in IBS, removal completed in IBS.
1.4. Approval and removal recorded in IBS, buildings and units still in PIC.

2. Inventory changes that were approved in PIC after August, 2002.

2.1. Approval recorded in PIC, removal not started in PIC.
2.2. Approval recorded in PIC, removal to be partially completed in PIC.
2.3. Approval recorded in PIC, removal to be completed in PIC.
2.4. Approval and removal need to be recorded in PIC, buildings and units not in PIC.

3. Inventory changes that were never formally approved by HUD.

3.1. Removed buildings and units are listed in PIC.
3.2. Removed buildings and units are not listed in PIC.

4. Approved removals recorded in PIC without completion dates.
5. Incorrect data recorded in IBS summary data.
6. Incorrect data recorded in PIC Demo-Dispo data.

Standard Spreadsheet - Files of Existing Data

Floating Units in Mixed Finance Developments

HUD Contacts

Field Office and SAC staff will be working with those PHAs where issues need to be resolved in order for the remaining data on units approved for removal or removed from inventory to be uploaded to PIC. Field Office And SAC staff will ascertain whether the units that were missing from PIC in September 2002 needed to be recorded in the inventory of public housing units as demolished or sold or were already recorded in IBS as demolished or disposed of and can be ignored here. Remaining units with addresses that are still missing from PIC will also be identified.

Reports

A set of MS-Excel spreadsheets, provided below, have been developed to assist PHAs to analyze their removals data and identify discrepancies and omissions.