This section provides instructions and guidance on how to use the Projected Positions System (PPS), as well as quick help to users when submitting an entry.
Instructions and Guidance for Posting a Position
Please read the following information carefully.
Only authorized agency users may have access to the PPS. Agency PMF Coordinators automatically have access using their individual UserID and Password. Other agency users may be granted access by their Agency PMF Coordinator. The Agency PMF Coordinator can register PPS users online from the "Agencies/Agency Coordinators" page by selecting the "Add Users For Projected Positions System" link.
As a security measure, each PPS user will be required to select a new password at the beginning of the calendar year. Also, non-Agency PMF Coordinator UserIDs will expire after six months of non-use.
Agencies may enter their projected positions in the PPS anytime throughout the year. Entries will remain posted until removed by the agency.
Agencies may continue to submit new entries or may edit or remove existing entries as needed throughout the year. To maintain a viable, active site, with up-to-the-minute information available to Finalists, agencies need to delete positions from the website as they are filled, and add new positions as they become available.
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PPS Features
There are five options on the system menu:
- Add/Edit Description of Office where Position is Located
- Add/Edit Position
- Delete Position
- Select a Sub-Agency to Edit
- Logout of PPS
(1) Add/Edit Description of Office where Position is Located will allow you to enter or change the information that describes the office where your position is located. Once a description has been entered, it will be displayed each time you enter a new position for that office. You may edit displayed information at any time; however, all changes to the "Description" will affect the office description for all positions in that office.
There are two items on the Add/Edit Agency Description screen. Agency Description allows you to describe the office in which the position is located. If this description was previously entered, it will be displayed in the text box. You may edit the information. If you are entering a position at the agency or sub-agency level, it is mandatory that you describe the mission of the agency or sub-agency. If you are entering data at the division or sub-division level, these descriptions are optional. Agency Guidance allows you to add guidance information for Finalists to follow when applying for your position; e.g., how PMFs should contact your office; what information they should send; when and to whom/where it should be sent, etc. This field is optional.
(2) Add/Edit Position has two buttons on the screen. Use Add A Position to add a new position to the PPS. Selecting "Add A Position" will move you to the "Add New Position" screen where you will be able to enter the data for that position. Completion of each category is required. Use Edit this Position to change information for an existing position (e.g.; in the Projected Number of Positions field, you may have listed 3 positions available, and now you want to change that number to 1 because 2 positions have been filled); you would select the position to be edited from the drop-down list and select the "Edit this Position" button, which will move you to the "Edit Position" screen.
An explanation of each of the fields and buttons on the Add New Position and Edit Position screens follows. All fields are mandatory.
- Position Title: Select a title from the list displayed in the drop-down box.
- Job Type: Select the category that defines the position. More than one category may be selected; (e.g., a Human Resource Specialist position may be in the Human Resources/Labor Relations/Employee Development category and in the Administration category).
- Projected Number of Positions: Type in the number of positions available under this job entry. If it is possible the number may increase, check the box which indicates additional positions may be available.
- Location: Select the button to go to another screen to enter the City and State where the position is located. More than one location is permissable.
- Contact Information: List at least one contact, but no more than two contacts.
- Description of Position: Describe the duties of the position, limiting the description to 20 lines. Also, be sure to edit for accuracy.
- Background Investigation Requirement: Is a background investigation required for this position? Please check "Yes" or "No". If Yes, select one of the following four options: SF 85, SF 85P, SF 86, or an agency-specific form/other (that the posting agency would need to provide to the Finalist upon position confirmation).
- Agency PMF Coordinator: This information will be automatically displayed from the coordinator's profile, based on the coordinator's information captured during registration.
- "View Entry" button: This button allows you to view the entry you have just entered as it will appear on the PPS. You can make changes to your entry by using your browser's BACK button.
- "Save and Return Later" button: This button allows you to leave the system and return to the position at a later time. The position will not be submitted for approval. This feature provides you with the option of editing or deleting the position prior to its submission for approval.
- "Submit for Approval" button: This
button submits the position to the PMF Program Office for
approval and an email will also be sent to the Agency PMF
Coordinator for review. At this point, the entry will not
be available for further editing until it has been approved by
the PMF Program Office.
If you would like to add an item to a drop-down box, please contact the PMF Program Office by email at PMF@opm.gov, stating your request.
PMF NOTE: PMFs needing to update their personal contact information should utilize the "Information Worksheet", located on PMF website's "Forms" page.
As an additional security measure, each entry submitted to the PPS is reviewed by the PMF Program Office prior to posting to the PMF website. PLEASE ALLOW THREE BUSINESS DAYS FOR THIS REVIEW PROCESS TO OCCUR. Questions pertaining to your entry will be directed to you for resolution.
NOTE: Federal agencies are responsible for entering, editing and deleting projected positions and maintaining up-to-date position information in the PPS. The PMF Program Office reviews submitted agency position entries, prior to posting on the PMF website, within 3 business days of agency entry. Agencies may cancel projected positions without notice. Agency PMF Coordinators will be forwarded a copy of their submission once it is approved.
(3) Delete Position allows you to remove a posted job entry from the PPS. Select a position from the drop-down list and then select "Delete This Position". This will take you to the "Delete Position" page, which shows the information for the position. Verify that it is the position you wish to remove, then select the "Delete and Return to Menu" button. Upon submission, the position will no longer be viewable on the PPS, but is still available for your future editing.
(4) Select a Sub-Agency to Edit allows you to move to an agency/division below your highest authorized level; e.g., if you are authorized to enter positions at the Department level, you will be able to add/edit/delete positions for all levels listed below your Department (agency, sub-agency, division, and sub-division); if you are authorized to enter positions at the Division level, you will be able to add/edit/delete positions at the division and sub-division levels.
(5) Logout of PPS logs you out of the system and returns you to the PMF website.
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Quick Help and FAQs
- Avoid using navigation buttons (GO, BACK, FORWARD, REFRESH, and STOP) on your browser's toolbar, and use only the navigation buttons provided on the application unless indicated otherwise.
- Frequently Asked Questions:
Q: Does it matter if I type my entries in uppercase or lowercase?
A: No, you may use either uppercase or lowercase or a combination of both.
Q: What happens if I lose my Internet connection?
A: If, for some reason, your Internet connection is dropped, you can log back into the system through the PMF website using your User ID and Password.
Q: Can I save my PMF Projected Positions entry and come back to finish it later?
A: Yes, you can stop working on your submission at any time. The information you have entered up to the last "Save and Return Later" button will be saved. To return to your PMF Projected Positions entry for completing or correcting it, log back into the system through the PMF website.
- Getting Help:
If you have questions or need help navigating through the PMF Projected Positions System, please contact the PMF Program Office by email at PMF@opm.gov.
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Browser Requirements
The following browsers are compatible with the PPS.
- Netscape 4.0 or higher
- Internet Explorer 4.0 or higher
Password
If you have lost or forgotten your password or you believe your password may have been compromised, please send an email to the PMF Program Office at PMF@opm.gov to request a
new password.
Reporting Problems
If you encounter difficulty in entering information to the PPS, or if you have a technical question regarding this system, please send an email to the PMF Program Office at PMF@opm.gov. If you would like to add information to the drop-down boxes you may contact the PMF Program Office at the above email address.
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