 Reporting Requirements - Priority Area 1
Grantees will be required to submit program progress and financial reports (SF-269 found at http://www.acf.hhs.gov/programs/ofs/forms.htm) throughout the project period. Program progress and financial reports are due 30 days after the reporting period. Final programmatic and financial reports are due 90 days after the close of the project period.
Program Progress Reports: Semi-Annually
Financial Reports: Semi-Annually
The progress report narrative should be no more than 10 pages in length. Schedules and other attachments are not included in this page limit. To the extent possible, outcome, output, demographic, and other quantifiable data should be presented in chart or table form.
Progress Report Content:
ORR is particularly interested in the following information as part of the semi-annual progress reports. Grantees are encouraged to provide this information for each reporting period as well as on a cumulative year-to-date basis:
- For each objective, describe the activities occurring during the reporting period.
- For each of the expected results and benefits, report the outcomes (benefits or changes realized by a client or population as a result of participation in program activities), indicators used, data sources, and data collection and analysis methods.
- Report outputs (units of service provided, participants served or resources developed) including the total number of unduplicated clients served and the number of clients served by type of service. Provide demographic data for clients including age, gender, ethnicity, legal status (asylee, refugee), employment status, and type of torture suffered. The average length of treatment and other program-specific outputs are also of interest.
- Projected timeline and progress to date. Cite reasons for any changes in timeline.
- Lessons learned during this period of project activity. Describe how this learning will be applied to continued project work.
- Challenges encountered during the reporting period. Plans for addressing the identified challenges.
- Plans for the next period of project activity. Cite any changes in the schedule of activities.
- Sustainability efforts including funding diversification and the development of sustainable resources such as tools, expertise, training curricula, programs, pro bono services, and other in-kind contributions.