Learn to Train
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Get to the Point
In First Things First : The Lost Art of Summarizing,” Professor Joe Kimble emphasizes the importance of a good opening sentence.
Richard Lauchman’s Plain Language: A Handbook for Writers in the U.S. Federal Government , includes a chapter on organizing ideas. He explains how to prepare the reader for what to expect by using summary statements, being precise on the subject lines of letters and email messages, and summarizing lengthy documents in one, up-front paragraph.
Use Active Voice
The European Commission’s Translation Service is running a “Fight the Fog” campaign, which includes many online resources for improving writing. In its Write Clearly booklet, Fight the Fog gives tips on changing passive voice to active by naming the agent of an action.
The Online Technical Writing Textbook includes a section on using graphics and tables when writing and explains how you can use tables effectively for much more than just showing numerical data.
Use Vertical Lists
The Online Technical Writing Textbook explains the value of using lists instead of traditional paragraphs. The site also includes guidelines for writing and formatting different styles of lists.