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Standard Operating Procedure Table of Contents
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Purpose To enable grantees
that do not have automatic carryover to
use unexpended prior year grant funds in a current budget
period.
Procedure
Grantees
- Request approval in writing from NIAID to carry over funds
from a prior budget period for the following mechanisms unless automatic
carryover of authority is indicated on the award:
- Limit carryover requests to actual needs for the
current budget period. Subsequent needs will be considered in
future budget periods.
- Financial
status reports (FSRs) must be submitted and accepted in
a timely manner in order for NIAID to consider carryover requests.
For more information on items needing NIAID approval, see the Prior
Approvals for Post-Award Grant Actions SOP.
Principal Investigators
Grants Management Staff
- You have 30 days from the time you receive all of the required documents to complete the carryover request.
- Verify that the unobligated balance on the financial status report
is equal to or greater than the carryover request.
- Review the electronic grant file for any previous requests. Compare current requests
to previous requests to eliminate any overlap. If there is a pattern
of not spending money or requesting carryovers, it may indicate that
the grant is overfunded, the carryover is not necessary, and the
future year commitments may need to be reduced.
- Review a grantee's request for reasonability, and send a copy
to the program
officer for review.
- If both you and the program officer approve a request, issue a revised Notice of Award to reflect the carryover.
- If either the program officer or you do
not approve, email the grantee indicating the reason.
- Upload the request to the electronic grant file.
For more details, read GMP's Carryover
of Unobligated Funds from a Prior Budget Period SOP.
Program Officers
- If you receive a carryover request from a PI, keep a copy, and forward
the original to the grants management specialist immediately.
- Review carryover requests and approve only if they are reasonable,
are within the original scope of
the project, and include a justification
for scientific need, a budget, and budget justification.
- Email the Grants
Management Program of
your approval or disapproval or annotate the request letter with a
recommendation, signature, and date and forward to GMP. If you disapprove,
give the reason.
Contacts
Grantees with questions should contact the appropriate program officer or grants management specialist listed on their Notice of Award. For more information, see Contact Staff for Help. If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
eRA Commons scroll
down to Financial Status Reports for electronic progress reports.
Send Us an Annual Progress Report in the NIH Grant Cycle: Application to Renewal |