HHS Mentoring Program
NIH is excited to offer the HHS Mentoring Program in 2009 as a tool for federal FTE’s to develop their knowledge, skills and abilities.
Key Program Features
- Peer-to-peer and senior-to-junior mentoring opportunities to accommodate all GS-levels
- Online search-and-match system to connect individuals
- Mandatory mentor-mentee orientation (unless there is proof of participation in another mentoring program orientation within the past year)
- One-year relationship commitment
- HHS and NIH Program events and resources to facilitate dialogue and growth
Individuals can participate as both mentors and mentees, and can choose senior-to-junior or peer-to-peer mentoring relationships. Mentors can expect the 20-hour annual mentor time commitment to be very manageable, with opportunities for both mentors and mentees to be more involved in the program’s educational activities.
We are seeking mentors in January, in order to enlist a sufficient range of mentors in the HHS online matching system from which potential mentees can later choose. HHS will open up the website enrollment feature to mentees at the end of January via an NIH-wide email announcement, once there are enough mentors in the system.
We encourage you to discuss with your supervisor the possibility of participation in the 2009 program. Program information and FAQs can be found at https://mentoring.hhs.gov.
Registration and Mentor-Matching
Register and later find a match online at the central HHS program site, https://mentoring.hhs.gov.
When an employee registers to be a mentee, his/her supervisor automatically receives a notification e-mail from the system. Mentees can search for mentors by competency-framed strengths, geographical location/OPDIV, and professional goals/career path, and initiate contact with up to 3 potential mentors at a time to discuss the potential of matching. Upon receiving an e-mail to discuss the possibility of a mentoring relationship, a prospective mentor can choose to communicate with or immediately decline the mentee. When a match is deemed possible after verbal discussion and agreement, the mentee records the relationship confirmed with the mentor via the online system. More information on this process is found within the central HHS Mentoring Program site, https://mentoring.hhs.gov/app/start.aspx.
As a tool in employee development, the HHS Mentoring Program does not supplant the scientific mentoring and customized IC mentoring programs that are available to employees in several NIH Institutes and Centers. Instead, it fills a need where it exists and enables NIH-wide or even HHS-wide relationships.
Mentor-Mentee Information Session – January 14, 2009
The videocast presentation of our information session for NIH employees is available at https://webmeeting.nih.gov/p15251758?archiveOffset=40000. This covers general program features, how to set up an account in 5 minutes, and everything you want to know about how the search and matching process works, as well as general audience questions and answers about the program. It is captioned. Additional resources provided at the information session follow below.
Curious about the 2009-10 Mentoring Program schedule ? This is an NIH supplement to the HHS-wide training schedule found at https://mentoring.hhs.gov/Trainingsection.aspx, and both of these schedules will be updated once the mentor matching process is complete. Please check back regularly for more information and dates!
The HHS Mentoring Program anchors on development of HHS Leadership and Management Competencies. Meanwhile, NIH has launched its own Leadership and Management Competencies. Here is how they translate and correspond, in order to take advantage of the program and develop an IDP (Individual Development Plan) that translates into NIH competencies at the same time.
Competencies in Translation; NIH-HHS Mentoring Program .
For more information about NIH Competencies, NIH IDPs and your specific IC Competencies contact, visit http://hr.od.nih.gov/competencies/.
Review these reflective questions as preparatory exercises for participating in a mentoring relationship.
Things to Do Together In Your Mentoring Relationship
Learning Management System (LMS)
Participation in NIH and HHS events and online training requires registration and use of the LMS, also known as the HHS Learning Portal. The LMS is accessed through a website where you can take an online course, register for classroom training, check your training history, and much more! This is a new learning management system that first went live in June 2007. If you are unfamiliar with the system, here is a recommended starting point, including FAQs and to contact if you have a problem using it: http://learningsource.od.nih.gov/LMS_info.html
For more information
- For program FAQs, information and to enroll as a mentor, please go to the central HHS Mentoring Program registration and information site at https://mentoring.hhs.gov.
- For technical support with online registration, write HHS site support directly at firstname.lastname@example.org. Before you write HHS, you might try using one of your alternative SMTP addresses to set up an account if your e-mail address is having trouble being recognized.
- Additional inquiries not addressed via online content or information sessions can be sent to your NIH Program Coordinator at the NIH-HHS Mentoring Program mailbox, email@example.com, or in the global address book as “NIH-HHS Mentoring Program.”