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Standard Operating Procedure Table of Contents
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Purpose
To obtain an exception to grant regulations,
policies, or procedures when highly beneficial
to either NIH or a project's scientific goals or fiscal stewardship.
Procedure
Grantees submit the following types of requests to their grants management specialists: 1) deviations to NIH regulations,
policies, or procedures (from here on referred to as "policy") or 2) waivers to NIAID
policy.
Single-case deviation -- an exception to NIH policy involving a single grant or case or multiple
grants responding to a request for applications. Examples include:
Class deviation -- an exception to NIH policy involving multiple grants or a group of grants awarded
under an ongoing program with multiple receipt dates. These grants have routine terms and conditions of award. Examples include:
Waiver -- an exception to NIAID policy. Examples include:
- Change of institution during a no-cost extension.
- Approval of a third no-cost extension.
Grantees
- Business officials submit deviation and waiver requests in writing to the grants specialist for consideration.
Program Officers
- Create a request that states the rationale for deviating from a
policy and the unusual circumstances
that justify it.
- Address why a deviation is necessary
to accomplish the scientific goals or fiscal stewardship of the project
or how it will benefit NIH.
- Send your request to the grants
management specialists.
Grants Management Staff
- Grants management specialist reviews the request and prepares an email using the standard template and forwards to the GMP division coordinator.
- Division coordinator reviews the request and forwards it toContact for NIAID Staff for approval or disapproval.
- For waivers and single-case deviations from NIH policy, Contact for NIAID Staff approves or disapproves requests. Other types of deviations require higher level approvals.
- Grants management specialists email the grantee with a copy to the program officer and division coordinator stating whether a request is approved. If required, revise the Notice of Award.
- Grants management specialists take appropriate actions following the approval of a deviation or waiver and document the approval process and rationale
in the electronic grant file.
- Read GMP's Policy Deviations and Policy Waivers SOP for more staff responsibilities.
Contacts
Grantees with questions should contact the appropriate program officer or grants management specialist listed on their Notice of Award. For more information, see Contact Staff for Help.
Staff, see GMP
Assignments by Geographic Region and Program Code for the appropriate
GMP specialist.
Contact for NIAID Staff
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
NIH Grants Administration Manual, Chapter
4.1.03.203 - Applicability
Single-Case
Deviation from PHS/NIH Policy, OER Policy Announcement 1997-02. |