The purpose of this amendment is to request the submission of offeror’s Company Overview, Mail Management Qualifications and Technical Capabilities in performing mail services. This information will be utilized to determine offerors technical acceptability. Offers that are received without this information will be deemed non-responsive and will not receive consideration for award. The closing date remains unchanged.
**Contractor's are required to acknowledge this amendment in the submission of quotation.**
The purpose of this amendment is to post answers to questions that were posed by interested parties. Based upon the Governments answers the Combined Solicitation and Line Item Structure has been changed (See below). Sample letters have been incorporated within this amendment.
**Contractor's are required to acknowledge this amendment in the submission of quotation.**
The purpose of this amendment is to extend the solicitation close date and time to Tuesday, September 16, 2008 11:00am Eastern Time. All other terms and conditions remain unchanged.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information include in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The Request for Quote Number/Reference Number is: OM-CNCS-08-BL0819. This solicitation and incorporated clauses/provisions are those in effect through Federal Acquisition Circular 2005-26 effective June 12, 2008. The solicitation incorporates by reference the following clauses and provisions: Federal Acquisition Regulation (FAR) 52.204-7; 52.212-1; 52.212-4; 52.223-6; 52.232-17; 52.232-25; 52.233-1; 52.233-3; 52.239-1; 52.243-1; 52.249-4; and 52.249-8.
The solicitation incorporates in full text the following clauses and provisions: 52.212-2; 52.212-3 52.252-2; 52.217-8; 52.217-9; 52.232-18; 52.232-19; 52.212-5; (The following clauses listed in 52.212-5(b) and (c) are included by reference: 52.219-6; 52.222-3; 52.222-21; 52.222-26; 52.222-36; 52.225-3; 52.232-34; and 52.222-41
**OFFERORS MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT FAR 52.212-3 WITH THE QUOTATION OR MUST HAVE AN ACTIVE ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (ORCA) RECORD.**
The Corporation for National & Community Service intends to solicit and award a single Firm-Fixed-Price, purchase order for one (1) Base Year and four (4) one (1) year options under Federal Acquisition Regulation (FAR) Part 12 and 13. This is a full and open (Unrestricted) set-aside. The North American Industrial Classification System (NAICS) code for this requirement is 561431.
Evaluation for award shall be Lowest Cost Technically Acceptable. The Government reserves the right to award the contract based on initial offers received, without discussions or negotiations of such offers. Therefore, it is important that each offer fully address the requirements stated in this combine solicitation
**OFFERS MUST INCLUDE YOUR DUNS NUMBER, CAGE CODE, AND TAX PAYER IDENTIFICATION NUMBER (TPIN) IN YOUR RESPONSE TO THIS REQUIREMENT.**
This Requirement is for:
CLIN 0001 – MAILING SERVICES (BASE YEAR)
(SEE STATEMENT OF WORK)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: $___________
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: N/A (NOT-TO-EXCEED)
CLIN 0003 – MAILING SERVICES (OPTION YEAR ONE)
(SEE STATEMENT OF WORK)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: $___________
CLIN 0004 – ALLOWABLE REIMBURSABLE COST ITEMS (OPTION YEAR ONE)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: N/A (NOT-TO-EXCEED)
CLIN 0005 – MAILING SERVICES (OPTION YEAR TWO)
(SEE STATEMENT OF WORK)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: $___________
CLIN 0006 – ALLOWABLE REIMBURSABLE COST ITEMS (OPTION YEAR TWO)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: N/A (NOT-TO-EXCEED)
CLIN 0007 – MAILING SERVICES (OPTION YEAR THREE)
(SEE STATEMENT OF WORK)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: $___________
CLIN 0008 – ALLOWABLE REIMBURSABLE COST ITEMS (OPTION YEAR THREE)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: N/A (NOT-TO-EXCEED)
CLIN 0009 – MAILING SERVICES (OPTION YEAR FOUR)
(SEE STATEMENT OF WORK)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: $___________
CLIN 0010 – ALLOWABLE REIMBURSABLE COST ITEMS (OPTION YEAR FOUR)
Quantity: 1 Unit of Issue: Lot Unit Price: N/A Total Price: N/A (NOT-TO-EXCEED)
Document Processing and Mail Services
Statement of Work
Executive Summary
The Corporation for National and Community Service (the Corporation, or CNCS) was created by the National and Community Service Trust Act of 1993 to engage Americans of all ages and backgrounds in service to their communities. Through its three main programs - AmeriCorps, Learn and Serve America, and the National Senior Service Corps - the Corporation provides a broad range of opportunities for Americans to serve their communities and ultimately, the nation's challenges in the areas of education, public safety, human needs and the environment.
The Office of the National Service Trust (the Trust) issues educational awards to individuals who successfully complete a term of service in an AmeriCorps program and makes payments on their behalf. The Trust is responsible for processing thousands of documents each year associated with the disbursement of payments to financial and educational institutions. The volume of these documents has increased substantially each year with the enrollment of additional AmeriCorps members in the Trust and the increase in the number of disbursements each year.
In order to better manage the delivery of paper documents, improve processing time and ultimately improve customer service, the Corporation seeks a quality contractor to provide first class mailing services.
Scope of Work:
The contractor shall provide first class mailing services. The contractor shall print, insert, sort, and transport the pieces to the post office and mail those items by first class mail. The contractor shall provide all materials, unless the Corporation stipulates otherwise [the Trust orders some envelopes], and shall pay for postage. The contractor shall work with the Corporation to establish these mailing routines.
Deliverables:
The successful contractor shall provide monthly reports to the requirements office on the volume and disposition of the mail processed and mail rejected due to erroneous addresses.
Below are descriptions of these documents and an estimate of the number processed each year:
The documents to be processed and mailed on behalf of the Trust are:
1. Voucher Package at the time of Award
2. Voucher Package following Payment
3. Vouchers on request
4. Form 1099-MISC
5. VISTA W-2
6. Special mailings
Voucher Package at the time of Award is mailed to AmeriCorps members when the award is granted. This page document provides the current account statement and various letters for future payments. Approximately 14,700 of these documents are mailed annually (58,800 Sheets).
Voucher Package following a Payment is sent to AmeriCorps members when some account activity, such as a payment or refund, occurs. This four page document provides the current account statement and forms for future payments, if any balance remains. A zero award balance creates a one-page document (approx. 50%). An account statement occasionally generates an extra page due to the frequency of payments. Approximately 11,500 of these documents are mailed annually (up to 28,750 sheets).
Vouchers on Request: Voucher packages are mailed to members on request (approx. 5 pages). Approximately 5,000 are received annually. (25,000 sheets)
Form 1099-MISC is a federal tax form. This two page document includes a letter containing tax information. Approximately 50,000 of these forms are mailed annually (46150 sheets in January 2008).
Form W-2 is a federal tax form mailed to VISTA members at the beginning of each calendar year. This is a one page document. Approximately 12,000 forms are mailed annually.
Special mailings: the Corporation may authorize a special mailing as needed, its composition to be determined at that time.
The contractor shall have an electronic based system that is capable of retrieving, recording and mailing a large volume of documents; that is capable and flexible enough to manage various types of documents and forms; that has the ability to provide monthly statistical production reports and information on rejected mail; and that can perform a comprehensive zip code edit. Documents with faulty addresses shall not be mailed out, and shall be returned to the Trust.
The Operating Environment - Hardware/Software
The Corporation currently operates in a mixed network environment. The Headquarters network is almost entirely Windows NT. Microsoft office XP is the standard office automation software used as the desktop operating system and Windows NT as the network operating system. The Trust uses an Oracle database system and Microsoft Windows NT. Electronic files are transferred weekly or as needed. The Contractor’s hardware and software must be compatible with the Corporation's computer environment. The contractor must work with the Corporation's Office of Information Technology (OIT) to create the required configurations for transmittals.
SUBMISSION OF QUOTES:
The Corporation for National & Community Service recommends that all quotations be sent via overnight carrier, hand carried to the Corporation, or sent electronically.
All U.S. Postal Service deliveries are x-rayed, radiated, and scanned, which could delay or damage packaged materials.
Please send all quotations to the following address:
Corporation for National & Community Service
Attn: Brandon Lorthridge (Suite 8403B)
1201 New York Avenue, NW
Washington, DC 20525
All electronic quotations should be sent to the following email address:
blorthridge@cns.gov
Please reference the Solicitation Number/Reference Number in the Subject Line.
The Contractor shall verify receipt of all electronic documents.
FAXED QUOTATIONS WILL NOT BE ACCEPTED
THIS COMBINED SOLICITATION WILL CLOSE ON SEPTEMBER 16, 2008 AT 11:00AM EASTERN TIME
QUESTIONS: (Period has ended)
(1) All questions shall be addressed to the Contract Specialist at the following email address: Brandon Lorthridge – blorthridge@cns.gov
Please send all questions via email. Questions will not be taken or answered over the phone or by fax. Please include the Request for Quotation (RFQ) Number in the subject line. Once questions are compiled they will be answered and posted to Federal Business Opportunities.
(2) Questions will be permitted from August 26, 2008 to September 2, 2008. Questions submitted after September 2, 2008 at 11:00am Eastern Time shall not be answered
Added: Sep 26, 2008 10:25 am
This is in reference to Solicitation Reference Number: OM-CNCS-08-BL0819 for Mail Services for VISTA in Washington, DC.
An award (CNSHQ08P0114) was made effective on September 29, 2008 to Brightkey, Inc. to satisfy the Government’s Mailing Services requirement.
The offer accepted by the Government is as follows:
Name and Address of Successful Offeror:
BrightKey, Inc.
9050 Junction Drive
Annapolis Junction, MD 20701
Award Value: $82,381.30 (Base year and four one-year options excluding the allowable reimbursable cost line items).
Please consult the list of document viewers if you cannot open a file.
Copy of combined synopsis
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
