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| Exhibition |  |
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Rates for open non-modular space of size
3Mx3M (unit) should be INR 75,000. The exhibition brochure and booking form are now available.
List of Exhibitors
Interested companies may
contact Terms & Conditions Definitions In these Terms
and Conditions: The word
'EXHIBITOR' means the person, company, firm or other organisation to
whom space at the Exhibition has been allocated by the Organisers
and, in relation to any term or condition, shall include employees,
contractors, sub-contractors, servants, agents, licensees or invitee
of the Exhibitor. The word 'EXHIBITION' means 'EXHIBITION of the
18th PVSEC Conference & Exhibition. The word
'ORGANISERS' means PVSEC Organising
Committee’ 1.Allocation of
Booth Space Application for
booth space must be made on the Booth Application Form provided by
the Organisers. Applications will be dealt with in strict order of
receipt save that in the event of a conflict regarding space or
other imperative conditions (including without limit a need for the
utilities’ services), the Organisers shall have the right to
allocate space to the Exhibitor, re-arrange the floor plan, and/or
relocate any booth at any time before or during the period of the
Exhibition. The Organisers shall reserve the right to refuse any
application. The Booth Application Form must list all firms being
represented by the Exhibitor. The Organisers undertake to give the
fullest sympathetic consideration to the interests of the Exhibitor
provided that any question arises which is not provided for within
the terms of these Terms and Conditions. The Organisers' decision
must be accepted as final.
Upon the issue by the Organisers of their Confirmation
of Booth Application (which allocates the booth space to the Exhibitor) a
contract shall be made for the booth space so allocated between
the Organisers and the Exhibitor whose entire terms shall be contained
in these Terms and Conditions, the Booth Application Form,
the Confirmation of Booth Application as issued by the Organisers
(which the Organisers may amend from time to
time). 2.Charges For
Booth Space
The charge for
booth space is calculated on the basis of a minimum of 9 square
metres. The price per square metre as indicated is exclusive of
service tax which is at present 12.36% as shown on the Booth
Application Form and in the Exhibition Infondirmation. Additional
requirements may be obtained on request to the Organisers and will
incur additional charges. It is essential that the Organisers be
advised of these requirements as early as possible and not later
than 31st December, 2008. 3.Payment For
Booth Space The Exhibitor
shall pay the total cost of the booth(s) allocated within
31st December 2008 . If the invoice is not paid by this
date the Organisers may re-allocate the booth space to another
Company without any liability to the Exhibitor.
Payments must be
made by bank transfer in Rupees. All the Organisers’ charges are
exclusive of any applicable Value Added Tax, for which the Exhibitor
shall be additionally liable. The Organisers
shall have the right to refuse to permit the Exhibitor to occupy or
use the booth until all sums due to the Organisers from the
Exhibitor have been paid. 4.Cancellation
or reduction of space Notice of
cancellation of allocated booth space must be given to the PVSEC18
Exhibition Committee in writing at the address on the Booth
Application Form. A cancellation charge of 20% of the total charge
for the booth will be made and a refund of any charges already paid
in excess of this amount will be made to the Exhibitor. (Same) The Exhibitor
will be liable to pay the full charge for the booth space if notice
of cancellation is received after 31st December
2008. 5. Alteration to
Booth Space The Organisers
shall be entitled to alter the layout if, in their opinion, this is
in the general interest of the Exhibition.
6. Rental of a
booth and its use Rental includes
the following equipment: 3 side panels, plus a fascia featuring the
Exhibitor’s company name and the following standard furniture: 1
table, 2 chairs, 3 spotlights,1 electric socket, booth carpet, 1
Waste Bin. The organiser commits to rent the booth and the furniture
for the period and at the conditions stipulated in these “Terms and
Conditions”. The fixing of
display material to the booth will be permitted only by methods laid
down by the Organiser. No nails, screws or other fixtures may be
driven into any part of the Exhibition building, including floors,
nor any part of the exhibition building be damaged or disfigured in
any way. Should any damage occur, the Exhibitor responsible shall be
liable for reparation charges incurred. 7. Occupation of
a booth The Exhibitor,
his servants, agents and employees may enter the exhibition area for
the purpose of erecting and preparing its exhibit during the set-up
day as follows: Saturday 17th January 2009
from 09.00 to 18.00 hrs. All booths must
be complete and ready for the Exhibition opening by 10.30 hrs on
Monday 19th January 2009. In case of an Exhibitor failing to take
possession of his allocated booth, the charges for such allocated
booth will nevertheless remain due to the Organizer. The Organizer
shall have the right to refuse the Exhibitor to occupy or use the
booth until all sums due to the Organiser by the Exhibitor have been
paid. The Exhibition will open on
Monday 19th January 2009 from 10.30 to 19.00 hrs, Tuesday 20th
January 2009 from 08.30 to 18.00 hrs, Wednesday 21st January 2009
from 11.00 to 19.00 hrs, Thursday 22nd January 2009 from 11.00 to
19.00 hrs and Friday 23rd January 2009 from 08.30 to 14.00 hrs.
Booths must be open for viewing and staffed during these
hours. The Exhibitors shall remove
by 16.00 hrs on Friday 23rd January 2009 from the exhibition area
all exhibits, displays, booth fittings, materials and other things
brought to the exhibition area by the Exhibitor. Removal of exhibits
and dismantling of booths may not commence until the official
closing time of 14.00 hrs on 23rd January 2009.After the
installation of a display, all empty shipping crates and/or other
containers must be labelled, removed and stored outside of the
exhibition area. Gangways must be
kept clear and free for passage and must not be littered or
obstructed. All movement of
and fixture to the booth panels hired by the Organiser must be
carried out by the contractors appointed by the
Organiser. All electrical
installations and connections must be carried out by the contractors
appointed by the Organiser. Exhibitors
shall, after the closure of the Exhibition, return the booths and
their respective furniture in the same condition as they received
them, except for normal wear and tear. In case of damages the
Organiser reserves the right to proceed to all necessary repairs and
bill the occupant of the damaged booth. 8. Freight and
Transport- shipment of exhibits The arrangement
and payment for transporting goods to and from its exhibition booth,
custom clearance, receiving, decorating, storing and removing its
exhibits are entirely the responsibility of the Exhibitor. In case
of failure to do so, the Exhibitor agrees to pay for such additional
costs as may be incurred.
Freight forwarding transportation and handling will be available through
the official agent. Exhibits must be addressed to the appropriate
booth of the exhibiting company at the Exhibition Hall. Exhibits must
not be delivered to the venue before the time and date specified in
the T&C above. Full details of the requirements for customs
clearance and bonding formalities are available from the official
agent. 9.
Storage There is no
provision for storing material at the exhibition venue prior to the
Exhibition. Exhibitors are strongly encouraged to make the necessary
arrangements with their forwarding agent or with a storage handling
company. 10. Contractor
services Where an
official contractor has been designated to perform services,
including but not limited to shipping, storage and delivery,
furniture rental, cleaning and audio-visual services, no Exhibitor
or representative shall contract for such services with other party
than the said official contractor. The Organiser assumes no
responsibility or liability for any of the services performed or
materials delivered by the contractors. 11. Third
party’s rights The Exhibitor
warrants that the exhibits do not in any way whatsoever violate or
infringe any third party’s rights including trade mark, copyrights,
designs, names and patents whether registered or otherwise, and
agree to fully indemnify the Organiser and its agents and
contractors against all costs, expenses and damages arising from any
third party’s claim infringement by the Exhibitor and/or the
Organiser of such third party’s rights. 12. Fire
regulations All materials
used for building, decorating or covering booths or displays must be
of non-flammable material. The Exhibitor must comply with all
instructions given by the relevant authorities to avoid the risk of
fire or any other risk. 13.
Insurance Exhibitor shall
carry out its own insurance; the Organiser assumes no responsibility
for the safety of the properties of the Exhibitors, its officers,
agents, employees or visitors from thefts, damages by fire, accident
or any other cause whatsoever. The Exhibitor shall adequately insure
all exhibits or any other property brought to the premise of the
Exhibition in the joint names of himself and the Organiser on a full
“all risks” basis for a sum insured equivalent to the full value of
all their exhibits and any other property brought to the Exhibition.
The Exhibitor shall provide the Organisers with satisfactory
evidence that adequate insurance is in
force. 14. Bankruptcy
or liquidation In the event of
an Exhibitor becoming bankrupt or entering into liquidation other
than for the purpose of reconstruction or amalgamation, or having a
Receiver appointed, the Organiser shall be at liberty to terminate
forthwith the contract with such an Exhibitor, and all sums paid by
the Exhibitor under the contract shall be
forfeited. 15. Savings
clause All matters not
addressed in these Terms and Conditions shall be subject to the sole
discretion of the Organiser. 16.
Liability Information
given by the Organiser about the Exhibition is accurate to the best
of its knowledge but does not constitute any warranty or
representation by the Organiser and therefore any mistake or
omission will not entitle the Exhibitor to cancel his booth
booking. The Organiser or
its employees or agents shall have no liability for any damage, loss
or injury to the property or body or life of the Exhibitor or its
dependants unless said damages, losses or injuries are intentionally
and directly caused by the Organiser or its
employees. 17. Compliance
with regulations The Exhibitor
shall abide by the rules and regulation of the exhibition venue
which are deemed to be integral parts of and incorporated into these
Terms and Conditions. In the event of conflict between the
provisions of such rules and regulations and these Terms and
Conditions, these Terms and Conditions shall
prevail. 18. Additional
rules and regulations These Terms and
Conditions contain the entire agreement between the Organiser and
the Exhibitor and may not be changed orally, but only in writing
signed by a duly authorised representative of the Organiser. An
Exhibitor’s terms and conditions of purchase or other terms and
conditions shall not apply to this
order. 19. Governing
Law and Jurisdiction If any provision
of this agreement is determined to be invalid or contrary to any
existing or future law, statute or ordinance of India, such
invalidity shall not impair the operation of or affect any other
provisions hereof which are valid, and the invalid provisions shall
be construed in such manner as shall be as similar in terms to such
invalid provisions as may be possible, consistent with applicable
law. This agreement shall be governed by and construed in accordance
with Indian law and the parties hereby irrevocably submit to the
jurisdiction of the Indian courts.
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Online Registration is closed, kindly register via offline or at the venue. Early Bird Registration extended till 7th Jan. 2009 | |