FBO: Federal Business Opportunities

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HQMBR0703 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-14. The provisions at 52.212.1, Instructions to Offerors/commercial, apply to this acquisition. The provisions at 52.212-2, Evaluation-Commercial Items, apply to this acquisition.

Offerors must be registered in the Business Partner Network?s Central Contractor Registration (CCR) database to be considered. You can register at the CCR website: http//www.bpn.gov.



Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items with its offer or they will be considered no responsive. References must be included with your offer. The clause 52.212-4, Contract Terms and Conditions?Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders?Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34.



EVALUATION CRITERIA: Bidders will be evaluated based on 1) Qualifications (minimum technical requirements listed within the combined synopsis/solicitation), 2) Past Performance, and 3) Pricing. A purchase order will be awarded to the offeror that poses the overall best value to the government price and other factors considered. The associated NAICS code is 721110 and the small business size standard is $5,000,000.00.



COMPLIANCE: ONLY HOTELS WITHOUT A CASINO WILL BE ACCEPTED.

The facility must comply with the American with Disabilities Act and be on the Hotel-Motel National Master List of FEMA/United State Fire Administration. Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines.



NOTE: Third party responses are welcome, however direct responses are preferable. Third party responses should also have a letter from the hotel confirming that the dates are acceptable and shall provide three (3) references with responses to this solicitation.



General Information: The Corporation for National and Community Service, a Federal Government Corporation, intends to award a contract to a qualified vendor to provide lodging, conference space, and meals for an AmeriCorps*VISTA Pre Service Orientation. It is expected that approximately 85-100 rooms will be needed throughout the year. These events will take place in the San Juan Area in the following dates:



February 12-15, 2007

April 23-26, 2007

August 27-30, 2007







The Corporation for National & Community Service is the federal corporation that administers the federal national service programs. Due to our status as a federal corporation, we will prefer rates which are within federal per diem for your area. Please go to the following website to see the per diem rates: http://www.gsa.gov/Portal/gsa/ep/home.do?tabId=0 Please include all associated costs in your proposal. We have tax-exempt status and will provide certification.



Please submit proposals in writing on letterhead. Proposal must be submitted in writing, by mail or fax, signed by a person authorized to negotiate on behalf of the offeror with the government and sent to the address in this announcement. You should include as part of the proposal the date that you need to have a contract in place. Please submit your best and final proposal as the selection will be based solely on the written proposals received.



Proposals should be submitted to: Corporation for National and Community Service, 1201 New York Avenue, N.W. Washington, D.C. 20525, Attn: Marilyne A. Brooks. Phone number is (202) 606-6981; fax number is (202) 606-3488 no later than 3:00 pm (EST), December 22, 2006. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest that you use USPS priority mail or a commercial overnight delivery service.



All proposed prices must be inclusive of all anticipated costs. For example, audio-visual rentals and the cost of food must include gratuity if applicable.



The bidder should provide the name of an on-site contact and any charges for on-site representation. The bidder should state if they have on-site parking and any costs associated with it. Note if there is a special daily rate for guests.



Services to be procured: Use of conference and banquet facility space and related services such as participant meals, rooms, and audio-visual equipment.



Dates: February 12-15, 2007; April 23-26, 2007 and August 27-30, 2007



Location: San Juan, Puerto, Rico (Only those vendors in the San Juan metropolitan area need to respond)



We anticipate 60-80 persons to be in attendance at each conference. (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers prior to the event.)



Sleeping rooms:

It is expected that up to 82 triple rooms OR 101 double rooms will be needed throughout the year. The rooms will be for 3 nights (check-in Monday-checkout Thursday). The beds can be twin or double but each person must have their own bed. If there are 3 to a room, we would prefer a sofa bed to a rollaway.



Typical setup/specifications for each of the three (3) activities will include the following:



Registration:

* Two (2) large covered tables set up in the assigned registration area or outside the main meeting room beginning at 10:00 am on Day 1 and remaining until the conference conclusion on Day 4 at 4:00 pm.

* A message board should be set up and left in the registration area throughout the duration of the conference.



Meeting Space:

* Day 1 (10:00 am-2:00 pm) one general session room with U Shape set up for fifteen (15) attendees.

* Day 1 (3:00 pm-9:00 pm) one general session room with round tables of 10 for a number of attendees between 60 and 80.

* Day 2 (8:00 am-9:00 pm) one general session room with round tables of 10 for a number of attendees between 60 and 80.

* Day 2 (8:00 am-5:00 pm) one breakout room with round tables of 8 for 30 attendees

* Day 3 (8:00 am-9:00 pm) one general session room with round tables of 10 for a number of attendees between 60 and 80.

* Day 3 (1:00 pm-5:00 pm) 1 breakout room with rounds tables of 10 for a number of attendees between 30 and 40)

* Day 4 (8:00 am-4:00 pm) one general session room with round tables of 10 for a number of attendees between 60 and 80.

* Day 4 (8:00 am-12:30 pm) one breakout room with round table of 10 for a numbers of attendees between 30 and 40.



Meals:

Day 1

* A.M. Break and Lunch for fifteen (15) attendees

* PM Break and Dinner for a number of attendees between 60 and 80.



Day 2-Day 3

* Full breakfast, AM Break, Lunch, PM Break, Dinner for a number of attendees between 60-80. Lunch only on Day 2 would include an additional 45 attendees. Times will be assigned.



Day 4

* Full breakfast, AM Break, Lunch, PM Break, for a number of attendees between 60-80. Times will be assigned.



Menus must be included in your proposal. Meals should be served in a room separate from the general session room. Day One will have a buffet lunch and dinner. Day Two will have buffet meals; Day Three will have sit down meals. Day Four will have a sit down lunch.



Equipment: Rental expenses for A/V equipment must be included in your proposal.



Day 1-Day 4 (8:00 am-9:00 pm)

* One (1) data projector and screen in general session room

* One sound system with handheld microphone in general session room



Day 2 (Breakout room 8:00-5:00 pm

* One data projector and screen



Miscellaneous: In submitting a bid, please present inclusive pricing. Only sleeping room rental, meeting room rental, and scheduled meeting costs for these guests should be included in your proposal. Guests will be responsible to pay for any incidental or personal expenses such as telephone calls, room service, etc.



Special requirements: All meeting rooms and at least 20% of sleeping rooms shall comply with the American Disabilities Act (ADA) requirements. At least 20% of each of the meals will be vegetarian or vegan.